Collegiate Schools seeks a Communications Coordinator to support the overall objectives of the Communications Office, including assisting with internal and external communications efforts, and helping ensure adherence to brand consistency. The Communications Coordinator will have the primary responsibility for managing the school-wide email distribution system; assisting with proofreading print and digital content; serving as a project manager for various communications-related tasks (such as scheduling interviews or facilitating creative design requests); assisting with website content updates and oversight; assisting with specified emergency communications duties, and assisting the Communications staff in a support role as needed. This is a 12-month, part-time (25 hours per week), non-benefited position.
Responsibilities will include:
Managing school-wide electronic communications (pushpage) system
Proofreading school-wide correspondence
Working closely with Communications staff to ensure that projects are executed in a timely and efficient manner
Routinely reviewing website pages to ensure that all content remains timely, up-to-date and follows the School’s Style Guide; working in collaboration with designated faculty/staff members to ensure that the editorial content on the webpages they manage remains current and accurate
Working closely with the Director of Communications to ensure adherence to the School’s strategic marketing initiatives and approved messaging, branding and style guidelines, in all print and digital publications and correspondence
Assisting with communications-related invoicing/billing
Assisting with social media needs as requested
Assisting the Parents’ Association with communications-related requests
Assisting with emergency communications needs in a supportive (secondary) role as specified, including managing the pushpage system and tracking media coverage during a crisis.
Completing additional tasks as assigned by the Director of Communications
Leadership/Integrity – effectively communicates the School’s shared purpose; builds trust among colleagues; is accountable; lives up to commitments.
Team Player/Commitment to Cause – understands the big picture and handles areas of responsibility in a manner consistent with the School’s mission and values. Offers assistance within office especially during busy times.
Interpersonal Skills – relates to Collegiate community including faculty, staff, students, parents and applicants in a cooperative manner.
Productivity/Organizing/Planning – meets deadlines, demonstrates effective use of time and handles multiple assignments simultaneously.
Adaptability – able to be flexible and meet emergent needs as they arise, with professionalism and enthusiasm.
Willingness to Acknowledge Areas for Growth – understands the need for growth and is receptive to constructive feedback.
Confidentiality - Given the nature of personnel related work, maintains confidentiality at all times.
Qualities of a successful candidate will include:
Excellent knowledge of grammar
Excellent interpersonal skills and ability to work on a team to provide support across multiple departments and maintain cooperative, collaborative relationships across all departments
Exceptional written and oral communication skills, with excellent attention to detail
Excellent organizational and planning skills and the ability to meet tight deadlines
Basic knowledge of data processes and the ability to maintain accurate records and data
Ability to generate basic reports to support departmental processes
Proficient with Microsoft Excel, PowerPoint, Word and Google Sheets
Proficient with Windows and Mac operating systems (Word, Excel, PowerPoint) and Adobe Suite
Creativity, resourcefulness and a high degree of flexibility, as well as problem-solving ability
Ability to prioritize among competing goals and requests for the benefit of the School
Ability to work occasional evenings or weekends
Experience working with content management systems (electronic email, website platforms)
Basic knowledge of a variety of social media applications and experience in producing digital content and social media content
Bachelor’s degree, preferably in a communications-related field
A minimum of 3 years of administrative assistant, project management or communications assistant experience that included proofreading and/or copy editing
Knowledge of AP Style preferred
Ability to lift up to 10 pounds
Working on computer for long periods of time
Collegiate School is an independent, JK-12 college preparatory, coeducational school with over 1,600 students in Richmond, VA. The School is a community of learners committed to seeking and welcoming students, faculty and staff who represent the multicultural community and world in which we live. We believe that the education we offer in our school is greatly enhanced when many traditions, backgrounds, and perspectives are given expression in school activities. We aspire to create an inclusive environment that promotes engaged citizenship and encouragescompassionate leadership. Our concept of diversity and multiculturalism is dynamic and serves a vision at Collegiate where all members of the community find in our school a sense of belonging and a supportive place to reach their full potential.
The School is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants without regard to race, color, gender (including pregnancy), age, religion, national origin, ancestry, sexual orientation, disability, veteran or military status, marital status, genetic information, or any other status protected by applicable law. Employment decisions at the School are based on merit, qualifications and skills.
Collegiate School is an equal opportunity employer.
About Collegiate School
Collegiate School is an independent, JK-12 college preparatory, coeducational school with over 1,600 students in Richmond, VA. The school’s mission is to create a diverse and inclusive community of learners committed to a challenging and supportive educational experience that will foster the intellectual, moral, emotional, and physical development of each student.