In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases.
Job Posting Title:
Director of Events
Job Details and Requirement:
In the context of the College’s overall plan, the Director of Events will provide strategic vision and operational leadership for the development and implementation of a comprehensive event program to advance the mission of Claremont McKenna College and to enhance internal and external relationships with the College. The Director will be responsible for executing engagement and donor-centric events, as well as those requested by the President, Board of Trustees, Faculty, and Third Parties. As an integral member of the College’s advancement and engagement team, the Director will report to the Assistant Vice President for Alumni and Parent Engagement and the Assistant Vice President for Advancement Operations and Donor Engagement. The Director will work collaboratively and cross-departmentally to make sure the goals of departments and College are achieved.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES:
Develop and manage a comprehensive strategic plan for internal and external events at the College, which includes implementing organizational best practices, serving as the quality control manager, and ensuring quality representation of the College.
Develop and implement a comprehensive event policy program for the College, including specifications for Office of Events work.
Responsible for planning, implementing, and marketing Claremont McKenna College’s signature on-campus events as well as important off-campus events and regional programming. These include, but are not limited to, Alumni Weekend, Board of Trustees meetings, Chapter Events, Commencement, Convocation, Euromeet, Family Weekend, ImpactCMC Volunteer Weekend, Orientation, Res Publica Programming, Campaign and 75th Anniversary planning, and Reunion Weekend.
Interact collaboratively with departments to provide leadership and professional expertise for events and to serve as an event resource for CMC faculty, staff, and students.
Work closely and interact collaboratively with members of the Advancement Office to develop donor-centric events, strong on-and-off campus engagement events, and create goals for events.
Support regional task-forces, Leadership Groups, and Chapters with event support and goal setting.
Collaborate with the Dean of the Faculty’s office for on-campus events and faculty conferences.
Develop and maintain ROI metrics for Advancement Events.
Partner with the Office of Facilities and Campus Services, the Marian Miner Cook Athenaeum, Roberts Pavilion, Bon Appetit, and other key departments to monitor and manage scheduling of campus resources and to develop event guidelines to reflect the high standards of the College.
Implement and manage a campus calendar system, including setting protocols for use, training and oversight of campus schedulers, and distribution of event information to appropriate audiences.
Work closely with the President’s Office to appropriately support events that include participation by the President.
Supervise staff members in the Office of Events.
The successful candidate will also be able to perform the following essential functions:
Take and follow directions.
Work cooperatively with others.
Receive and respond appropriately to constructive criticism.
Display a positive attitude.
Balance multiple tasks and priorities
Performs other essential duties and tasks specific to the position.
EDUCATION: Bachelor’s degree or equivalent combination of education and experience is required; preference will be given to those with a degree from, and/or experience at, a selective liberal arts college. Candidates with post-graduate degrees will be considered favorably.
EXPERIENCE: Five to seven years of experience in an educational setting. Additional preference will be given to candidates with experience working with Blackbaud’s Raiser’s Edge & NetCommunity or other report writing products.
LICENSES: A valid driver’s license or equivalent means of reliable transportation to off-site meetings and events is required.
REQUIRED KNOWLEDGE, SKILLS, and ABILITIES: Individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of knowledge skills and abilities.
Must have demonstrated an ability to take multiple projects from inception to delivery in short order.
The successful candidate should have a well-refined customer-centered orientation.
Must be able to establish and maintain effective working relationships with faculty, staff, colleagues, donors, and students.
The Director should have experience managing a budget.
Must be able to work a flexible schedule, including some evening and weekend events.
Must be able to learn and adapt to new technology solutions quickly and effectively.
Excellent skills in Microsoft Office suite products.
Experience working with Blackbaud’s Raiser’s Edge & NetCommunity or other report writing products.
HOURS: The regular hours for this full time position are 8:00AM to 5:00 PM, Monday – Friday. Holiday, weekend and evening work hours will be required. Travel will be required. Regular hours may vary due to needs of the College or department.
CLASSIFICATION AND STATUS: This is a full time, 12 month, benefits-eligible, exempt position.
PHYSICAL REQUIREMENTS: Heavy (up to 50 lbs.)
SUPERVISORY RESPONSIBILITY: This position will supervise administrative staff.
GROOMING AND APPEARANCE: The Claremont Colleges seek to maintain a neat and professional image at all times.
BACKGROUND CHECK: The successful candidate will be required to undergo a full consumer background check. Certain positions will require the successful completion of a post-offer physical agility test. Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with requirements cited in this job description.
ADA/OSHA: This job description defines the essential or fundamental job duties of this position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).
DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, the College will review this job description and make changes of business necessity.
AT-WILL EMPLOYMENT: Employment with the College is “at-will” meaning that the terms of employment may be changed with or without notice, with or without cause, including, but not limited to termination, demotion, promotion, transfer, compensation, benefits, duties, and location of work. There is no agreement express or implied between the College and you for continuing or long-term employment. While the College has every hope that employment relationships will be mutually beneficial and rewarding, employees and the College retain the right to terminate the employment relationship at will, at any time, with or without cause. The President is the only person who can modify or alter the at-will employment relationship.
Claremont McKenna College hires and promotes individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, military and veteran status, or any other characteristic protected by state or federal law. Inquiries may be directed to the Director for Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, (909) 621-8490. All applicants must complete and submit an online application to be considered for an open position.
Employment is contingent upon new employee providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States, applicant's acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College's automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Office of Human Resources if qualified for any open position. Please do not contact departments directly.
In compliance with applicable laws ensuring equal opportunities to qualified individuals with a disability, CMC will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual (applicant or employee) with a disability if the disability affects the performance of essential job functions, unless the accommodation results in an undue hardship for the College. Employment decisions are based on the merit and not an individual’s disability.
An applicant or employee who requires an accommodation should contact the immediate supervisor and the Human Resources Office. If multiple accommodations are identified that do not pose an undue hardship for the College, the selection of an accommodation will be at CMC’s discretion. To request disability accommodation for any part of the application or hiring process, please contact Human Resources at (909) 621-8490 or firstname.lastname@example.org for assistance.
The Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and Claremont University Consortium, which provides shared institutional support services, is reminiscent of the Oxford-Cambridge model. The undergraduate colleges include Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College, and Pitzer College. The two graduate institutions include Claremont Graduate University and Keck Graduate Institute.