Administrative Assistant, Environmental Health and Safety (EHS) Department
Memorial Sloan-Kettering Cancer Center
April 26, 2018
New York, New York
At Memorial Sloan Kettering (MSK), we're not only changing the way we treat cancer, but also the way the world thinks about it. By working together and pushing forward with innovation and discovery, we're driving excellence and improving outcomes.
For the 28th year, MSK has been named a top hospital for cancer by U.S. News & World Report. We are proud to be on Becker's Healthcare list as one of the 150 Great Places to Work in Healthcare in 2018, as well as one of Glassdoor's Employees' Choice Best Place to Work for 2018. We're treating cancer, one patient at a time. Join us and make a difference every day.
Environmental Health and Safety (EHS) plays a vital role in supporting that mission through the implementation of programs that continuously strive to exceed and set industry standards as well as enhance the safety culture. EHS is responsible for enterprise-wide environmental health and safety services, including Fire and Life Safety, Emergency Management, Construction Safety, Hazardous Material and Waste Management, Laboratory Safety, Occupational Safety, Healthcare Safety, Environmental Compliance and Ergonomics. MSK is seeking a proven professional who can be part of a dynamic and growing organization. The Administrative Assistant in Environmental Health and Safety will provide administrative and clerical support to the Department. Under supervision, processes assigned tasks within projected timeline, schedules meetings and distributes information, maintains and organizes department website, utilizes office automation to create memos, reports and business correspondence. The Administrative Assistant also has excellent writing and editing skills for creating, reviewing and editing departmental policies and procedures. He/ She will maintain departmental files and help in the overall workflow within the Department.
Detail-oriented in your approach: demonstrated in your work, correspondence and written communication.
A professional who is comfortable working closely with senior staff
An effective communicator, capable of determining how best to reach different audiences and executing communications based on that understanding.
Flexible in your approach and demeanor in order to align with the shifting demands of evolving circumstances.
Adapt at creating partnerships and working collaboratively with others to meet shared objectives and goals.
Capable of building strong customer relationships and delivering customer-centric solutions.
A good decision maker, with proven success at making timely decisions that keep the organization moving forward.
A creative thinker, who can understand concepts and processes and make suggestion for office process improvements.
Proactive and a good planner always prepared to support known and emerging business needs of the department
Efficient and have excellent learning agility to quickly grasp new concepts, processes, and tasks.
Action-oriented and eager to embrace new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
Prepare, proof read and process documents for approval and/or distribution utilizing office automation (Microsoft Office Suite – Word, Excel, PowerPoint).
Create, manage and maintains neat, organized, accurate and up to date filing systems.
Track and process EHS Department expenses, budgets, purchase orders, and invoices. Assist with scheduling travel, meetings and other delegated tasks.
Set up and maintain the EHS website and creatively organize the appropriate website content provided by EHS Department subject matter experts.
Perform various clerical duties to contribute to the smooth operations of the EHS Office. Provide clerical support to Vice President's office. Manage calendars and schedule meetings as assigned. Assists on special projects to complete such tasks typing, copying and distributing correspondence/paperwork, and filing
Work: Monday-Friday; 9:00am-5:00pm
High School Diploma required, Bachelors degree preferred.
Proficiency in Microsoft Office: Word, Excel, PowerPoint
Ability to multitask in a high volume office
Must be able to work independently
Excellent written and oral communication skills
MSK is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, veteran status or any other factor which cannot lawfully be used as a basis for an employment decision.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
Internal Number: 7971854
About Memorial Sloan-Kettering Cancer Center
As one of the world's premier cancer centers, Memorial Sloan-Kettering Cancer Center is committed to exceptional patient care, leading-edge research, and superb educational programs. The close collaboration between our physicians and scientists is one of our unique strengths, enabling us to provide patients with the best care available today as we work to discover more effective strategies to prevent, control, and ultimately cure cancer in the future. Our education programs train future physicians and scientists, and the knowledge and experience they gain at Memorial Sloan-Kettering has an impact on cancer treatment and the biomedical research agenda around the world.