The University of Virginia, a public institution with an enrollment of 20,000 students, invites applications for the position of Assistant Director for Project Planning.
Housing and Residence Life’s (HRL) primary focus is to provide services and programmatic direction for all on-Grounds residential students (undergraduate and graduate), faculty, staff, and conference guests. With over 2 million square feet of residential building space, HRL strives to create inclusive environments that support the academic, cultural, and social goals of the University. Specific living and learning programs include language immersion houses, three residential colleges, a transfer student focused community, and a comprehensive first year experience. Residential environments encompass a diverse array of building styles including traditional residence halls, apartment complexes, townhouses and single family homes.
The residential experience is a core part of the UVA student experience and plays a crucial part in academic success. The work performed by this position through collaborative partnerships and on-going resident feedback is instrumental in helping to establish and maintain environments supportive of this experience. The Assistant Director is responsible for the programmatic planning of all capital and non-capital construction projects in residential facilities. This includes soliciting regular feedback from residents; benchmarking against peers; participation in long range planning; development of project scope including budget and schedule; and ensuring service partners and contractors provide the appropriate quality level of goods and services as outlined. The Assistant Director is also responsible for large procurements and contracting related to non-capital program work such as refreshing of apartment units, furniture and flooring replacement.
PRINCIPAL FUNCTIONS AND DUTIES
Capital and Non-Capital Project Planning:
Assist in the management and coordination of all activities associated with capital and non-capital project planning as directed. This includes participation in the development of long and short range plans for new construction, renovation and repair work in residential facilities. Taking resident feedback, benchmarking and facilities data into consideration, the Assistant Director develops project scopes, budget estimates and proposed project schedules for anticipated non-capital projects including the annual turnover process in graduate, faculty and staff properties.
Participates in the planning processes for new construction and major renovation projects. Ensures department needs and standards are met through advocacy and review of project planning documents. To include capital project budget and estimating review along with drawing and specification review. Make recommendations for improving architectural/engineering details and construction functionality.
Capital Program Execution:
Serve as a liaison and day to day contact to internal HRL departments, other University offices and outside architect and engineering firms on all capital projects. Ensure that HRL’s immediate and long range needs are met through effective design and project execution. Evaluate project design and construction progress and resolve issues with the Facilities Planning and Construction team as well as the architect and engineer as appropriate. Anticipated capital program of over 300 million dollars over the next 10 years.
Non-Capital Repair and Renovation Program Execution:
Manages and coordinates all department efforts associated with non-capital repair and renovation projects as well as projects initiated for facilities preservation and enhancements. Average annual expenditures of 5-6 million dollars. Ensures project goals are met through the development of effective project scope and related documents. Work with UVA Procurement Services and others to bid and contract needed work. Responsible for large procurements related to planned non-capital work such as furniture and flooring replacement. Ensure that contractors and vendors comply with negotiated contract documents for work performed by HRL. Serve as a liaison and day-to-day contact for work performed by Facilities Management departments. Oversee occupancy, turn over and close out processes.
Develop and maintain effective interpersonal relationships with internal and external partners. Communicate project progress with stakeholders as appropriate based on project goals. Respond to project related information requests and complaints from customers. Responsible for project record keeping and documentation.
Conducts/supports customer focus groups and feedback sessions/surveys as needed to inform scope development and assess project success. Benchmarks with peers on construction related information as needed.
Foster departmental standards for excellent customer service consistent with HRL goals. Participates in facilities after-hours on-call rotation with other HRL Operations staff. Participates as a part of the incident recovery team as outlined in HRL emergency planning documents. Perform other duties as assigned by leadership. May be required to assist the agency of state government generally in the event of an emergency declaration by the Governor.
Required Education: Bachelor's Degree with seven years of experience in planning, design, and/or construction of facilities renovation and repair and project execution.
Required Experience: Extensive – 7 plus years of experience.
Preferred Experience: Facilities and or project experience in a higher education setting.
Required Knowledge, Skills and Abilities:
Proven ability to manage projects through design with construction professionals and diverse client groups. Proven ability to clearly articulate scope, schedule, and budget to all stakeholders on complex projects. Proven ability to achieve quality results while adhering to scope, schedule, and budget. Extensive knowledge of regulatory and legal requirements in building design and construction. Well-developed oral and written communication skills necessary, as well as a high level of attention to detail. Possess the ability to work both autonomously and collaboratively on complex projects.
A high degree of personal initiative and decision making is required in managing everyday activities, as well as making life safety decisions that impact all residents and staff. The incumbent will work independently on most tasks; seeking guidance on changes to policy, procedure, scope of services, project scopes and decisions increasing budgetary requirements.
To apply, visit https://jobs.virginia.edu and search for posting number 0623273. Complete a staff application and attach a cover letter, resume, and three professional references. Review of applications will begin May 29, 2018, and applications will be accepted until the position is filled. A detailed job description is available at http://www.virginia.edu/housing/.
The University of Virginia is an equal opportunity and affirmative action employer.
Women, minorities, veterans, and persons with disabilities are encouraged to apply.
Internal Number: 0623273
About University of Virginia
The University of Virginia is a public institution with an enrollment of 20,000 students. Housing and Residence Life’s (HRL) primary focus is to provide services and programmatic direction for all on-Grounds residential students (undergraduate and graduate), faculty, staff, and conference guests. With over 2 million square feet of residential building space, HRL strives to create inclusive environments that support the academic, cultural, and social goals of the University. Specific living and learning programs include language immersion houses, three residential colleges, a transfer student focused community, and a comprehensive first year experience. Residential environments encompass a diverse array of building styles including traditional residence halls, apartment complexes, townhouses and single family homes.