The Superior Court of California, County of Riverside
July 27, 2018
$120,208.66 - $163,361.91 Annu
Full Time - Experienced
4 Year Degree
Definition and Class Characteristics:
The Deputy Executive Officer of Facilities is responsible for planning, coordinating and directing the activities associated with facilities maintenance, management and space planning for all court facilities countywide. Reviews construction plans and specifications; and conducts on-site inspections to ensure proper courthouse design standards are utilized.
The position of Deputy Executive Officer of Facilities is a single at-will class. The incumbent has oversight responsibility for facilities management, maintenance and space planning activities. This position has full management responsibility for program planning, organizing, staffing, budgeting, and supervising subordinate facilities management, professional, technical and administrative staff. The position is a specialized program area that requires a strong background in facility management, design and construction management, and space planning. Works cooperatively with state and county agencies, vendors, consultants, and contractors to ensure the court’s needs are met in regards to maintenance, renovation and construction.
Duties may include, but are not limited to, the following:
Coordinates the architectural design process for new construction and renovation to meet the needs of the court; mechanical, electrical, structural, and plumbing code requirements and energy standards; OSHA; and the Americans with Disabilities Act.
Manages administration of all aspects of facility space planning design, utilization, maintenance and management.
Plans, organizes, directs and coordinates, directly and/or through subordinate managers and supervisors the activities of the facilities division.
Coordinates the work of the assigned divisions, working cooperatively to achieve mutual goals.
Regularly conducts studies to evaluate division’s effectiveness, define problem areas, and develop recommendations and solutions.
Develops and ensures compliance with division policies, procedures, objectives and goals to meet Court, legislative and other regulatory guidelines and deadlines.
Ensures accurate information of the Court’s facility inventories, furniture and on-going space utilization mapping, through subordinate staff.
Develops an effective tracking mechanism for projects, planning, and project costing.
Ensures timely project coordination and effective project management.
Oversees development of computerized or automated systems to provide an accurate assessment of employee locations, and space needs for division workstations and offices, equipment and parking.
Accurately translates contemplated activities into quantified space planning projects and solving space allocation problems.
Ensures appropriate involvement of private contractors, vendors, and other resources; and authorizes payment upon successful completion of work.
Manages projects, prioritizing, scheduling, monitoring, maintains tracking systems, project files, spreadsheets and related documentation on new construction, renovations, remodels, and expansions; facilitating the space needs and recommending changes in space utilization, and identifying and resolving conflicts associated with space planning.
Reviews, interprets and analyzes new legislation to determine effects on the assigned program areas such as facility accessibility.
Interprets and communicates program policies and procedures to staff and the public.
Prepares and administers the operating budget for the Facilities Division.
Performs management/supervisory duties, including participating in recruitment, and training of staff, assigning work, conducting performance evaluations, participating in disciplinary actions and resolving employee grievances.
May be required to assist in facility emergencies after hours.
Performs other duties as assigned.
Education: Bachelor’s Degree in Facilities Management, Construction Management, Architecture, Civil Engineering or related field; AND
Experience: Five years of experience in facilities management, construction management or architectural design. Familiarity with OSHA and ADA guidelines is preferred.
Licensed Requirements: California architect license desirable.
Knowledge of: Basic skills in Computer Aided Drafting (AutoCAD) and Computer Assisted Facility Management (CAFM) software is desirable. Facility space planning techniques and planning procedures; modern office methods including use of personal computer and related software. Principles and practices of management and supervision including staff development and training; principles of budget preparation and administration; principles and techniques of project managements. Codes and guidelines related to facilities access; ADA, safety practices and techniques; principles and practices of management related to training, evaluating and supervising subordinates; office computer applications.
Ability to: Plan, organize and direct multiple projects simultaneously; assign, supervise and evaluate employees through subordinate supervisors and managers; work under the pressure of deadlines, conflicting demands, and emergencies; establish and maintain working relationships with all levels of court staff, contractors, vendors, other agencies; and the general public; gain cooperation through discussion and persuasion; analyze policies, regulations, projects, activities, and methods; select alternatives, project the consequences of proposed actions, implement administrative policies and work programs consistent with regulations and with court policies and goals; understand, interpret, and apply laws and regulations; present findings, recommendations, and policies to individuals and groups in an understandable and persuasive manner; evaluate efficiency and effectiveness of services; communicate in writing on matters related to section policies, funding, and operations; revise and adapt procedures to changing needs.
Special Requirements: This position requires a valid California Driver License to perform the essential functions of the job. Incumbents are required to meet the Court’s guidelines as established within the Court Vehicle Policy. Failure to meet the requirements may lead to immediate termination.
*An employee in this classification may be required to complete a Form 700 dependent upon his/her budgetary authority.
Physical Demands: Strength, dexterity, coordination and vision to use a keyboard and video display terminal on a daily basis. Speaking and hearing ability to communicate effectively with the public, vendors, contractors, other agencies, staff. Hearing to recognize approaching equipment and power tools in use. Dexterity and coordination to grip, grasp and handle files and single pieces of paper; occasional pushing/pulling, lifting and carrying of objects weighing up to 25 lbs. such as supplies, equipment, files, stacks of papers, reference and other materials. Moving from place to place within an office; sometimes reaching for items above and below desk level by occasionally bending, stooping, or couching. Vision to read documents, instructions, and other related written information. Adequate vision and hearing to drive to various court facilities throughout the county; to observe worksites. Frequent walking and standing at multiple facilities. Frequently driving to various sites throughout the county.
Work Environment: Work is generally performed within an office environment but at times may require visits to a warehouse environment or building sites. Work consists of long periods of sitting at a desk. Daily use of a desktop computer and printer and other office equipment. There is limited exposure to conditions such as dust, fumes, odors, and noise. Driving to other court locations countywide using a court vehicle or at times use of own vehicle. Frequent interaction with court administrators, staff, judicial officers, vendors and other justice partners.
Clarifying Statement: This job description will be reviewed periodically and responsibilities change with business necessity. Principal and marginal job functions are subject to modification. This job description is not intended and should not be construed as an exhaustive list of all responsibilities, skills, or working conditions associated with this job.