The Administrative Assistant provides administrative support for the Biopharmaceutical Industry Fellowship Program, and is responsible for a broad scope of administrative support activities, which may include any of the following, as well as related tasks:Responsibilities: Track department expenditures; manage fellowship related reimbursements Develop and maintain Excel spreadsheets Manage databases; enter data; produce reports and charts Develop Powerpoint slides and presentations Record notes at departmental meetings Arrange and coordinate room, catering, parking requests, and other provisions for departmental meetings, events and ceremonies Supervise student workers Maintain department files and records; scan, fax and photocopy documents Generate and track purchase orders Sort and distribute mail Support strategies to improve on existing and past marketing efforts Assist in designing and creating marketing materials such as brochures and fliers by formatting content and graphics Collaborate with others to produce the program-specific blog and e-newsletter; support social media presence on multiple platforms; assist in maintaining web contentAdditional responsibilities may be assigned by the supervisor.Qualifications:Required: A minimum of a high school diploma and two years of experience in an administrative support position in a professional setting Strong interpersonal skills and customer service skills Strong organizational skills and attention to detail; ability to ensure accuracy of work Ability to be reliable, punctual and efficient in job performance Ability to understand vague and implicit instructions and to follow these instructions Ability to work in a fast-paced environment, and to prioritize tasks and meet deadlines Ability to manage confidential materials and maintain confidentiality when working on specific tasks or projects Ability to promote an environment conducive to respect and accountability at all times Ability to accept and use constructive feedback from colleagues and supervisors Ability to exercise appropriate chain of command when needing to address issues/concerns Professional appearance and demeanorDesired: A bachelor's degree or equivalent experience Evidence of success in a customer service role Prior experience in a health care or academic settingMCPHS offers a competitive salary and excellent benefits that includes a substantial contribution toward the cost of medical and dental insurance, generous time off benefits, and a significant pension plan contribution. To learn more about our total rewards, please visit MCPHS Total Rewards.ApplyTo apply, please visit www.mcphs.edu/careers. Attach a cover letter and a resume. No phone calls, please. Principals only. No relocation available. Finalist candidate(s) for this position will be subject to a pre-employment background check as a condition of employment. MCPHS University is an equal opportunity employer. Applicants who would enrich the University?s diversity are encouraged to apply.About UsMCPHS University, an innovator in health and professional education, is setting the pace in the health science fields. MCPHS has more than 7000 students across campuses in Boston?s Longwood Medical Area, downtown Worcester, MA and downtown Manchester, NH. Here, we are preparing future generations of global leaders and promoting systems to improve the health of the public. In the midst of implementing an ambitious strategic plan that will bring us to our 200th anniversary in 2023, MCPHS offers meaningful work that benefits society overall, provides competitive salaries and comprehensive benefits, and fosters a sense of connectedness and collaboration among our employees. We are a fast-moving, data-driven educational institution with a strong entrepreneurial mindset. Come join us and be a part of a diverse community that is at the forefront of advancing the healthcare landscape! To learn more about working at MCPHS University, please visit Careers at MCPHS.
Internal Number: 7565
The five educational institutions that make up Colleges of the Fenway view diversity as a key component in the growth of our students' educational experience as well as our ongoing journey as professionals charged with maintaining the world class status of our institutions. By drawing from a wide cultural palette, we ensure that we have access to the full range of talent available. Through our respect for the vast array of backgrounds we create an environment that will help that talent grow. It is within an environment of respect that we are able to build and work toward our goals. Our goal is to create an atmosphere that values mutual respect. All Colleges of the Fenway members have policies and practices designed to safeguard our healthy environment as well as provide the support and access needed to do so. The Colleges of the Fenway are located in the heart of Boston?s academic, scientific and cultural communities and is within walking distance from landmarks such as the Museum of Fine Arts, Fenway Park, Symphony Hall and world renowned medical institutions. Jobs at Emmanuel College: http://emmanuel.edu/About_Emmanuel/Employment.htmlJobs at Massachusetts College of Art and Desig...n: http://www.massart.edu/About_MassArt/Careers.htmlJobs at Massachusetts College of Pharmacy and Health Sciences: http://www.mcphs.edu/about-mcphs/careers-at-mcphsJobs at Simmons College: http://simmons.edu/overview/about/jobs/Jobs at Wentworth Institute of Technology: https://jobs.wit.edu/