Department:College of Design Appointment Type and Duration:Regular, Ongoing Salary:$54,000 - $60,000 per year Compensation Band:OS-OA05-Fiscal Year 2018-2019 FTE:1.0
Application Review Begins October 11, 2018; position open until filled
Special Instructions to Applicants Complete applications must include the following:
• A letter of interest clearly demonstrating how you meet the qualifications of the position • A current résumé • Three professional references
Additionally, please provide a complete response to the following supplemental questions:
1) Describe your experience providing strong, confidential executive support to a high-level administrator or leader within a complex organization. Indicate the size of the organization, the role of the executive, and the level of support provided.
Department Summary The Portland Administrative Services Group is an auxiliary support group within the College of Design (DSGN) whose primary function is to provide administrative support for all of DSGN's Portland-based departments and programs. Administrative support includes comprehensive support of all faculty, student, and Department Head/Program Director requirements. The PDX Administrative Services Group maintains a closely integrated relationship to the DSGN Office of the Dean, Eugene Business Operations Team, and departments and programs based in Eugene.
Position Summary The Manager of Administrative Services (MAS) reports to the DSGN Administrative Director and is responsible for ensuring that all administrative needs of supported programs are met in a manner that allows the programs to operate professionally, efficiently, and within their budgetary means. Located in Portland, the MAS receives guidance and direction from Office of the Dean and the Program Directors in both providing direct support of Portland-based initiatives and in deploying appropriate PDX administrative resources to effectively accomplish objectives. The MAS is responsible for identifying potential conflicts and issues before they become problems and makes recommendations to the DSGN Administrative Director on how to deal with any identified issues. The MAS manages and resolves issues under the DSGN Administrative Director's guidance, operating with a high degree of independence within the scope of the assignment.
The MAS manages two classified workers in providing the necessary support to DSGN's Portland-based programs. The MAS serves as an administrative advisor to the department heads and resident faculty, helping them to both navigate and manage the administrative portions of those appointments.
Minimum Requirements • Bachelor’s degree or equivalent combination of education and experience. • Three years of supervisory experience of one or more employees; OR three years lead staff experience with appropriate supervisor training.
Professional Competencies • Excellent oral and written communication skills; attention to detail. • Excellent organizational, problem-solving, project management and time management skills. • Proven proficiency with Word, Excel, PowerPoint, and Outlook (or similar scheduling/calendar program), and familiarity with Microsoft Office applications. • Demonstrated ability to manage stressful or difficult situations in a calm, constructive, and professional manner, particularly as it relates to handling sensitive and/or confidential information. • Demonstrated overall commitment to promoting and enhancing diversity including the ability to communicate and work effectively with individuals from diverse backgrounds and cultures. • Ability to accommodate evening and weekend schedules when programmatic needs warrant.
Preferred Qualifications • Bachelor's or advanced degree in relevant field. • Experience in executive-level support in higher education.
All offers of employment are contingent upon successful completion of a background inquiry.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at firstname.lastname@example.org or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.
The University of Oregon, founded in 1876, is the stat'?s flagship institution. Located in Eugene, an energetic college town, the university offers academic excellence and hands-on learning opportunities in a welcoming atmosphere. Towering trees shade the 295-acre campus, where students, faculty members, and employees from a wide variety of backgrounds share a commitment to preserving the environment and pursuing innovation in more than 260 academic programs that range from Eugene to Portland and from the coast to the mountains. For more information visit http://www.uoregon.edu/about