Reporting to the Senior Associate Director of Residence Life in Housing & Residence Life, the Assistant Director of Residence Life has two major areas of responsibility: direct oversight and liaison with a portion of the residence hall communities, central office administrative, and program management responsibilities.
Assistant Directors serve in the AD on Call duty rotation working directly with Resident Heads to support the 3500 undergraduate students that live in the House system.
Assistant Directors also have the option of serving as Deans on Call (DOC) in the University DOC system, working directly with University police and medical and mental health professionals.
The typical work week is M-F with routine requirements for evening and weekend work. In addition, the Assistant Director must adhere to Campus and Student Life core values, including, but not limited to student development, customer service, collaboration, efficiency and effectiveness, credibility, responsiveness, quality, accountability, and mutual respect.
Specifically, the Assistant Director (AD) supervises the paraprofessional staff in one or two residence halls, including Resident Heads and Resident Assistants.
The AD works closely with the resident staff as well as student leaders to plan programs and build strong and engaged residential communities at both the House and Hall level.
The AD is responsible for reviewing residence hall policies and procedures as well as overseeing their implementation and enforcement.
The AD plans and conducts regular staff meetings, including night time and weekend meetings and serves as the Housing & Residence Life office liaison to the Hall councils.
In partnership with the Resident Heads, the AD coordinates and manages the counseling and discipline of residents.
The AD serves as the point of escalation for student emergencies and discipline issues for their respective communities and responds to parent inquiries serving as the initial point of contact for parents when student issues arise involving discipline, illness, or injury.
The AD attends various programs sponsored by Resident Deans, Resident Heads, and councils; works with Residence Hall Managers to resolve and communicate building facility issues; and coordinates community-specific programs and services provided by other campus offices.
The AD serves on committees convened to review issues of importance to the Houses and assists in the formulation and review of Housing & Residence Life policies and procedures.
The AD serves in an AD on Call duty rotation.
The AD serves as a representative of Housing & Residence Life to various academic and administrative offices and committees within the University
Central office administrative responsibilities: Plans and implements the staff training program including pre-term and in-service programs.
Conducts annual review and publication of resident staff manual and other materials related to resident staff support. Manages Resident Head and Resident Assistant staff selection and evaluation.
Coordinates disciplinary review process for students in their communities.
Meets regularly with service delivery and operations staff in Housing & Residence Life.
Responsible for budgetary oversight (create and manage budgets and expenses) for the programs the AD directly oversees.
Provide financial counseling and advising to the RHs and House Councils.
Serves, as needed, on committees of staff and/or students convened to review issues of importance to Housing & Residence Life.
Serves as department liaison to at least one other campus partner office.
Assists in the formulation and review of Housing & Residence Life policies and procedures.
Assists in the writing of various publications and web-based materials.
Serves as a Housing & Residence Life representative to various academic and administrative offices and committees within the University.
Meets regularly with close campus partners, including The College, Student Counseling Services, Student Disability Services, Student Health Services, Title IX Office, UCPD, and UChicago Dining.
Optional) Dean on Call Duty Rotation: Responds to serious incidents involving University students as 'Dean on Call'. The incidents may include, but are not limited to such things as medical or psychiatric emergencies, arrests, suicide attempts, situations in which students are victims of crimes to person or property, and disruptions involving students. Works closely with University Police, The College, Housing & Residence Life, hospital staff, mental health professionals, and various academic and administrative offices.
Resolves student problems, and where necessary, may help formulate an official University administrative response.
The on-call period is for one week at a time. All who choose to serve in the Dean on Call rotation are paid for their service.
Familiarity with Maxient or other conduct systems as well as a housing database software (Star Rez) a plus.
Experience supervising graduate level and/or professional level staff.
Experience working with faculty.
Experience coordinating academic based programs in a residential setting.
Education, Experience or Certifications:
Masterâ™s Degree required.
A minimum of three years of professional live-in work experience in student housing required.
Willingness and ability to live full time in a residence hall.
Assistant Director staff are required to live in the residence halls, and may do so with or without a spouse or significant other and their respective children required.
Demonstrated understanding of the developmental objectives of the college student residential environment required.
Crisis management response and oversight skills required.
Demonstrated ability to supervise, train and evaluate the work of others required.
Ability to remain organized and productive in high demand periods.
Ability to remain calm and productive while interacting with individuals displaying intense emotions required.
Ability to respond promptly, directly, and effectively to internal and external inquiries and requests for service while managing competing demands required.
Ability to work productively with a diverse range of students, residential staff and faculty, and managers across the campus required.
Ability to function in a 24-hour on-call environment and maintain productivity required.
Ability to give and receive feedback constructively required.
Flexibility and the ability to adjust to unpredictable circumstances required.
A sense of humor required.
Experience supervising graduate level and/or professional level staff preferred.
Experience coordinating academic based programs in a residential setting preferred.
Technical Knowledge or Skills:
Familiarity with Maxient or other conduct systems as well as a housing database software (Star Rez) preferred.
The typical work week is M-F with routine requirements for evening and weekend work required.
(NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.)
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