This position is responsible for supporting the day-to-day operations of the Capital Planning and Projects unit of the Facilities Management Department. The incumbent assists with the development, coordination, monitoring, and maintenance of complex contractual and construction documents, rosters, correspondence, projects, and other contractual information as well as providing general support for the Director and other staff.
Contract Administration Support - Applies knowledge of department and university policies, state and federal guidelines to assist project managers with preparation of capital project consultant contracts, public works contracts, project agreements, purchasing/procurement contracts, addenda, change orders, and all other project related communication and documentation, including bid opening documents and notices. - Proofread and check materials for accuracy and completeness. - Places legal advertisements, notices, etc. - Maintain department manual and electronic filing and fiscal record keeping systems. - Work with technical staff for development of contract documents for in-house and contracted services. - Consult with department heads/project managers on matters related to contracts, change orders and addenda, etc., as needed. - Assist with developing department procedures, standards and guidelines regarding contracting services - Complete reports for state and federal agencies, such as Department of Revenue and Labor and Industries. - Ensure compliance with all university policies, principles and applicable federal and state laws.
Consultant and Small Works Rosters - Maintain and oversee department pre-qualified consultant and small works rosters.
Project Management Assistance - Assist project managers in maintenance of project management communication tools and timelines on Facilities website or other mediums. - Maintain the Planning and Projects calendar, schedule appointments, schedule and arrange meetings, and make room reservations. - Attend meetings as requested related to projects and contracts, take notes, transcribe notes, and distribute. - Schedule consultant, contractor, contract committee/ public information, and other meetings with CWU staff, consultants, contractors, and the general public. - Assist department management and staff in coordinating and administering all related tasks.
- Other duties as assigned
Progressively responsible clerical experience in a business or office setting which includes drafting/editing/maintenance of complex documents.
Experience using Microsoft Office software (Word, Excel. and PowerPoint) and/or similar software to create and edit complex documents (reports, news releases), create, modify, and format spreadsheets, and prepare professional presentations.
Excellent verbal and written communication skills.
OR applicable combination of education and/or experience which demonstrates the ability to perform the essential functions of the position
Experience working in construction or a higher education setting.
Experience working with contracts.
Integrity: Ability to develop, foster and maintain trust and professional working relationships.
Accountability/Dependability: Accepts responsibility for quality of own work; acknowledges and corrects mistakes. Shows up on time, meets standards, deadlines and work schedules.
Judgement: Makes timely, informed decisions. Analyzes options and determines appropriate course of action.
Teamwork: Promotes cooperation and mutual support to achieve goals. Encourages participation and mutual support.
Adaptability/Flexibility: Responds positively to changing business needs and responsibilities. Adapts approach and methods to achieve results; recovers quickly from setbacks and finds alternatives.
Commitment to Diversity: Recognizes the value of diversity and helps create environment that supports and embraces diversity.
Self-Management: Ability to manage time and priorities to achieve desired outcomes.
Vision: Ability to see trends as they develop and see what the impact may be for the organization. Identifies opportunities for development and addresses potential weaknesses.
Pay, Benefits, & Work Schedule
Salary: $2654/month with periodic increases up to $3436/month
Working Conditions: Work is performed in an indoor office setting with frequent in-person interactions. It is essential to be able to remain at a desk/computer work station for prolonged periods of time, perform extensive data entry and other computer-related tasks and create/maintain filing systems for departmental records. Some evening or weekend work and/or occasional travel may be required.
Benefits : CWU offers a comprehensive benefits package including medical and dental insurance, retirement and optional savings plans, life and disability insurance, along with vacation and sick leave plans depending on employment classification. For additional information please visit: http://www.cwu.edu/hr/benefits-0
How To Apply
To apply for this position, you must complete the on-line application and attach:
A detailed cover letter clearly demonstrating how your education and experience: (a) meet the required (and, as applicable, preferred) qualifications, and (b) demonstrate the ability to perform the responsibilities as described by the posting;
Resume including work history, education, training; and
Contact information for three professional references.
Screening Begins: May 30, 2018
**Priority will be given to applications received by the screening date. Incomplete applications will not be considered.
Please contact Human Resources at firstname.lastname@example.org or 509-963-1202 if you require technical assistance with the on-line application process.
Conditions of Employment
Prior to employment, final candidate(s) will be required to submit to a background check. All information obtained through background investigations will be strictly confidential and revealed only to those required to have access.
Located in historic Ellensburg, Washington, Central Washington University is a public four-year university. Home to over 10,000 students, Central has a commitment to hands-on learning and discovery, which takes students beyond the limits of the classroom and books. Central prepares students to become well-educated citizens who are ready for high-demand careers in the workforce and offers over 150 undergraduate majors as well as graduate studies programs and research. To prepare and enable students to succeed in a global economy, Central partners with over 30 colleges and universities around the world.CWU is an Affirmative Action/Equal Opportunity Employer/Title IX/Veteran/Disability Employer.