Position Summary:

The Facilities Manager is responsible for the school’s physical assets and the maintenance, security, cleaning and operations of the facilities and grounds of approximately 83,000 square feet of space which includes 11 buildings and 18 acres. Responsible for the smooth operation of the total plant with focus on improving facilities and analyzing operations. Working with the Business Manager/CFO (BM/CFO), oversees scheduling for total campus maintenance based on the school year cycle. The Facilities Manager will report to the BM/CFO and will assist with the development, implementation, monitoring and compliance with all school departmental policies, budgets, short term and long range planning to meet the needs in support of the overall mission of the school. We seek candidates who have a clear interest in being part of a community that challenges prejudice and are committed to diversity and inclusion.

Responsibilities:

• Responsible for the oversight of department personnel. Organizes, plans, directs and supervises all departmental personnel in the areas of maintenance, carpentry, plumbing, painting, electrical, grounds, security and cleaning that keeps the school’s appearance in exemplary condition.
• Delegates appropriate responsibilities to designated staff.
• Working with the BM/CFO, plans, directs and supervises all aspects of the department in regard to emergency and preventative maintenance programs. Recommends action in regards to mechanical modifications and/or saving suggestions including sustainability and energy conservation strategies.
• Working with the BM/CFO, plans, directs and supervises all horticultural aspects of the grounds. Responsible for maintenance of existing equipment and recommendations to the BM/CFO for replacement or repair of said equipment.
• Coordinates and assists in all necessary arrangements for school and special events regarding set-ups and tear downs.
• Provides input to the BM/CFO for preparation of the annual facilities operations and capital budgets.
• Responsible for purchasing, stock levels, storage and utilization of supplies.
• Responsible for coordinating and overseeing the work of all outside contractors.
• Responsible for notifying BM/CFO of all required permits.
• In conjunction with the BM/CFO, maintains public safety on campus including overseeing in-house and contracted security as well as parking.
• Working with the BM/CFO, creates and oversees ongoing campus replacement plans for facilities and equipment.
• Works with the BM/CFO and Head of School on renovation and new building construction.
• Tracks work orders in Schooldude; works with facilities team to ensure progress and completion. Assign work orders to appropriate personnel.
• Establish a 24/7 on-call schedule of facilities staff.
• Perform other duties as assigned by the BM/CFO and the Head of School.