JOB SUMMARY Working under direct CBRE supervision, provides routine day-to-day business operations support to the client Facility Support team including Safety (EHS), Work Ordre Management (IFOS) and Process Coordinator (ProCo) functions. Support to include maintaining records, scheduling meetings and updating action items and trackers and other similar duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Common Coordinator scope
Develop charts or slides to support communication of key metrics or messaging. Input to be provided by FacOps coordinators.
Review operational records such as LOTO and EDG run logs, etc for completeness.
Support site wide operational needs, such as site safety committee meetings.
Distribute FacOps messaging, such as road closures to support construction activities or messaging to support building expansion.
Support FSM in wiki page maintenance.
Schedule coordinator-related training and maintain training log for new employees.
Coordinate vendor orientation—attendance, company registration and annual renewal.
Coordinate vendor completion of EHS compliance questionnaire.
Coordinate site walks for FacOps team including taking action items.
Coordinate inspection record retention.
Coordinate statutory compliance inspection visits, including scheduling visits in advance, ensuring 3 rd party vendor attendance and maintaining tracker for issues / observations.
Attach records to CMMS work orders to document completed PMs and CMs. Vendor to deliver documents to FacOps. FacOps to review and approve documents and provide to coordinator.
Insert MIP links to update PMs.
Audit asset tags vs SERF.
Coordinate extraction of warranty work orders from IFOS to distribution to ICM—track closure metrics of warranty items.
Financial asset auditing
Assist in ordering Facebook parts as authorized.
Update MOP tracker for construction / retrofit work.
Maintain FacOps assessment action items and observations tracker.
Maintain PIAG and drills program tracker.
Maintain FIR action item tracker.
Schedule PQS training and checkouts.
Copy MIP links to MIP tracker.
Assist in procedure processing and tracking
Supporting transition of construction turnover documents, on-going upload of drawings to e-builder.
No formal supervisory responsibilities in this position.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
High school diploma or general education degree (GED) with a minimum of two years of related experience and/or training.
CERTIFICATES and/or LICENSES
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.
OTHER SKILLS and ABILITIES
Intermediate skills with Microsoft Office Suite products such as Word, Excel, Outlook, etc.
Knowledge of Financial software systems (e.g. PeopleSoft, MTA, VAS and I-Track).
SCOPE OF RESPONSIBILITY
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
Internal Number: 19014842
With broader and deeper capabilities than any other company, CBRE is the leading full-service real estate services and investment organization in the world.
CBRE Group, Inc. is the world’s largest commercial real estate services and investment firm, with 2017 revenues of $14.2 billion and more than 80,000 employees (excluding affiliate offices). CBRE has been included in the Fortune 500 since 2008, ranking #214 in 2017. It also has been voted the industry’s top brand by the Lipsey Company for 17 consecutive years, and has been named one of Fortune’s “Most Admired Companies” in the real estate sector for six years in a row. Its shares trade on the New York Stock Exchange under the symbol “CBRE.”
CBRE offers a broad range of integrated services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services.