SUMMARY: Supports the Assistant Chief Financial Officer with the primary day-to-day responsibility for planning, implementing, managing, and controlling all financial-related activities of the company. Develop and directly oversee policies and procedures as approved by Assistant CFO. Oversees and mentors accounting staff to encourage a strong and cohesive team dedicated to the goal of supporting the company’s overall objectives. This position is hands on, performing tasks alongside the accounting staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Supports the Assistant CFO by performing the following duties and responsibilities with the Assistant CFO’s approval and oversight:
Establishes bank relationships for cash accounts; Manages cash; outgoing wires and transfers, maintains cash balances and prepares the monthly bank reconciliations.
Manages, supervises, and assists Accounting Department staff including the Accounting Manager, Accounts Payable Specialists, Credit Specialist, and Payroll Clerk as directed by the Assistant CFO to provide an efficient team to perform the department’s accounting, reporting, and related functions.
Signs and reviews all payroll and accounts payable checks.
Prepares reports which summarize company business activity and financial position in areas of income, expenses, and earnings based on past, present, and expected operations.
Responsible for system tie-outs, reconciliations, financial analysis, and general ledger entries.
Assists the Assistant CFO with preparation of financial statements.
Engages in cash forecasting for jobs and companies; Manages the cash flow for the organization in coordination with Assistant CFO.
Arranges for audits of company's accounts, including union audits, line of credit audits, and all others as required.
Assists in preparation of documents for annual CPA audit.
Prepares reports required by regulatory agencies under direction of Assistant CFO.
Prepares sales tax returns under direction of Assistant CFO.
Engages in all year-end activity including W-2’s and all necessary reconciliations.
Assess and implement accounting process improvements, establish DSOP policies and procedures and maintain direct involvement with staff on daily issues.
Establish and manage constructive relationships throughout the organization and with all stakeholders.
Oversees staffing of department with qualified personnel, performs timely evaluations and supports development of staff throughout all positions in the department.
Other activities as may be requested by the Assistant CFO.
COMPETENCIES: To perform the job successfully, an individual should possess and demonstrate the following competencies:
•Fiscal Accountability: handles currency carefully and attentively; keeps current on fiscal procedures, principles, standards, rates, etc.; ensures all financial data is properly calculated, handled and reported. •Technical Capability: Effectively applies technical knowledge to solve a range of problems; possesses an in-depth knowledge and skill in a technical area; is sought out as an expert to provide advice or solutions in his/her technical area. •Adaptability: Adapts to changing business needs, conditions, and work responsibilities. •Ethics: Earns others trust and respect through consistent honesty and professionalism in all interactions. •Communication Proficiency: Identifies and presents information or data that will have a strong effect on others; selects language and examples tailored to the level and experience of the audience; presents several different arguments in support of a position. •Leadership: Understands Company’s core values and incorporates them into the Accounting Department goals and objectives to support teamwork and respect in all daily activities. Willing to step in and assist in all positions as needed.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
•Education/Experience: Bachelor's degree (B. A. or B.S.) from four-year college or university; or graduation from business college in conjunction with 5 to 10 years of related experience and/or training; or equivalent combination of education and experience. Excellent general accounting skills. Knowledge or involvement with construction industry. CPA or CCIFP a plus. •Language Ability: ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public. •Reasoning Ability: ability to define problems briefly and succinctly, collect data, establish facts, and draw valid conclusions; ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. •Computer Skills: to perform this job successfully, an individual should have advanced abilities in Excel and other Microsoft Office software including Outlook, Word, and PowerPoint. Vista by Viewpoint knowledge preferred but not required. •Physical Presence: Regular and predictable physical presence in the corporate office is an essential qualification for this position due to the importance of the aggressive timeframes under which the employee will operate, and the need for face-to-face interaction with the Accounting team to properly perform job-related functions. •Outlook: Ability to work with the Team to problem solve, resolve conflicts, build comradery and demonstrate the Company’s core values while doing so in a professional manner.
SUPERVISORY RESPONSIBILITIES: This position manages the Accounting Department under the supervision of the Assistant Chief Financial Officer. To include shared responsibility of interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
•Usual office work conditions. The noise level in the work environment is moderate. Minimum physical exertion. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. •The employee must occasionally lift and/or move up to 25 pounds. •Specific vision abilities required by this job include close vision. •While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. •The employee is occasionally required to stand and walk.
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, assigned by their supervisor.