The Document Control Coordinator, ("DCC") shall support CBRE's client with the implementation of the "Standards and Procedures" for all building documentation for construction of large enterprise data center infrastructure construction projects as directed by CBRE's confidential technology client.
Specifically, the DCC will be involved with:
Experience using and/or creating custom formulas/functions in excel or gSheets.
Support Site Document Control Leads with various tasks related to documentation reviews.
Support internal teams and vendors with documentation request.
Manage documentation closeout meetings with vendors, client project managers and other project subject matter experts ("SMEs").
Turnover documentation analysis and preparation for upload into client's EDMS System.
Auditing document meta-data for completeness, and performing metadata updates when needed before upload.
Project setup tasks including setting up project folders & procedures for use during construction with our vendors.
Formally review 'construction turnover documentation' and routing it to the appropriate entities entitled to perform technical review.
Other duties as assigned
No formal supervisory responsibilities in this position.
Manages 3rd party project delivery resources/team (typically smaller team). Responsible for tracking performance and motivating team members.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
Bachelor's degree (BA/BS/BEng/BArch) from College or University and/or equivalent related experience. Prior Project Management experience is preferred. 1-3 years of relevant work experience preferred.
Associate or Bachelor's Degree or equivalent work experience
Experience creating scripts for Google G Suite products is a plus (Java Script Language is acceptable)
Strong familiarity of Microsoft Office Suite & Google Docs / Google Sheets
Excellent in using spreadsheet tools to manage large amounts of data
Strong understanding of construction documents and technical engineering documents is a plus
Working familiarity of AutoCAD, REVIT or other construction CAD systems such as BIM 360 is a plus
Familiarity with Electronic Document Management systems is a plus
Electrical and/or Mechanical construction document control experience is a strong plu
CERTIFICATES and/or LICENSES
PMP (US and/or Canada) and LEED AP preferred.
Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.
Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and/or commissions. Conducts basic financial analysis.
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires intermediate analytical and quantitative skills.
OTHER SKILLS and/or ABILITIES
Intermediate skills with Microsoft Office Suite. Ability to read and understand architectural drawings. Working knowledge in MS Project is helpful. Knowledge of leases, contracts, and construction practices preferred.
SCOPE OF RESPONSIBILITY
Decisions made with general understanding of procedures and company policies to achieve set results
and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
Division Profile: With access to top-tier market intelligence, planning, local site selection and asset strategies, our Global Workplace Services offering includes Enterprise Facilities Management (EFM), Project Management (PJM), Advisory & Transaction Services (A&T), and Management Consulting. With over 3,300 specialists and 225+ LEED certified professionals, CBRE maintains the largest network of professional commercial real estate project managers worldwide. Our unmatched geographical coverage, combined with our optimized service delivery process, enables us to plan and execute a full suite of customized project management services for both users of and investors in commercial real estate. Service offerings include tenant improvements, office move coordination and management, branding, and environmental compliance and sustainability.
Internal Number: 19023345
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