Under direct supervision, assists in coordinating daily projects, including preparing and maintaining non-technical (not information technology or construction related) project plans, budgets, and staffing requirements. Tracks progress and identifies/resolves obstacles. Communicates to internal and external clients. Performs some administrative tasks such as arranging meetings, developing agendas, and preparing progress reports. Typically reports to a Project Manager.
Coordinate logistics and reimbursements for visitors
Assist with processing department expenses
Assist with the administration of student employment; process initial paper work and act as primary contact for HR/Payroll.
Order/maintain office supplies and coordinate facilities work orders.
Assist faculty with administrative/clerical projects as needed
Handle incoming and outgoing mail
Attention to detail required; ability to handle confidential information with utmost discretion required.
Good interpersonal, verbal and written communication skills with the ability to work with multiple and overlapping deadlines
Ability to work independently, a motivated self-starter who also works well in a large team.
Education, Experience or Certifications:
High School diploma required
AA or Bachelorâ™s Degree preferred (or equivalent experience)
A minimum of 2 years administrative/clerical experience working in a large office environment (preferred)
Working knowledge of and comfort working with Microsoft Office.( preferred)
PC experience including working knowledge of and comfort working with Microsoft Office (working knowledge of Google software a strong plus).
Working Conditions and Physical Requirements:
Must be able to lift 40 pounds (five-gallon water bottles).
Reference Contact Info
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR02512
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