Facility Information Services – Engineering Records University of Minnesota Facilities Management
Background: Facility Information Services Engineering Records maintains all campus utility maps, record drawings and documents for the Minneapolis and St. Paul Campuses including buildings, roads and utilities. Additionally, this group performs utility locating services, which include marking buried lines and system components for electrical, telecommunication , steam , storm & sanitary, potable & fire water, chillwater and other mechanical systems.
Description of Position: This position stores, retrieves and duplicates engineering and construction records for Facilities Management and other University of Minnesota customers. Performs routine field investigations and buried utilities marking services through Gopher State One Call. Collects data for use in updating engineering records using Trimble (or equivalent) survey equipment in support of GIS initiatives. Utilizes computer-aided design (CAD) to update and maintain University engineering and construction drawings. Assists Engineers and/or Architects in locating drawings, performing basic drafting and design, and conducting inspections.
Responsibilities: Operates electronic pipe and cable locator equipment to identify and locate underground utilities on the University’s Twin Cities campus to support the repair, maintenance and operation of campus utility distribution systems. Provides location services in response to requests by contractors, internal staff or Gopher State One calls. May assist in surveying or other field data collection activities for University campuses/properties other than Minneapolis and St. Paul.
Conducts field investigations to collect data for use in updating campus maps, verifying as-built drawings, drafting legal property descriptions, or for use in other engineering projects. Provides surveying services as a non-registered surveyor using total station and GPS-based survey equipment.
Collects, assembles, organizes, and stores hard-copy and electronic University construction and engineering documents using Engineering Records filing systems and Geographic Information Systems (GIS). Typical examples of such documents include building plans, building specifications, as-built drawings and shop drawings; materials, parts, and equipment catalogs; and maintenance manuals, test reports, and construction calculations. Retrieves documents physically and electronically in response to requests by outside consultants and contractors, University staff, and other personnel authorized to access construction and engineering records. Examples of documents retrieved include floor plans, shop drawings, contracts and atlas maps. Scans and duplicates shop drawings and other standard and oversized documents using large format duplicating equipment (Xerox 6279).
Uses computer-aided design (CAD) to update and maintain University engineering and construction drawings to reflect changes resulting from demolition, new construction, or any other modification to the University’s physical infrastructure. Maintains GIS mapping of all campus locations including buildings, roads and utilities. Maintains computer database files of all construction project documentation.
Stays current in the changing of principles, practices, tools and technology used in engineering records management, utility locating and surveying. Assists in training other staff. May provide backup assistance to supervisor, as needed.
Work Environment: Work is performed in the field approximately half of the time. The remaining work is conducted in an office setting. This position may be routinely exposed to extreme weather conditions, construction sites, confined spaces, utility tunnels and potentially hazardous conditions where hearing, visual protection and other personal protective equipment may be required. Must be able to walk and climb to physically access and view various sites. Subject to after normal work hours call-in in the event of emergency locate requests.
Hourly Pay Range: $17.46 - $29.38
Minimum Qualifications: Three years of engineering coursework, or a combination of engineering/technical trade school training in surveying, utility locating, record keeping and related work experience to total three years is required. Previous work experience in surveying and locating techniques is essential. A working knowledge in Geographic Information Systems (GIS) is strongly preferred.
Knowledge, Skills and Abilities: Proficient skill using AutoCAD, Adobe Acrobat, and Microsoft Office software systems. Knowledge of utility locating / surveying methods and techniques. Ability to review and comprehend building, construction and engineering documents. Knowledge of hard-copy and electronic filing systems and practices. Knowledge of computerized maintenance management systems. Ability to interact with fellow employees, management, customers, and the general public in a courteous, cooperative, constructive and professional manner. Maintain a positive public image, positive attitude and demeanor when performing service for customers and the general public at the University. Maintain a valid driver license
Internal Number: 329665
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.