Department:Campus Planning & Facilities Management Appointment Type and Duration:Regular, Ongoing Salary:$63,594 - $71,225 per year Compensation Band:OS-OA08-Fiscal Year 2018-2019 FTE:1.0
Application Review Begins July 9, 2019; position open until filled
Special Instructions to Applicants To be considered for this position, applicants must submit a complete application. Complete applications must include an online application, a cover letter, resume and answers to the following two supplemental questions:
1. Please explain why you are uniquely suited to be our next Custodial Manager and how you meet the minimum and preferred qualifications for this position. 2. Please detail the specific experience you have leading a multi-shift custodial operation in an industrial or academic setting.
If you have any questions and if you would like a copy of the full list of job duties, please email firstname.lastname@example.org.
Department Summary Campus Planning and Facilities Management (CPFM) is a vibrant department, which comprises five units, and approximately 270 employees: Facilities Services, Utilities & Energy, Campus Planning, Office of Sustainability, and Design & Construction. The units of CPFM strive to provide excellent customer service to the University of Oregon campus and operate with the highest professional standards, communicating and collaborating with customers to support the stewardship of the campus.
Facilities Services (FS) is responsible for the management of human, financial and material resources, the development and implementation of programs, policies and procedures related to the operation, maintenance, repair and minor renovation of university buildings, grounds and infrastructure systems. These services provide the University of Oregon community with a safe, efficient, reliable, functional and aesthetically pleasing learning environment in support of the University’s mission and vision.
Custodial Services maintains a safe, sanitary, and aesthetically pleasing environment in order to enhance the learning experience.
Position Summary The Custodial Services Manager has overall authority over the campus academic building custodial services program. This position will be responsible for program management, personnel management, resource allocation, and technical support. Duties will include preparing and managing budgets from estimate to completion, making adjustments as necessary. In addition, this position oversees window/blind cleaning services, pest control, and commencement setups and supplies. Additionally, this position will collaborate with other Facility Services staff on classroom and restroom repairs and renovations. These services are carried out 24 hours per day, 7 days per week.
This position serves as the point-of-contact for providing advice, direction, and information including making decisions and implementing action plans for supervisors within the unit. Interactions/contacts occur daily with the campus community in the course of performing work and responding to emergencies. This includes working with vendors and contractors in order to ensure work completion and compliance.
This position supervises 3 supervisors, one office specialist, and over 90 subordinate classified coordinator, lead, trade, and custodial workers. This position works as a member of a team while frequently performing tasks independently. Decisions may be made about the best method and materials necessary to perform a particular task. They may also include setting priorities, assessing customer needs and responding to those needs.
This position reports to the Associate Director of Environmental Services and is an integral part of the Facilities Services management team. Work is reviewed directly by the Associate Director of Environmental Services to ensure it is performed efficiently, safely, and meets both expectations and applicable requirements. A performance appraisal is conducted annually.
Special Requirement: This position will require a valid driver’s license and the ability to obtain UO Driver’s Certification.
Essential Personnel: This unit may provide essential services during times of emergencies and inclement weather. This position may be required to fulfill essential services and functions during these times.
Minimum Requirements • One year of custodial management. • Three years’ experience as a supervisor or lead over a team of at least 5 people. • One year of experience creating and managing a budget. • One year of experience managing a multi-shift operation.
Professional Competencies • Analytical and problem solving – gathering and synthesizing complex or diverse information and identifying and resolving issues in a timely manner. This includes using industry standards to improve and refine custodial practices. • Written and oral communication – writing and speaking clearly and persuasively in various situations including via email and group presentations and conducting productive meetings. • Delegation – delegating work assignments, giving authority to work independently, setting expectations, monitoring delegated activities and providing accountability. • Leadership – inspiring and motivating others to perform well and accepting feedback from others. • Management skills – including staff in planning, decision-making, facilitating and process improvement; making self available to staff; providing regular performance feedback; and developing subordinates’ skills and encouraging growth. • Customer service and quality management – providing and expecting exceptional customer service; looking for ways to improve and promote quality and demonstrates accuracy and thoroughness. • Respectful workplace – creating and maintaining a culture of respect and inclusion in which employees are valued, communication is polite and courteous, conflict is addressed appropriately, and inappropriate behavior is addressed swiftly. • Judgment – displaying willingness to make decisions, exhibiting sound and accurate judgment, and making timely decisions. • Planning/organizing – prioritizing and planning work activities, using time efficiently and developing realistic action plans. • Safety and security – observing safety and security procedures, using equipment and materials properly and expecting employees to do the same. This includes coordinating with EH&S staff to have the custodial staff received all applicable safety trainings.
Preferred Qualifications • Bachelor degree. • Experience in custodial maintenance management at a college, university, or multi-facility complex. • Experience managing work through subordinate supervisors. • Supervisory experience in a unionized setting. • Experience working with industry standards for custodial staffing and labor. • Experience working with a computerized maintenance management system. • Experience using computer programs such as Word, Excel, Access, and PowerPoint. • Experience working with LEED/EBOM and Green Cleaning.
All offers of employment are contingent upon successful completion of a background inquiry.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at email@example.com or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.
The University of Oregon, founded in 1876, is the stat'?s flagship institution. Located in Eugene, an energetic college town, the university offers academic excellence and hands-on learning opportunities in a welcoming atmosphere. Towering trees shade the 295-acre campus, where students, faculty members, and employees from a wide variety of backgrounds share a commitment to preserving the environment and pursuing innovation in more than 260 academic programs that range from Eugene to Portland and from the coast to the mountains. For more information visit http://www.uoregon.edu/about