Under general direction, the Assistant Supervisor assists in directing and coordinating the day-to-day activities of Facilities Servicesâ™ Grounds Service Crew. These activities include assisting in supervising employees, managing and developing an operational budget, scheduling and planning work, conducting inspections to assure quality of work, using appropriate computer systems, and effectively communicating with customers as well as Facilities Servicesâ™ staff. Assumes main supervisory duties when Manager is present.
Assist managing the care and maintenance of grounds, athletic fields, campus landscape and horticultural features, snow removal and labor crew.
Assist managing unionized and/or non-unionized staff. Management entails prioritizing and scheduling work assignments (daily management and long-range planning), inspecting work for quality and completion. Coordinates emergency and urgent work schedules.
Understand the administrative processes of good management including:
Human Resources (hiring, mentoring, and disciplinary practices; reviewing and approving time cards; filing accident reports, organizing and directing continuous and consistent training programs for reporting staff, etc.)
Procurement and Inventory (ordering and stocking of materials, managing vendor contracts)
Developing and using performance measurement tools to improve processes
Effectively use and support Facilitiesâ™ policies and standard operating procedures.
Effectively use computer technology (computerized maintenance management system, desk top applications, procurement authorization logs, etc).
Participate in developing and managing the Grounds Service Crewâ™s operating, alterations & repair budgets or capital budget, where appropriate.
Provide knowledge and compliance with applicable federal, state, and city policies pertaining to construction practices, occupational safety, public health, and the environment.
Coordinate and cooperate with other Facilities Servicesâ™ staff on multi-shop work or reviewing major renovation projects.
Effective and timely communication, whether verbal or written, with customers, vendors, and Facilities Servicesâ™ staff.
Conduct regular inspection tours of buildings, equipment and surrounding grounds for deficiencies, potential safety, health, or code problems and necessary repairs. Prepares written reports summarizing findings, and advises other building users, or others, as appropriate, of his findings, and recommendations for dealing with problems noticed in inspection. Also, actively search and develop new markets.
Respond to emergency calls at any hour of the day and work long or irregular periods when needed.
Other duties as assigned.
Performance and Execution
Partnership and Collaboration
Education, Experience, and Certifications:
High school diploma or GED required
Associateâ™s Degree in Horticulture, Landscape Certification or related field preferred
A minimum of 6 yearsâ™ experience in grounds maintenance and landscaping activities, including the use of pesticides required.
A minimum of 3 yearsâ™ supervisory experience in grounds management industry required.
Valid driverâ™s license with the ability to pass the Universityâ™s motor vehicle check required.
Valid Pesticide Applicator License--Illinois certification within first six months of employment required.
Technical Knowledge or Skills:
Knowledge and understanding of modern grounds maintenance management techniques required.
Demonstrated understanding of landscaping and horticulture required.
Knowledge and understanding of operation and maintenance of grounds care equipment required.
Strong comprehensive management skills and techniques required.
Strong planning and scheduling skills required.
Customer service orientation required.
Demonstrated oral and written communication skills with trades persons, professionals, faculty, students, staff, and administrators required.
Demonstrated ability to produce quality work at a fast pace and handle multiple tasks concurrently with excellent follow-up required.
Problem-solving and conflict resolution skills required.
Conscientious and knowledgeable of safety issues, needs, and concerns.
Ability to read and interpret documents such as blue prints, safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Working Conditions and Physical Requirements:
The requirement is mobility and agility necessary to climb stairs and ladders, capable of high-altitude work, capable of working in restricted spaces, as well as the ability to work in extreme temperatures.
Must have mechanical aptitude and manual dexterity and be physically capable of strenuous activity over extended periods of time.
List of References
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of application
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR04574
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