The Admissions Manager/Registrar (AMR) is a 12-month staff position directly responsible to the Director of Admissions and Enrollment Management. The AMR also works closely with the two Associate Directors of Admissions – one of whom is also the Director of Financial Aid. In support of Admissions and the School as a whole, the AMR is responsible for both applicant and enrollment databases as well as all attendant administrative and technological responsibilities in support of enrollment and retention. The AMR interacts with both the School’s constituencies and with applicant families. As Registrar, the AMR is responsible for maintaining historical records and responding to alumni transcript requests.
Strong interpersonal skills
Mature technological skills: In an online office, these skills are essential and should include a sophisticated knowledge of online communications, databases and computers. Specifically:
Blackbaud, Senior Systems, and Ravenna - construct, modify, and troubleshoot queries, export data and merge information with different data systems
Microsoft Office (especially Excel)
Ability to anticipate the needs of the Office and to respond accordingly
Initiative and vision
Solid organizational skills
Close attention to detail
Marketing sensibility: Since the AMR is a family’s first contact with the School, she/he plays a key position in marketing the School.
Ability to move at a fast and accurate pace: The Admissions Office moves quickly, and the AMR needs to stay in front of the process, creating systems to simplify the administrative needs of the Office.
Interact with current and prospective famiies (by phone, in person, through email)
Oversee and manage Admissions database and attendant demands e.g. electronic file system, statistical reports, mail merges, charts, forms, admissions letters, financial aid correspondence, labels, etc.
Schedule tours/interviews (computerized) – understanding the “big picture” and interdependencies of the admissions process
Guide applicant families through the admissions process
Maintain electronic applicant files
Issue and monitor enrollment and re-enrollment contracts, working closely with the Business Office and the Director of Financial Aid
Understand the School’s mission and the K-12 academic and non-academic programs in general
Provide administrative support e.g. special events, file maintenance, financial aid process
Maintain up-to-date and accurate database information
Interface with and communicate pertinent information to relevant administrative offices e.g. Business, Development and Divisional Offices
Maintain and update the Admissions portion of the website.
Maintain historical records (graduates and former students); respond immediately to transcript requests; maintain records in an organized and easily accessible format
Manage student archives converting graduate records into PDF files each summer
Interested candidates must submit a Cover Letter, Resume, and contact information for three references to firstname.lastname@example.org.
When submitting required documents, kindly reference in the subject line: your first and last name, the position you are applying for and where you heard about the position. You will receive a confirmation email when you submit your application online. Kindly submit your information only once per school year. No phone calls, please.
Friends Seminary is an equal opportunity employer. We do not exclude anyone on the basis of race, religion, nationality, ethnic origin, or sexual orientation.
Friends Seminary educates students from kindergarten through twelfth grade, under the care of the New York Quarterly Meeting of the Religious Society of Friends. Through instruction and example, students follow their curiosity and exercise their imaginations as they develop as scholars, artists and athletes. In a community that cultivates the intellect through keen observation, critical thinking a...nd coherent expression, we strive to respond to one another, valuing the single voice as well as the effort to reach consensus. The disciplines of silence, study and service provide the matrix for growth: silence opens us to change; study helps us to know the world; service challenges us to put our values into practice. At Friends Seminary, education occurs within the context of the Quaker belief in the Inner Light – that of God in every person. "Guided by the ideals of integrity, peace, equality and simplicity, and by our commitment to diversity, we do more than prepare students for the world that is: we help them bring about the world that ought to be."*
* This last sentence is adapted from Faith and Practice: The Book of Discipline of the New York Yearly Meeting of the Religious Society of Friends (1974).
Adopted January 2006