Administrative Coordinator (Administrative Support Coordinator II)
Sonoma State University
August 12, 2017
Rohnert Park, California
Full-time - Experienced
Higher Education Institution
Job Title: Job ID:Location: Department Name Salary and Benefits View Benefits Summary link or by request from SSU Human Resources.
Application Deadline Conditions of Employment Responsibilities - Coordinate the casual worker and student-assistants monthly pay vouchers. - Maintain the camp database, including data entry and updates to the coaching staff on registered participants, and perform other administrative tasks associated with the camps. - Provide administrative support for the annual National Collegiate Athletic Association (NCAA) reporting, including, but not limited to, Academic Progress Census (APC), Academic Success Reports (ASR) and the 3-year NCAA agreed-upon Procedures Audit. - Coordinate departmental deposits in accordance with the University Cash Handling policy including logging incoming checks, processing deposits using CashNet, copying checks, and providing programs with updates on donations received. - Make operational and procedural recommendations related to administrative processes within the department. - Attend off-campus departmental events on occasion to assist with administrative support, including possible cash handling. - Track various departmental documents.
Perform other secondary duties as assigned
Duties take place primarily in an office setting located in the PE building at Sonoma State University, with additional duties performed both indoors and outdoors in various locations on and off campus as it relates to coordinating and supporting events and programs. The normal work schedule is aligned with standard campus hours, Monday through Friday. Overtime, evening and weekend hours may be required to meet operational needs, as specified by the Appropriate Administrator. The incumbent must maintain regular and acceptable attendance as determined by the Appropriate Administrator. As a non-exempt employee, any request for overtime will be specified and pre-approved by Appropriate Administrator. Position requires being at a computer for up to 7 hours, extensive keyboarding, travel throughout the campus to perform errands and the ability to lift up to 20 pounds. Must be able to use a computer for 30 hours per week. This position may be required to meet the standards of the University Conflict of Interest policy if performing purchasing with a ProCard card.
Qualifications Application Process Apply Now' to apply to this position. Materials submitted with your application will not be returned. The ADA Coordinator is available, at 707/664-2664, to assist individuals with disabilities in need of accommodation during the hiring process.
Qualified candidates must submit the following to be considered: 1. Cover Letter (attach as first page of resume) 2. Resume 3. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application)
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.
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Located in California's premier wine country one hour north of San Francisco, Sonoma State is a small campus with big ideas. With a tradition of promoting intellectual and personal growth, leadership opportunities and technological proficiency, SSU offers its students a friendly, safe and informal atmosphere on a beautiful campus setting. Currently, campus housing accommodates students in both apa...rtment and residential suite style facilities. While SSU generally accepts all qualified students who apply from high schools in its service area, 80 percent of the freshmen and 55 percent of the junior transfer students come from outside the North Bay region. With almost half of its student body living on campus, it is one of the most residential campuses within the system.