Building Project Coordinator (Facilities Specialist) - (190000NF)
The Health Sciences and Human Services Library is currently recruiting for a Building Project Coordinator. This position is responsible for coordinating building operations (170,000 sq. ft.), small to medium projects, meeting room reservations, and event scheduling at the Health Sciences and Human Services Library, University of Maryland, Baltimore. The Building Projects Coordinator may be required to work a few evenings per month to manage special events.
The Building Projects Coordinator serves as a liaison between university facilities staff and the tenants of the building, and represents the Library during renovations and construction project meetings.
This position may be required to work non-traditional hours in order to oversee events.
The successful candidate will possess the ability to manage multiple projects, provide excellent customer service and interact and communicate effectively with a variety of internal and external stakeholders.
UMB offers a generous benefits package that includes 22 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.
Coordinates building facility maintenance, building access, overseeing housekeeping, maintenance and security staff work regarding building specific/safety issues. Identifies and resolves building related issues for all tenants.
Coordinates small to large building projects from development to completion. Monitors work of trades personnel and contractors. Reviews construction drawings and creates drawings as needed for room set-up, and other renovation needs.
Coordinates the acquisition of services, equipment, furnishings; replacement and/or repairing of furniture, carpet, signage, etc.
Develops, generates and maintains databases and reports on space utilization, patron/tenant satisfaction, room and event scheduling, and other required records. Compiles reports concerning work status, downtime, and delays.
Performs annual in-depth inventory of building furnishings, creating a template for annual use. Conducts review of capital assets inventory on a semi-annual bases, correcting inventory issues and updating records as appropriate, and removes surplus property accurately. Initiates work orders for all facility related maintenance.
Provides back-up support to the mailroom including receiving deliveries, posting mail, boxing books, and operating hydraulic and pallet jack equipment.
Performs administrative duties as needed, arranging work schedules, set-ups for special meetings and arranging logistics for incoming gallery exhibits and special events.
Perform other related duties as assigned.
Education: Bachelor's degree in a related field of study.
Experience: Two (2) years of relevant experience in building/facilities management, conference or events planning, general services, or other related field.
Other: Except for qualifications established by law, additional related, progressively responsible experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the position may be substituted for the education or experience requirement, on a year-for-year basis, with 30 college credits being equivalent to one year of experience.
Knowledge, Skills, and Abilities:
Possess knowledge of best practices in the field. Ability to perform position in compliance with all requirements, regulations, and laws. Ability to maintain high standards with the work being performed and maintain awareness with trends and influences. Ability to establish goals, structures, and processes necessary to manage and complete tasks. Skill in assuming personal responsibility for all outcomes. Skill in making effective and timely decisions. Skill in the effective use of technology. Ability to maintain productivity. Ability to prioritize ongoing and new projects and juggle multiple tasks. Ability to solve problems, develop creative alternatives, and make decisions on the spot.
Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to understand written information and is able to listen attentively to verbal and non-verbal cues that lead to a deeper understanding. Ability to work calmly and effectively in stressful situations.
Ability to work cooperatively with others and demonstrates professional, ethical, respectful, and courteous behavior when interacting with others. Ability to network and interact, as well as support effective partnerships with clients and University personnel. Ability to interact pleasantly and positively with other to meet customer expectations, and provide follow up with customers.
Hiring Range: Salary in the low-to-mid 50s.
If accommodations are needed for a disability, please contact Staffing & Career Services at 410-706-2606, Monday - Friday, 8:30am - 4:30pm EST. Maryland Relay can be accessed by dialing 711 (in-state) or 1-800-735-2258.
Equal Opportunity/Affirmative Action Employer. Minorities, women, protected veterans, and individuals with disabilities are encouraged to apply.
Job: Reg or CII Exempt Staff - E3410D
Employee Class : Exempt Regular
Full Time/Part Time: Full-Time
Shift: Day Job
Organization: Health Sciences & Human Services Library
Job Posting: May 20, 2019
Unposting Date: Ongoing
Internal Number: 123781
About University of Maryland, Baltimore
The University of Maryland, Baltimore (UMB) is the State's public health, law and human services university devoted to excellence in professional and graduate education, research, patient care, and public service. As a diverse community of outstanding faculty, staff and students, and using state-of-the-art technological support, we educate leaders in health care delivery, biomedical science, global health, social work and the law. We emphasize interdisciplinary education and research in an atmosphere that explicitly values civility, diversity, collaboration, teamwork and accountability. By conducting internationally recognized research to cure disease and to improve the health, social functioning and just treatment of the people we serve, we foster economic development in the City, State, and nation. We are committed to ensuring that the knowledge we generate provides maximum benefit to society and directly enhances our various communities.