This is an extremely high visibility position, working in the Undergraduate Student Services Center in the College of Engineering and Applied Sciences. The position also requires a high degree of accountability and responsibility to advise our engineering and technology student populations. Daily work involves handling information that is often sensitive and confidential in nature: therefore; discretion is of critical importance. The individual will be expected to exercise sound judgment as it relates to dealing with students, faculty, staff, administrative personnel, parents and representatives of outside organizations. This person must be a resourceful and disciplined individual, dedicated to the mission, goals, and objectives of higher education as represented by UC, CEAS and the Center.
The advisors performance will be assessed by the Director of Advising by means of observation of advising, student feedback, staff, faculty, and members of the University community.
Under general supervision from a designated administrator, the advisor will advise current and prospective students on how to meet their educational and career goals. This will be done through the best advising practices in the field.
Evaluate and know processes and procedures for admissions and graduation records, assess and approve advanced standings, substitute courses and the use of courses to meet graduation requirements
Recommend actions related to probation, suspension and dismissal of students. Assist marginal students in determining appropriate course loads and paths towards success. Support and direct at risk students via contracts and frequent advising appointments for probation and alert situations
Attend all advising, program, college, and university related meetings, professional development, and functions
Assigned related work; ensure proper workflow of the unit; act as lead program liaison and college representative. Advisors attend faculty meetings and stand as liaisons between the Center and the undergraduate programs we serve
Manage Blackboard sites for all undergraduate CEAS programs communities as well as regularly scheduled student communications
Document academic progress for registrar’s office for all CEAS athletes twice a semester for NCAA eligibility purposes
Veteran’s Certification for all CEAS undergraduate students utilizing VA benefits
Study abroad certification for all participating CEAS undergraduate students
Graduation certification for all assigned undergraduate CEAS students as well as communicating any academic issues precluding any degree certification
Triage and respond to all phone calls and emails in a 48 hour business day turnaround
Help organize and coordinate all assigned CEAS undergraduate Learning Community course configurations
Track enrollment for undergraduate CEAS courses offered to determine need for more seats and sections
Advise the CEAS Honors undergrad population as well as coordinate efforts within CEAS and with UC’s Honors department
Guide students through course selection and registration as well as assisting in any course substitutions and petitions
Provide information regarding program/course criteria
Monitor academic progress through program every semester
Provide co-op information, approvals, and processes
Provide referrals for academic support services for students
Working with the International Student Services office in regards to processing of records and granting advanced standing to our international student population. Assist in pre-registration for our new international students.
Academic and extracurricular and career opportunities for students in addition to their degrees
Provide and communicate commencement information as well as periodically volunteer to assist with the event in regards to check-in, lining up and grooming, and working with student/faculty marshals
Provide information on Add/Drop procedures, consequences, and deadlines
Enforce and provide class permissions/class drop Permissions
Track and provide information on course pre-requisite information
Provide and advise on Grade Replacement information
Provide scholarship information and opportunities
Inform on and abide by FERPA regulations
Application of AP, CCP, or transfer advanced standing towards degree
Degree Audit demonstration and usage by the advisor in regards to correct curriculum and maintaining exceptions
Inform upon calendar important dates and deadlines
Be a sounding board for students in medical, mental, and emotional distress and be knowledgeable of resources and referrals for these students
Utilize a student-centered lens and approach in decision-making and a high level of service orientation with all constituencies
Actively participate as a constructive, outcomes-oriented member of the team.
Prioritize projects and manage time as aligned with the critical priorities of the job.
Communicate effectively and professionally with respectful, inclusive, and supportive interactions
Seek feedback and respond appropriately to supervisory coaching and staff expectations.
Manage conflict appropriately. Contribute positively to healthy team dynamics with peers and colleagues.
International travel (currently to China) will be expected several times per year
Interface with international colleagues for transfer and application of academic records.
Perform related duties based on departmental and/or college needs.
Minimum Qualifications: Bachelor's degree and two years experience; -OR- Associate's degree and three (3) years experience; -OR- five (5) years experience. Professional experience must be directly related to college students or a related field in higher education. Excellent verbal and written communication skills to advise the diverse and varied student population.
We are looking for someone with knowledge in the field of advising and how best to reach out, retain, advise, and graduate students in their academic programs. Student centered, high level of work ethic, team player, timely, great interpersonal communication skills, extremely detail oriented, able to retain a high volume of college, programmatic, and university related information, and able to critically think through situations. Employee must be able to multitask and work independently.
The University of Cincinnati, as a multi-national and culturally diverse university, is committed to providing an inclusive, equitable and diverse place of learning and employment. As part of a complete job application you will be asked to include a Contribution to Diversity and Inclusion statement.
As a UC employee, and an employee of an Ohio public institution, if hired you will not contribute to the federal Social Security system, other than contributions to Medicare. Instead, UC employees have the option to contribute to a state retirement plan (OPERS, STRS) or an alternative retirement plan (ARP).
The University of Cincinnati is an Affirmative Action / Equal Opportunity Employer / M / F / Veteran / Disabled.
SF:OMJ SF:RM SF:INS SF:INS
Internal Number: 38304-en_US
About University of Cincinnati
HISTORY IN BRIEF - The University of Cincinnati is a public urban serving research institution that was founded in 1819 and today is one of the country’s largest universities offering more than 350 academic programs to more than 44,000 students. UC has many top ranked programs in areas such as Music and Arts, Medical and Human-Services, Criminal Justice and more. Located in an urban setting, UC is close to the heart of Cincinnati and allows easy access for students to enjoy all that the city offers. UC is also the alma mater of many notables such as President William Howard Taft; Albert Sabin, developer of the oral polio vaccine; Astronaut Neil Armstrong and Mary Weinberg, 2008 Olympic gold medalist. UC is classified as a Research University (Very High Research Activity) by the Carnegie Commission and is ranked as one of America’s top 35 public research universities by the National Science Foundation. UC jumped 17 spots in the U.S. News & World Report rankings in the past two years alone. In addition to being named a “green university” by Princeton Review, UC has been named one of the world’s most beautiful campuses by Forbes and Delta Sky magazines. Learn more at www.uc.edu.MISSIO...N STATEMENT - The University of Cincinnati serves the people of Ohio, the nation, and the world as a premier, public, urban research university dedicated to undergraduate, graduate, and professional education, experience-based learning, and research. We are committed to excellence and diversity in our students, faculty, staff, and all of our activities. We provide an inclusive environment where innovation and freedom of intellectual inquiry flourish. Through scholarship, service, partnerships, and leadership, we create opportunity, develop educated and engaged citizens, enhance the economy and enrich our University, city, state and global community.