HEI Civil in Castle Rock, CO is currently seeking a reliable Billings Specialist to join our Accounting Department. The successful candidate will have involvement in the process of submitting and tracking construction customer billings including processing change orders. In this position, the Billings Specialist will be a vital part of the revenue cycle and create a high volume of invoices for a variety of jobs.
The Billings Specialist provides support to operations and reports to the Accounting Manager. Duties of the Billings Specialist include, but are not limited to:
Partner with project managers to compile, format, process and transmit project billings in accordance to AIA format and client contracts
Review construction contract provisions to determine billing criteria
Process change orders and maintain change order files
Prepare and process Time & Material invoices
Ensure customers receive, accept and process billings for payment
Analyze retainage and unbilled retainage
Investigate and resolve billing issues to ensure projects are billed and payment is collected within the appropriate timeframe
Track and review jobs not billed
Manage conditional and unconditional lien releases for customers and vendors
Maintain job files in an organized manner and update documentation as needed
Manage project deadlines for billings, month end close, etc.
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation:
Previous experience billing according to AIA standards is preferred.
Ability to access and accurately input information using Dexter + Chaney (Spectrum).
Working knowledge of general and/or construction accounting principles
Must be self-motivated with an ability to work independently, under pressure and meet hard deadlines
Must be able to adapt to rapidly changing demands of the position, customer needs and the organization
Strong attention to detail and accuracy, with ability to prioritize, coordinate and simultaneously maintain multiple projects with a high level of quality
Must show initiative and think outside the box
Will be required to change some current processes
About HEI Civil
Civil Contractor with 450 employees located in Castle Rock, CO