Director of Operations

Reports to: Head of School

Start Date: Immediately - Open Until Filled

Vistamar School is a college preparatory, co-educational, independent day school that serves a very diverse population of students in grades 9-12, supported by a generous program of Moderated Tuition.  Approximately 35% of our students participate in our Moderated Tuition program, and approximately 50% of our students identify as students of color.   As described in our mission statement, we seek to attract a faculty and student body who bring diversity of thought and culture to our school community, and who will be committed to ensuring that we provide an inclusive environment for the respectful exchange of multiple perspectives. Vistamar is located in the eastern-most section of El Segundo.  The school is close to major freeway interchanges and is well serviced by public transportation, including a commuter rail station.

Since our opening in 2005, enrollment has grown steadily to 280 students, who are drawn from over 50 different middle schools and over 35 different zip codes in greater Los Angeles. We will add faculty and classrooms incrementally as we approach our target enrollment of 300.  Both tuition and salaries are competitive with other Los Angeles- area independent schools. Vistamar is fully accredited by the California Association of Independent Schools (CAIS) and the Western Association of Schools and Colleges (WASC), and holds institutional memberships in the National Association of Independent Schools (NAIS) and the Council of International Schools (CIS).

Overview of the Position

The Director of Operations is responsible for overseeing the daily operations of the facilities and maintenance department, coordinating School safety programs and being involved in the daily life of the School.

Essential Duties and Responsibilities

• Direct, coordinate and evaluate the program for facilities, including all forms of building maintenance, equipment and vehicle maintenance, grounds operations, custodial services, and construction project management.
• Supervise day-to-day departmental work activities by delegating, assigning and prioritizing work flow; monitor operating standards/codes and quality control with sensitivity to school seasonality and operational needs.
• Maintain schedules and logs for preventative maintenance for all facilities, equipment and related services.

• Maintain business relationships with facilities vendors, obtain multiple bids and negotiate best pricing options.
• Ensure that all mandated inspections, maintenance logs and licenses are completed and appropriate documentation maintained.
• Collaborate with program staff leadership to understand departmental needs and maintain quality of support to the mission (academic leaders, food service, athletics, technology, etc.). Provide facilities support to campus events (setups and takedowns).
• Maintain facilities and events calendars; manage all facilities rentals, including outreach to possible renters, insurance, contracts, and ongoing management.
• Distribute and maintain record of alarm codes, copier codes and keys.
• Purchase furniture and equipment campus wide.
• Create and implement drill schedule for fire, earthquake and lock down drills monthly.
• Prioritize and implement ADA accommodation recommendations to ensure campus safety.
• View surveillance camera footage, as necessary, and provide relevant footage to police, HR, etc. upon request.
• Update and assemble Crisis Management handbook and schedule staff safety training.
• Other duties as assigned.

The ideal candidate will have the following educational and work background

• 4-year degree from an accredited institution.
• Previous work in a school environment preferred.
• Previous experience in a supervisory role preferred.
• Excellent verbal and written communication skills.
• Excellent time management and organization skills.
• A congenial affect and a collaborative, team-oriented working style.
• Flexibility and an appropriate sense of humor.
• Desire to be outdoors to actively supervise and observe facilities.

As with all positions at Vistamar, we seek an individual who takes initiative and demonstrates a strong desire to grow professionally.   We need a genuine colleague for this important position – someone who is thoughtful, energetic, passionate, and an all-around "school person" who is excited about this work and how it contributes to our vibrant community.  A strong desire to work with high school students and faculty, flexibility, a sense of humor, and a willingness to embrace the Vistamar School mission are required.

How To Apply

Additional information about Vistamar School is available on the School’s website: https://www.vistamarschool.org. Applicants should submit a complete résumé and cover letter by e-mail to: positions@vistamarschool.org. No calls please.