The Coordinator constructs, distributes, collects, maintains, and secures data related to the student/alumni Post-Graduation Plans reports for the Career and Professional Development Center (CPDC). The Coordinator is responsible for the preparation of the annual Post-Graduation Plans report for distribution to campus stakeholders. This position also provides administrative and general office support to the Director of the CPDC; assists with the Student Employment Program (SEP); and serves as the point person for all inquiries pertaining to the functions of the Career and Professional Development Center (CPDC).
Post-Graduation Plans (PGP) Survey and Report Coordination: Direct all student/alumni Post-Graduation Plans (PGP) distribution and collection activities. Maintain and secure all PGP data in multiple Excel databases. Calculate and analyze first destination report data checking for accuracy and compliance with the National Association of Colleges and Employer standards. Compile and organize data to generate the PGP report for campus and external stakeholders. Adhere to the PGP timeline to produce accurate reports annually. Respond to request for PGP data and create tailored reports for various campus offices and departments.
Career and Professional Development Center Coordination: Inputs employer data and employment job descriptions into the ColonialTRAK on-line database. Collects student applications for the Student Employment Program. Posts employer job descriptions to ColonialTrak. Assists with the coordination of the job fairs and events (logistics, marketing, employer development). Collects completed payroll forms for the Student Employment Program and collaborates with Human Resources department to ensure compliance with employment law. Assists in writing the annual report and maintains monthly statistics on the counseling appointments, events, and services.
Administrative and Miscellaneous Duties: Answers general inquiries, screens and directs calls; coordinates meetings and requests for appointments with counseling staff; creates and maintains an orderly filing system to meet needs of the Center. Serves as the primary administrative support of the Director. Assists in composing and/or editing routine correspondence, general reports, and annual report documents. Prepares purchase orders, check requests, and other University forms; maintains and orders office supplies; sorts and distributes incoming mail.
On occasion may need to drive on behalf of the University. Some weekend and evening hours may be required. All other duties as assigned.
Minimum of 5 years of administrative office experience required.
Advanced Microsoft Excel skills required.
Proficiency in using other Microsoft Office packages, including Word and PowerPoint required.
Ability to gather data, analyze results, and present findings.
Excellent grammar, spelling and typing skills.
Ability to work independently, prioritize work, and adjust to changes in deadlines and schedules.
Ability to maintain confidential information.
Excellent organizational, interpersonal, written and oral communication skills.
Ability to work effectively with employers, students, faculty, and administrative staff.
Willingness to further develop computer skills, adjust to other updated technology and grow professionally as required.
Valid driver’s license.
This position description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by the employee holding this job. This position description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. Duties, responsibilities and activities may change at any time with or without notice.
In performance of their respective tasks and duties, all employees are expected to conform with the University’s Policy of Ethical Practice and the following: perform quality work within deadlines with/without direct supervision; interact professionally with other employees, students, customers and suppliers; work effectively as a team contributor; and work independently while understanding the necessity for communicating/coordinating work efforts with other employees and organizations.
Robert Morris University is committed to increasing diversity in our community and actively pursues individuals from all backgrounds. Additionally, RMU complies with all applicable federal, state and local laws and provides equal opportunity in all educational programs and activities, admission of students and conditions of employment for all qualified individuals regardless of race, color, sex, religion, age, disability, sexual orientation, or national origin. EOE
About Robert Morris University
Approximately 5,200 undergraduate and graduate students from 42 states and 32 nations are enrolled at Robert Morris University, which is located in Moon Township approximately 20 minutes from downtown Pittsburgh.
Robert Morris University offers 60 undergraduate degree programs and 20 graduate degree programs in five academic schools: the School of Business, the School of Communications and Information Systems, the School of Education and Social Science, the School of Engineering, Mathematics and Science, and the School of Nursing and Health Sciences.
RMU’s mission is to change our students’ lives so that they can go out and change the lives of others for the better. We do this through professional experiences, service learning, global experiences, undergraduate research, campus leadership, and cultural experiences. These activities are documented on RMU’s unique Student Engagement Transcript.
More than 100 clubs and organizations help students to develop leadership skills, network professionally and meet friends. Student organizations include varsity, club and intramural sports, sororities, fraternities and student government. RMU has 23 NCAA Division I athletic programs,... including football, men’s and women’s basketball, men’s and women’s hockey, and men's and women's lacrosse.
The university has 571 employees, which includes 200 full-time faculty members.