The Project Manager shall:
- Possess a Master's degree from an accredited college or university in construction management, architectural engineering, mechanical engineering, or electrical engineering, or a minimum of five (5) years experience in on-site construction management of health care buildings and facilities, including administration and financial management of all aspects of construction projects. Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills that would be necessary to perform effectively in the position may be considered.
- Have thorough knowledge of architectural, engineering, and construction practices and procedures, and the ability to appropriately apply them to meet the project requirements and objectives, as well as to recommend alternative approaches to eliminate problems.
- Have the ability to plan projects and construction activities including, but not limited to, scheduling, construction, inspection, and timely completion of projects, in accordance with all requirements.
- Have the ability to supervise construction and implementation activities for projects, read and understand architectural, engineering and construction plans, and effectively manage projects from inception to completion.
- Use oral, written and communication skills to deal effectively with a broad range of stakeholders that include construction workers to senior executive managers, occasionally under stressful circumstances.
- Have the ability to provide project status briefings and summaries to all levels of corporate, county, state, and federal officers or representatives and to other interested parties.
- Use organizational skills to manage multiple projects concurrently, prioritize assignments to complete work in an efficient and timely manner, as well as to be able to adjust to changes in workload or assignments.
- Use interpersonal skills to be able to represent the Hospital in negotiations with all disciplines involved in the project, in public forums, and to plan and conduct meetings with various governmental agencies and stakeholders.
- Have the ability to apply computer technology, including but not limited Microsoft Office (Word, Excel, PowerPoint, Project, and Access) applications and computer-aided drawing (CAD) applications, to construction and project activities.
- Be able to travel to the project site in Hilo, Hawaii, on a daily basis for the duration of the project and warranty period. Position requires travel, irregular work hours to accommodate off-shift construction and/or utility interruptions, and availability 24 hours a day, 7 days a week by pager or telephone.
Have knowledge of AIA Guidelines for Design and Construction of Hospital and Health Care Facilities (2001 Ed.), FGI Guidelines for Design and Construction of Health Care Facilities (2010 Ed.), NFPA 101 Life Safety Code, NFPA 99 Health Care Facilities, current Centers for Medicare and Medicaid Services requirements, current Joint Commission Standards, Hawaii county and state building industry codes and regulations pertaining to hospitals and health care, ADA regulations, fire codes not previously mentioned, municipal ordinances, general hospital functions, and Hawaii Health Systems Corporation policies and procedures
Ideally, the Project Manager will be able to identify consultants available to call upon who will possess detailed expertise in all elements of design, engineering, architecture, and construction as needed during the various projects.
PERFORMANCE RESPONSIBILITIES OF THE PROJECT MANAGER
- The Project Manager is responsible for ensuring the development and implementation of the project schedule, including the maintenance, monitoring, control, and adjustment of the project schedule in coordination with contractual, construction, user, technical, and other disciplines involved.
- The Project Manager shall ensure that all vendors contracted to perform services or work on the project conform to contractual standards.
- The Project Manager shall maintain a strong on-site presence to monitor the progress of all demolition, abatement, and construction operations and enforce continual compliance with all applicable codes and specifications of the project. The Project Manager also shall keep administrative records to assure compliance with contractual requirements.
- The Project Manager shall bear primary responsibility for identifying potential demolition, abatement, construction and installation problems with the assistance of contracting, user, technical, and construction disciplines, and shall provide direction for a solution to these problems, or make recommendations to obtain, and coordinate, the services of architects, engineers, contractors and/or inspectors in the solution of problems that may arise during construction.
- The Project Manager shall work with county, state, federal, and all other agencies as necessary in all aspects of demolition and construction.
- The Project Manager shall consult with the Hospital staff on a weekly basis regarding facility construction schedules, progress, and corrective action as required. The Project Manager shall attend all owner/architect/Contractor meetings and report back to the Hospital Administrator or her designee(s) about discussions that ensued in those meetings as well as actionable items or decisions that were made in the absence of the Hospital’s representative(s).
- The Project Manager will work with hospital staff as needed on coordination matters related to construction and demolition work. Coordination to take the part of proactively anticipating problems and troubleshooting problems as they arise.
- The Project Manager shall assist as needed with the submission of the appropriate applications with county, state, and federal agencies to obtain the necessary permits and authorizations to facilitate the progress and completion of the project. The Project Manager shall take all reasonable actions necessary to expedite the permit process on behalf of the Hospital, if requested, including, but not limited to, “walking” the permit through each division to obtain signatures and/or respond to questions that may arise.
- The Project Manager shall participate in the preparation of agendas for, and attend, owner/architect (or engineer)/Contractor meetings. The Project Manager shall review and evaluate the Contractor’s submittals for sub-contractors, including the cost breakdowns and schedules for the project, to ensure compliance with contractual requirements.
- The Project Manager shall meet regularly with the project inspector, contract administrator, architects, engineers, consultants, Contractor, sub-contractors, equipment vendors, and furnishing manufacturers and installation companies to assure adequate management control, information exchange, and coordination within the project and amongst disciplines.
- The Project Manager shall represent the Hospital in communications with each contracted vendors’ internal project management team and with other senior Contractor personnel for final approval of submittals and change orders, resolution of policy and procedural questions, and problem solving in coordination with contracting, technical, and construction disciplines.
- The Project Manager shall assist with the negotiation and coordination of changes and claims with contractors, including the preparation of, and recommended actions on, change orders during and after construction for architectural, structural, mechanical, and civil engineering change orders. The project manager will work to minimize costs of change orders and assist in change order negotiations as needed. The Project Manager shall review contractual documentation to ensure that all conditions are met prior to payment.
- The Project Manager shall determine the effect of any revisions on other portions of the project and make necessary compensations within the budget of the project to accommodate the required changes. The Project Manager shall provide value engineering advice in all aspects of the project, especially with regard to change orders, to meet the Hospital’s needs and requirements without compromising quality.
- The Project Manager shall support/assist Hospital staff in the coordination of facility/resident moves that are necessary to accommodate the demolition, abatement, construction, and equipment installation for the project.
- The Project Manager shall provide recommendations and information to the Hospital regarding the allocation of responsibilities for safety programs with the Contractor. The Project Manager shall ensure that the Contractor provides and regularly assesses the need for Risk Analysis at the inception of the project and at major milestones.
- The Project Manager shall supervise and/or perform final inspections with consultants and project inspectors to produce the final punch list. The Project Manager shall ensure that all punch list items are completed by the Contractor.
- The Project Manager shall issue appropriate completion and closeout paperwork in a timely manner. The Project Manager shall collect record drawings, operation and maintenance manuals, warranties, bonds, and other closeout forms and ensures that they are complete and have been distributed to the appropriate agencies.
- The Project Manager may be tasked to be directly responsible for resolution of all problems that may surface during the warranty period.
s. The Project Manager shall perform other related duties not mentioned herein, as assigned or requested by Hospital