First Review Deadline:This position will remain open until filled. Applications will be reviewed beginning April 17, 2018.
California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. The Department of Housing and Residential Education (DHRE) works to support and foster the development of the whole student, provide safe and affordable housing, positively shape the quality of the campus experience, and create conditions that motivate and inspire students. Driven by the academic mission of the University, DHRE collaborates with campus partners to support and foster diverse learning communities that assist in student retention, promote student learning, and foster an inclusive, culturally diverse living and learning campus environment. The Department of Housing and Residential Education is currently constructing a new housing and dining facility scheduled to open in the fall of 2018.
Under the direction of the Executive Director of Housing and Residential Education, the Events Coordinator works collaboratively to manage, and provide direction and support for, all events related to the opening of the new housing and dining facility on the CSUSB campus, producing high-profile, welcoming, student-centered, and visible events that support the mission of the university while enhancing both the University's and Department of Housing and Residential Education's vision. Specific duties include:
Overseeing, planning, providing direction for, design and production of successful, memorable, and high profile events through interacting and collaborating with university leadership, campus and community partners, and external clients, ensuring that the highest of standards and service are reflected in the planning and presentation.
Working independently and as part of a team to provide event planning leadership that contributes to the creation and completion of events.
Providing exemplary customer service in interacting with all internal and external partners.
Addressing and resolving event management issues that may arise without warning through employing reasoning, customer service, and application of event-management principles to assess and recommend the best course of action to develop innovative solutions.
Representing the University and Department of Housing and Residential Education in a positive light to internal and external constituents at the highest levels of the University and use considerable judgment and discretion when applying decision-making to event challenges.
Managing all event details including event quotes, contracts, location, scheduling, invitee list and special guests, catering, timelines, diagrams, scripts, and promotional materials.
Facilitate and schedule tours of new housing and dining for internal and external groups, students, staff, and faculty.
Utilizing a working knowledge of regulations pertaining to campus events including familiarization with requirements of the Fire Marshal, Health and Safety, Liquor licensing and other regulatory agencies.
Ensuring that all events managed are input into EMS and recorded on the CSUSB and DHRE Master Calendar with notifications to proper parties.
Review, record and interpret event feedback for future improvements and make recommendations backed by appropriate data.
Visiting off-campus sites, if needed, to coordinate event details.
Providing instruction and direction to volunteers, staff, vendors, and/or other event personnel to ensure event effectiveness and success.
Developing marketing materials as needed including press releases, on-line communications, social media, mailers, advertisements, posters and flyers, marquee announcements and other necessary communications to effectively market event(s). Also, provide content for the CSUSB and DHRE website and public relations materials and manage design process and dissemination of the materials in a timely manner.
Other duties as assigned.
Experience and general knowledge of planning and organizing events, including establishing schedules for event planning, execution, and maintaining budget goals.
Basic knowledge of CSUSB campus, its mission and vision.
Ability to effectively promote events related to the new housing and dining project to reach their fullest potential.
Ability to interact with and work with a variety of clientele, including CSUSB faculty, staff, and students, as well as community partners, and off-campus entities.
Ability to work independently or as part of a team, and to take initiative in fulfilling responsibilities and anticipating the needs of position.
Demonstrated interpersonal skills exhibiting tact and diplomacy in establishing and maintaining cooperative, professional relationships with campus administrators, staff, vendors, support groups, donors, and the public.
Ability to work professionally under pressure and under tight deadlines, ensuring excellent customer service and support.
Demonstrated analytical skills and decision-making to identify problems and develop immediate and innovative solutions, including resourcefulness for making adjustments in unplanned situations.
Demonstrated oral and written communication skills, proofreading and editing skills to compose correspondence, invitations, agreements, and reports.
Ability to work with a highly diverse population including off campus clients, community members, and on-campus individuals including students, clubs, organizations, staff, faculty and administrators.
Proficient with Microsoft Word, Excel and PowerPoint, EMS, and PeopleSoft.
Excellent organizational skills, including effectively coordinating and organizing multiple projects, scheduling, and diversified tasks concurrently.
Be able to work some weekends and evenings, as well as driving to off campus meetings.
Applicants should possess the equivalent of an High School Diploma or equivalent. A four-year college or university degree preferred. Applicant should possess 5 years of progressively responsible related professional work experience.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a `general mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University, San Bernardino offers a challenging and innovative academic environment. The university seeks to provide a supportive and welcoming social and physical setting where students, faculty and staff feel they belong and can excel. The university provides students the opportunity to engage in the life of the campus, interact with others of diverse backgrounds and cultures, as well as participate in activities that encourage growth, curiosity and scholarly fulfillment. Through its branch campus in Palm Desert, the university mission extends to the Coachella Valley.