<p>Title: Master Gardener Program Coordinator <br />U of M Ext. Center: Agriculture, Food, and Natural Resources (AFNR) <br />Position: 75 FTE (75%), 30 hours/week.<br />Location: <br />UM Ext Carver County <br />11360 Highway 212 W Ste 4, <br />Cologne, MN 55322 </p><p> UM Ext Scott County<br />7151 190th St W, Suite 100<br /> Jordan, MN 55352</p><p>Application Deadline: Review of the application will begin November 17, 2017; position will remain open until filled<br /> </p><p>ABOUT THIS POSITION <br />Engaging and managing volunteers is critical for program success. The Master Gardener (MG) Coordinator is responsible for general oversight of the local MG program, engaging and managing volunteers, and serves as the primary point of contact representing U of M Extension. The coordinator reports to the State MG Program Leader. The coordinator is also responsible for communicating the public value of volunteer projects to Regional Directors on an ongoing basis.<br /> <br />GENERAL COORDINATOR RESPONSIBILITIES AND PERFORMANCE EXPECTATIONS <br />1. Volunteer Management (45%)<br />*Manage the recruiting, selection and orientation of new volunteers.<br />-Follow process of application, interview and background check as outlined on the state website.<br />-Facilitate new and on-going background check processes and monitor volunteer status.<br />-Provide orientation of new volunteers to local program expectations. Establishing a mentoring system for interns is encouraged.<br />*Serve as the first point of contact for the program and access to volunteers.</p><p>*Maintain a regular system of communication with and among volunteers in coordination with the State Program.<br />-Provide input and convey information to volunteers in a timely manner<br />-Establish a process for communicating with volunteers; ensure the process includes methods for communicating with volunteers who have limited or no electronic communication access.</p><p>*Oversee local data entered into statewide database.</p><p>*Ensure compliance with program policies and guidelines.<br />-Review and implement policies and guidelines set by the U of M and U of M Extension Master Gardener Program (e.g., Safety of Minors Policy).<br />-Approve projects, volunteer and continuing education hours.<br />-Ensure volunteers submit hours into the state database by due dates; ensure there is support in entering hours for individuals with limited computer and/or internet access.<br />-Monitor and update volunteer status in state database.<br />-Submit required forms to expedite volunteer transfers and reinstatements.</p><p>*Foster and contribute to a positive work climate with colleagues, advisory groups, volunteers, audiences and partnerships.<br />-Ensure opportunities to recognize volunteers; work with State Leadership Team in determining awards.<br />-Support MG-led programs and projects.<br />-Conduct conflict mediation and disciplinary actions in a timely manner.</p><p>2. Program Management (45%)<br />*Lead Master Gardener group in setting annual goals to align with program priorities. Create, record and hold on file work plan to be available upon request.<br />*Develop and maintain collaborations with stakeholders for joint program delivery and impact (e.g., Conservation Districts, schools, Habitat for Humanity, etc.).<br />*Submit an annual report to the State Leadership Team, including two parts: Part 1 -- Program highlights and success stories (due mid-November) and Part 2 -- Program outcomes and financial report (due mid-January).<br />*Oversee accountability of volunteers; ensure volunteer work focuses on educating others and aligns with state program focus and needs. Also align with identified county needs.<br />*Ensure availability and accuracy of the local Master Gardener program data; use appropriate evaluation systems to compile data for annual reports and to demonstrate program impact.<br />*Document public value of program through multiple formats, (e.g., written reports, video, and social media). Share information with Regional Directors so they can communicate program value to local stakeholders, especially local Extension committees and county commissioners.<br />*Manage required records systems for the program. Use technology for program communications and in locating information.<br />*Ensure that Extension volunteer and program opportunities are accessible to diverse audiences.<br />*Ensure financial management systems are in alignment with the University of Minnesota policies and procedures.</p><p>3. State Leadership Team Partnership (10%)<br />*Partner with the State Leadership Team in promoting the mission of the program to volunteers. <br />*Promote and reinforce the use of educational offerings developed by the University of Minnesota Extension educators among volunteers (e.g., Flowers for Pollinators and Water Wisely train-the trainer learning package, Hot Topics, etc.).<br />*Report on county activity and actively participate in regularly-scheduled program meetings with coordinators and program leader.<br />*Provide constructive input to the State Leadership Team to be consulted in formulating programming strategies and policies for the Extension Master Gardener Program. </p><p>Accountability: <br />The volunteer coordinator reports directly to the program leader who is responsible for his/her performance evaluations.</p><p>APPOINTMENT/BENEFITS<br />1. The Program Coordinator position has an annual University civil service appointment. Renewal is dependent on local funding, program need, performance, and results.<br />2. This position has the University of Minnesota Benefits package available with this appointment percentage. <br />3. Reimbursement for travel and subsistence is available in accordance with University policy. (Must provide own means for traveling throughout the state and legally required vehicle insurance.)<br />4. Salary commensurate with education and experience.</p>
<p>Required: <br />Education: A bachelor’s degree is required.<br />Experience: Four years of related experience or a combination of related education and work experience equal to eight years is required. </p><div>Previous experience as a volunteer coordinator is preferred.</div><div>Knowledge and/or interest in horticulture preferred.</div><p>Skills/Abilities: </p><p>Required: Proven ability:<br />*To effectively communicate orally and in writing.<br />*To develop and maintain an effective working relationship with colleagues, partners and stakeholders. <br />*To communicate with, supervise and empower volunteers/team members to be effective in their roles. <br />*To work cooperatively with a diverse group and different personalities.<br />*To effectively organize and coordinate team work, resources and projects.<br />*At working with Microsoft Office Suite and Google apps.</p><p>Preferred:<br />*Demonstrated familiarity and experience with social media.<br />*Commitment to ongoing professional development.</p>
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