The Facility Renewal Coordinator is part of the Facilities, PlantOperations, Building Maintenance Department at Vanderbilt University and is akey individual contributor responsible for coordinating the University'sFacility Renewal Process and will be the primary Asset Coordinator forFacilities Plant Operations. This position will work with key stakeholders topresent the facility renewal list.
About the Work Unit:
Plant Operations provides facilities support for all construction,renovation, and routine maintenance of University Central space and facilities;housekeeping services for approximately 5.8 million square feet of academic,administrative, residential, and recreational space; grounds care for 330 acresthat are a registered arboretum; turf care for athletic fields; and utilitiesfor the University Central and the Medical Center.
Facilities annual budget exceeds $100 million in operatingexpenses and includes over 400 employees. Facilities manages majorcapital project expenditures totaling ~$125 million annually and facilityrenewal, replacement and large maintenance project expenditures totaling ~$20million annually.
Duties and Responsibilities:
Serve as Primary Asset Coordinator for Facilities Plant Operations
Utilize the work management system (AiM) to maintain lists of all assets, such as roofs, HVAC units, etc.
Establish a timeline and process for validating assets on a periodic basis
Coordinate with Facilities Campus Planning & Construction to obtain asset additions, deletions and updates
Coordinate with managers when assets are replaced
Determine the method to have an asset associated with every phase of a work order within AiM.
Coordinate the Facility Renewal Process
Maintain list of all facility renewal projects for each building on campus
Coordinate with other stakeholders to add, edit, and archive projects
Meet with stakeholders to present renewal lists and prioritize based on budget and need
Filter and distribute facility renewal list as needed
This position does not have supervisory responsibility and reportsadministratively and functionally to the Preventative Maintenance Manager.
High school diploma or GED is necessary.
Some college is preferred.
Projectmanagement experience is preferred.
Proficientin Microsoft Office products (Excel, Outlook, PowerPoint, Access, andWord) is necessary.
Strongwritten and verbal communication skills is necessary.
Abilityto read and interpret construction documents is necessary.
Understandingof the construction process is strongly preferred.
Basicunderstanding of Mechanical, Electrical and Plumbing systems and theirrespective components is strongly preferred.
Constructionestimating knowledge is strongly preferred.
Key Characteristics of a Successful Team Member in this Work Unit:
Analytical & Detail-Oriented – Accurately assesses information and applies applicablelaw, policy and procedure. Considers the long term implications of actionstoday and advises employees appropriately. Even small mistakes can create bigissues; attention to detail work indicates care about the outcomes.
Autonomous –Self-managing; self-motivated. Manages time, activities and outcomeswell so that progress stays on track. Cleans up after themselves.
Naturally Communicates – Readily shares information and is comfortable working within ahighly collaborative team. Communicates proactively. Understands that opencommunication and the sharing of knowledge is fundamental to the success of theteam. Asks for advice, and considers it thoughtfully.
Integrity –Holds oneself accountable; takes responsibility for failures as well as successes,recognizes that trust is required to hold a team together.
Sharing – Sharesinformation. Communicates proactively. Transmits knowledge; recognizes that‘knowledge is power’ is less effective than ‘sharing knowledge is power.’ Asksfor advice, and considers it thoughtfully.
Teamwork – Genuinely valuesteamwork and co-workers; make them feel valuable and important by acknowledgingwhat they do well. Doesn't expect from others effort that one isunwilling to do themselves. Finds ways to acknowledge other's strongsuits.
Internal Number: 1801252
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.