Required Qualifications:(Evidenced by an attached resume) Bachelor's Degree. Three  years of full-time administrative experience in a student services type area within a Higher-education/academic environment. Proficient, professional experience in word processing, spreadsheet management, electronic messaging and internet applications (i.e. Microsoft Word, Excel, PowerPoint, Google Apps, etc...). Preferred Qualifications: Master's Degree. Experience working in a Records/Registrar type area within a Higher-education/academic environment. Experience with PeopleSoft Student Administrative Services. Experience with Google Apps for Education. Experience developing statistical queries/reports and analyzing data. Brief Description of Duties: This position provides direct support for the Records & Registration area of the Health Sciences Office of Student Services (HS OSS). Responsibilities include: The coordination and implementation leading to the enrollment and graduation of students in the Health Sciences programs and the updating and maintenance of student academic records according to the individual School and University policies. Incumbent must possess outstanding written, verbal, and interpersonal communication skills. Experience successfully working independently as well as part of a team with a collaborative approach to problem solving. Strong organizational and time management skills with exceptional attention to detail. Strategic and analytical thinking skills with an ability to solve problems and make effective decisions. Coordination and implementation of processes leading to the enrollment of students in the five Health Sciences Schools. This includes the production of the Master Schedule of Classes for Fall, Spring, Winter and Summer terms; production of the Health Sciences courses available to non-Health Sciences students, updating the schedules as needed, providing updated bulletin information to West campus offices. Provide guidance and respond to inquiries from faculty and staff, provide training to faculty and staff, develop documentation for end-users, identifying and resolving problems, advisement to students, resolving enrollment issues. Assist in the construction and distribution of the Health Sciences term and session academic calendars in collaboration with the Health Sciences School and Registrar Office. Update and maintenance of student academic records according to the individual School and University policies and procedures. This includes all administrative transactions such as withdrawals, leave of absence, dismissal, drop/adds, late petitions, grade changes and state residency updates. Updates as needed to forms used for these transactions, training of Schools staff, identifying and resolving problems, distribution to schools outstanding final grade rosters, incomplete grades, list of not enrolled students, expired expected graduation terms, outstanding degree candidates, completing licensing certifications, deferment of loan and other documents to verify enrollment status. Assist the Associate Director in the coordination and management of the records and registration area. Evaluate the effectiveness of operational processes and makes recommendations. Participate in the testing of PeopleSoft Student Administrative Services bundles, fixes and upgrades in the records and registration area. Participation in committee meetings and attendance at conferences as appropriate. Assist in developing and producing statistical reports and queries to support the daily operations of the office in the areas of admission, financial aid, and records/registration. Assist in creating reports and queries for the Health Sciences Schools. Review the office website to ensure records and registration information is up to date. Assist with updating the records and registration section for the Health Sciences Bulletin. Coordinate the yearly update of Health Sciences program information for the University Undergraduate Bull
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.