Tenant Coordination Manager provides a leadership role to the performance of Tenant Coordination functions including design review, participates in “making the deals” and project management. This position reports to the VP of Commercial Properties and is responsible to effectively self-manage their workload in an effort to expedite Tenant openings, maximizing Landlord’s opportunity for earlier rent commencements. Tenant Coordination Manager will assume responsibility for assigned special projects, providing oversight of contract administration and associated consultants, assist in assessment and allocation of tenant coordination resources, and responsibility for tenant coordination of assigned properties. This position must have excellent communication and teamwork skills. Tenant Coordination Manager must be an independent performer that communicates and collaborates as necessary with all departments on new and existing properties to facilitate the execution of leases, turnover of spaces and expediting the completion of Landlord and Tenant construction in order to meet established budgets and Rent Commencement dates.
KEY ACCOUNTABILITIES (Ongoing Work)
Assists VP of Commercial Properties in Project Management duties of the day to day duties associated with Operational and Development Projects.
Completes all Vacant Space Assessments and oversees the completion of an accurate space Lease Outline Document (LOD).
Assists Architect/CAD Operator(s) with the maintenance and updating of leasing plans and the verification of LOD’s.
Collaborates with Leasing regarding scope of Landlord’s and Tenant’s Work that will achieve Landlord acceptable design standard.
Assists leasing team with the development of work letters and construction exhibits, reviewing Landlord’s and Tenant’s work requirement sections of new leases, ensuring Landlord is meeting all Lease responsibilities.
Prepares small shop construction estimates for Landlord Work.
Identifies, establishes and maintains contact with Tenant’s representative/design team from Lease Execution to Delivery of Possession/Open For Business.
Attends weekly/bi-weekly meetings with Development, Leasing and Property Management to review and address status of each retail space.
Reviews and approves Landlord and Tenant construction drawings to ensure compliance with Lease, budget, schedule and design requirements.
Bids, reviews, awards and oversees all work through completion for all associated Architectural/Engineering design work and General Contract delivery work.
Assists Tenants with obtaining permits if necessary.
Works with Tenant and utility provider to get utility connections to Tenant’s space and ensure that all utilities are transferred into Tenant’s name.
Works with Property Management to ensure all property utilities are sub-metered correctly so that retail specific costs are correctly allocated and billed.
Reviews Tenant payment applications for TI reimbursement and field-verify.
Ensures that all Tenant construction activity conforms to lease requirement. Includes monitoring of tenants and representatives throughout the entire process of design, construction and initial occupancy of premise.
Prepares and issues turnover letters to Tenant(s) (establishing the turnover date for rent start), including notification to internal groups such as Property Management.
Reviews and approves Tenant sign packages for compliance with established master sign plan for the property and/or any zoning requirement.
Conducts pre-construction meeting with Tenant’s representative(s) and GC.
Observes and reviews Tenant construction site as needed to ensure Tenant’s contractor is building in compliance with the lease schedules, approved drawings, contractor rules and requirements for the center.
Coordinates the communication and the submission of design and construction documents as required to support attaining Required Opening Dates and/or compliance with the Project Construction Completion Timeline.
Requires certificate of insurance naming Landlord and required additional insureds and building permit as part of approval of any plans/drawings.
6-8 years of experience in retail tenant coordination, retail design and/or construction.
Bachelor’s Degree in related discipline, or equivalent work experience.
Must be a self-motivated individual with the ability to handle multiple tasks simultaneously, in an organized, professional and positive manner.
Ability to read, understand and interpret architectural drawings and construction documents to ensure work meets lease requirements, design and project standards.
Excellent communication and analytical skills with the ability for creative thinking, problem solving and a positive attitude.
Ability to work well under pressure
Proficiency in Yardi Voyager, Word, Outlook, Excel, Bluebeam
Strong understanding of retail leases, retail construction delivery types, retail language and terms.
Clear and concise written, verbal and graphic presentation skills.
ICSC CDP/CRRP certification (Preferred but not required)
McWhinney offers a competitive benefits package for full-time Associates including medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k), and employee assistance plan. Additionally, we offer a generous paid time off plan that includes a week off between Christmas and New Year’s!
This position/job description is intended to provide a general overview of the position. It is not designed to be a compressive nor detailed description of all the responsibilities and accountabilities of the role. As an agile company, our positions can and do change based on the business need of the organization.
McWhinney is committed to the principle of equal employment opportunity for all associates. All employment decisions at McWhinney are based on business needs, job requirements and individual qualifications. All applicants will be considered for employment without attention to age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
About McWhinney Real Estate Services
McWHINNEY is a Colorado-based real estate and investment development firm with offices in Loveland and Denver, comprising a team of talented professionals who are passionate about creating great places and providing fabled experiences. Since 1991, McWHINNEY has planned and developed more than 6,000 acres of innovative and sustainable master-planned communities and more than 10 million square feet of vertical commercial and mixed-use properties throughout the Rocky Mountain region and the West Coast. Over the years, McWHINNEY has been recognized for significant real estate development contributions, including being named Colorado’s “Developer of the Year” by the National Association of Industrial and Office Properties (NAIOP), winner of the Urban Land Institute’s (ULI) Global Awards for Excellence, The Denver Business Journal (DBJ) Real Estate Champions – Catalyst Award for Denver Union Station and the Development Deal of the Year for Denver Union Station by NAIOP. McWHINNEY has been ranked 11 and 13 on the list of the Best Small and Medium-Sized Companies to work for in America. For additional information, visit mcwhinney.com.