As a member of the Facilities Services Capital Project Delivery Unit, the Assistant Project Manager (APM), will be assigned by the Executive Director for Capital Project Delivery to support specific capital project(s) under the direction of and reporting to the Assistant Director of Project Management. The APM will provide support on all project-related activities and will take an active role in the documentation of project requirements and communications with project stakeholders. The APM will be assigned to and will assist the project management team in achieving schedule and budgetary goals of their assigned project(s).
Participate in oversight of budgeting, scheduling, design, and construction activities under the supervision of the project management team
Develop and coordinate administrative support functions to insure the timely and accurate flow of information to project constituencies, including
Meeting scheduling and coordination
Prepare and distribute meeting minutes
Assist with preparation of presentations
Maintain issues tracking system and reporting mechanism
Maintain project filing and document distribution mechanism
Support procurement process including invoicing and change order activity
Maintain documentation of project communications with key University stakeholders, Facilities Services constituencies, architect/engineer and other consultants, and contractors.
Assist in leading activities including design quality control, cost estimating efforts, and construction planning and oversight.
Assist in solicitation and evaluation of proposals for design, construction management, and other consulting services.
Monitor schedule and financial performance of contractors, consultants, and other vendors.
Ensure that University standards and the project's design objectives are met by assisting in review of design documents for clarity and completeness. The APM will be expected to be familiar with and apply all applicable University of Chicago procedures and processes for project management, procurement, and financial management.
Help to ensure that project objectives are met by:
Encouraging strong user group involvement
Ensuring communication with project stakeholders
Promoting effective management of external design and construction firms.
Monitoring projects for adherence to schedule and budget.
Other duties as assigned.
Lead Performance & Flawless Execution
Exhibit Business Acumen & Organizational Astuteness
Bachelorâ™s degree in engineering, project management, construction management or related field required.
Two years of experience in project design, construction management or similar required.
Previous experience with preparation of construction budgets and schedules is preferred.
Previous experience of working on projects or within a project team; documenting process, procedures and/or requirements preferred.
Technical Knowledge or Skills:
Strong written and verbal communication skills and the ability to develop relationships with University clients and stakeholders at all levels required;
Strong interpersonal skills and the ability to collaborate with in-house and external professional, technical, and administrative support staff required;
Ability to perform within deadlines and solve problems proactively through effective planning and strong organizational skills required;
Ability to work independently and manage own workflow required;
Proficiency with MS Office software including MS PowerPoint, MS Project required;
Knowledge of Visio and AutoCAD preferred
Ability to multi-task in a fast paced environment required;
Ability to work non-traditional work hours in order to meet deadlines required.
Ability to read and interpret construction documents is preferred.
Basic familiarity with building design methodologies, building systems, contracting procedures, and construction practices preferred.
Working Conditions and Physical Requirements:
Inspecting architectural plans; keyboarding; bending; stooping to reach files; light lifting; standing; some travel may be required; physically entering a construction site (climb a ladder) and visually inspecting work in progress.
List of References
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR04553
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