This position participates in or initiates the design, planning, or implementation of many aspects of a project for the project manager and interfaces with various departments as needed. Responsible for supporting the project team and project manager in regard to development and maintenance of all types of project documentation such as but not limited to schedules, budgets, status, resources, and miscellaneous project deliverables. This position will also coordinate dependencies across teams; participate in the identification of hardware, software, and people requirements; influence people to ensure that projects are completed according to plan; and escalate and resolve issues effectively. The project coordinator will also coordinate workload balancing and assignment task tradeoffs.
Maintain databases, spreadsheets, files, memos, and graphic applications utilizing various software programs.
Generates, formats, compiles, analyzes, reconciles, and edits reports, etc.
Processes and/or handles high volume of detailed statistical data, records, reports.
Receives, tracks and manages project deliverables, including implementation of standard project management methodology
Supports the project manager with the maintenance of project plans and schedules
Provides support at project meetings
Assembles data and prepares complex reports
Tracks resources related to project activities/tasks
Interfaces with Project Manager to identify staffing needs and issues
Knowledge of project management methodology.
Manages small projects from initiation to closeout.
Manage cost, schedule and deliverables.
Coordinate and work effectively with business partners.
Control project issues and ensure tracking.
Manage small project budgets.
Establishes action plans that support Exemplaâ™s key initiatives
Ensures team is fully engaged in achievement of Scorecard action plans
Establishes challenging goals that focus on continuous improvement but not at the risk of neglecting core basic principles and operating practices
Keeps team and manager informed of progress, issues, etc. that impact the achievement of goals established
Tracks and reports budget status and reports to Project Management Office
Develops budgets that effectively utilize resources (both human and financial)
Monitors budget adherence and identifies trends or issues that may jeopardize achievement of same
Puts appropriate action plans in place to ensure achievement of budget goals
Assists in the preparation of the project budget and aids in tracking, reporting, and monitoring of actual project expenditures
Expresses thoughts clearly and concisely (verbal and written)
Listens attentively to understand information provided by others
Communicates project needs and escalates as appropriate
Keeps necessary people informed and up-to-date
Demonstrates effective presentation skills; projects credibility and poise
Develops all materials with target audience in mind
Prepares periodic status reports
May facilitate various meetings in place of project manager as needed
Makes decisions in a timely manner, sometimes with incomplete information and under tight deadlines and pressure
Is able to make a quick, effective decision
Able to problem solve and proactively find solutions
Is able to balance multiple tasks simultaneously
Knows how the business works
Is knowledgeable in current and possible future policies, practices, trends and information affecting business and organization; knows the competition and is aware of how strategies and tactics work in the marketplace.
Works on projects of varied scope and technical complexity
Can negotiate skillfully in tough situations with both internal and external groups
Can settle differences with minimum noise
Can win concessions without damaging relationships
Can be both direct and forceful as well as diplomatic
Gains trust quickly of other parties to the negotiations
Has a good sense of timing
Ability to build win-win situations and constructive agreements among stakeholders
Can effectively cope with change
Can shift gears comfortably and can decide and act without having the total picture
Isnâ™t upset when things are up in the air
Doesnâ™t have to finish things before moving on
Can comfortably handle risk and uncertainty
Steps up to conflicts, seeing them as opportunities
Reads situations quickly
Good at focused listening
Can hammer out tough agreements and settle disputes equitably; can find common ground and get cooperation with minimum noise
Good at figuring out the processes necessary to get things done
Knows how to organize people and activities
Understands how to separate and combine tasks into efficient workflow
Knows what to measure and how to measure it
Can see opportunities for synergy and integration where others canâ™t
Can simplify complex processes, gets more out of fewer resources
Able to balance and prioritize multiple tasks simultaneously
Blends people into teams when needed
Creates strong morale and spirit in his/her team
Shares wins and successes
Fosters open dialogue
Lets people finish and be responsible for their own work
Works as a member of a team
Defines success in terms of the whole team
Is familiar with company-wide policies and practices, as well as keeps department policies and practices current
Informs staff of policies that impact work
Responds to noncompliance of policies or practices within department in a fair and consistent manner
Keeps policies and practices active so as to ensure daily compliance rather than push for annual compliance or when regulatory agencies are scheduled for review
Bachelorâ™s degree or two-year degree and equivalent work experience.
Proficiency in the use of scheduling tools, Microsoft Office Suite, MS Project and Visio.
Ability to team and interact with others working in an unstructured environment.
Outstanding customer skills.
Strong organizational skills.
Effective verbal and written communication skills.
SCL Health is a faith-based, nonprofit healthcare organization that operates eight hospitals, four safety net clinics, one children’s mental health center and more than 190 ambulatory service centers in three states – Colorado, Kansas and Montana. The health system includes 15,000 full-time associates and more than 500 employed providers.