The Tenant Coordinator is responsible for providing frontâ�line service to local and national retail developer/owner clients. This role is responsible for acting as a liaison between our clients Leasing, Development and Operations teams at multiple projects regarding Tenant design and construction issues. This position requires exceptional customerâ�service skills, the ability to multiâ�task and prioritize effectively and the ability to develop and maintain cooperative working relationships. High initiative, creativity, resourcefulness and outstanding clientâ�first service mentality a must.
Responsibilities •Direct communication with Developer/Owner’s personnel including, Corporate Leasing, Development, Operations and manage all Tenant Design & Construction activity to provide overall Tenant status, issues and solutions. •Lease Review and Work Letter issuance. •Project Reporting and dayâ�toâ�day maintenance of all Tenant related issues using proprietary realâ�time tracking system with regular reporting directly to executive management. •Assisting Senior RD personnel with development and management of the Landlord White Box Work Program including design development, bidding, permitting, construction management and budget maintenance. •Assisting Senior RD personnel with development and implementation of Tenant Design Criteria Manuals. •Onâ�site full service Tenant Coordination Services including Tenant general contractor checkâ�in, monitoring and coordination of Tenant contractor activities to ensure timely store openings to meet rent start dates. •Field verification, measurement survey and coordination of asâ�built conditions, base building plans, tenant plans, building systems and tenant related utilities. •Coordination with our CAD personnel regarding development and maintenance of Lease Plans, Lease Outline Drawings, conceptual layouts and storefront designs to assist with leasing of property and “sell” tenants on a project. •Direct coordination with jurisdictional officials including building, fire, health to obtain permits and timely inspections.
Desired Experience •Ideal candidate will have experience working in an administrative or management capacity in the retail commercial real estate industry. •Must thrive in a fastâ�paced working environment. •Two to four years related experience and/or training; or Bachelor’s degree (B.A.) or equivalent; or equivalent combination of education and experience. •Strong PC experience with CAD required; MSOffice (Word and Excel) knowledge and skills preferred.
Poline Associates is an international executive search firm specializing in the shopping center industry.
We serve property owners, developers, retailers and service providers who are seeking remarkable talent and work to align them with candidates who are eager for new growth opportunities. Since 1979, our team has been connecting companies and candidates with a commitment to integrity and client satisfaction—making us the industry’s most trusted leader in recruitment.