Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
The Director of Regional & Special Events reports to the Senior Director of Special Events in Alumni & Development Programs and works closely with the Associate Vice Chancellor of Regional Development Programs in the Office Major Gifts and Capital Projects.� This position has significant managerial responsibilities.� This is a key position that will require contact with the executive vice chancellor for Alumni & Development Programs, the chancellor, and other senior university officials.� Additionally, the director will work closely with high level volunteers and donors.
PRIMARY DUTIES AND RESPONSIBILITIES:
Supervise the Regional & Special Events’ associate director, assistant directors, and administrative assistant.� Manage the department’s daily responsibilities and the planning of up to 100 events annually.� Effectively apply appropriate use of judgment (especially with issues of donor involvement), event management, communications, budgetary control, calendar planning, and managerial policies.� Direct the office’s program of special donor relations: personal remembrances, gifts, birthday and holiday cards, awards, and commemorative and customized gifts.� Direct the office’s program of event communication such as printed invitations, programs, digital invitations, etc.
VIP event planning for: special out-of-town chancellor, provost, and dean functions; Regional Cabinet annual operational meetings and annual dinners; regional salon receptions; regional special events; campaign kickoff events in St. Louis and across the country; and chancellor or donor cultivation events and other special events in St. Louis.� Work with the Corporate Relations team to plan and execute high-level events involving major corporate donors.
Work in partnership with the Capital Projects staff and appropriate Alumni & Development Programs staff on event and program logistics for major groundbreakings, building dedications, and other special events surrounding building construction and renovations.
Work in partnership with the executive travel staff on the program for chancellor and executive travel.
Work with high-level volunteers on the selection committee to administer the Jane and Whitney Harris St. Louis Community Service Award.� The Harris Award annually recognizes couples that are dedicated to improving the St. Louis community.� This program requires collaboration with the chancellor’s office.
Work in partnership with the associate director on event and program logistics for the Beyond Brookings program.
Travel and on site event management will be a component of the position.
Other duties as assigned.
Bachelor’s degree required, as well as a minimum of 5 years of experience in special events, preferably in higher education.
Other relevant skills:
Experience managing or developing highest level of VIP donor contact and communication
Experience managing events and activities working closely with high level volunteers and donors
Ability to accurately apply professionalism and judgment skills in all situations, especially related to management, donor issues and budgets.
Outstanding verbal, written, and interpersonal communication skills.
Extraordinary attention to detail.
Extraordinary ability to deal with multiple, competing priorities with minimal supervision.
Experience with computer technologies and sophisticated software applications.
Master’s degree preferred.�
Supervisory and significant management experience in donor relations, major gifts, event management, and project administration preferred.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Department of Alumni and Development Programs. This position is for the Danforth Campus.
Applicant Special Instructions:
Ability and flexibility to work outside of the normal workday/office hours including evenings and weekends.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.