Our client is seeking a Tenant Coordinator who will be a critical member of the construction and development teams. They are responsible for “driving” the landlord and tenant design, permitting and construction process to ensure achievement of “best possible” rent commencement dates for all projects as assigned.
Responsibilities: •Facilitate timely and accurate completion of all LOI / lease exhibit requests (budgets, schedules, work letters, LODs), and •Identify, establish and manage contact with Tenant’s Representative. Meet with Tenant’s Representative on site to review status of project. Maintain contact with Tenant from Lease Execution to Delivery of Possession. •Process budget and plan review requests from Leasing and review with Construction, ensuring stated scope matches the Lease requirements. •Complete all Vacant Space Assessments and oversee the completion of an accurate space LOD. •Review LL’s and Tenant’s work requirement sections of new leases. Ensure Landlord is meeting all Lease responsibilities. •Attend weekly/bi-weekly meetings with Construction, Leasing, and Property Management to review and address status of each retail space. •Meet with the permitting authorities for the respective centers and obtain times and procedures for use by the Tenant in obtaining building permits. •Obtain all necessary permits for LL work with A&E teams •Bid, review, award and oversee work through completion for all associated Architectural/Engineering design work and General Contractor delivery work. •Work with Tenant and utility provider to get utility connections to Tenant’s space and insure that all utilities are transferred into Tenant’s name. •Prepare and issue turnover letters to Tenants (establishing the turnover date for rent start). Manage turnover notification process, including notification to internal groups such as Property Management. •Review Tenant payment applications for TI reimbursement and field-verify. •Ensure that all tenant construction activity conforms to lease requirements. Includes monitoring of tenants and its representatives throughout the entire process of design, construction and initial occupancy of its premises. •Review and approve tenant sign packages for compliance with established MSP. Coordinate installation of shopping center identification. •Review and approve Landlord and Tenant construction drawings to ensure compliance with Lease, budget, schedule and design requirements.
Qualifications: •At least 7-10 years of tenant coordination experience in commercial real estate with an emphasis on retail in mixed use centers is required.
Poline Associates is an international executive search firm specializing in the shopping center industry.
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