POSITION SUMMARY:

The Department Secretary assists the Chair in many facets of running the Department.

RESPONSIBILITIES:

• Handle daily contacts with students visiting Math Department and assist with contacting instructors.
• Meet with students who struggle with math to assign one-on-one tutors.
• Serve as liaison between the Department and other departments and administration.
• Answer emails and phone calls to the main office, and monitor departmental corporate email accounts.
• Distribute daily mail and handle interoffice communication.
• Assist with hiring, payroll paperwork processing, scheduling, and assigning of graders and tutors.
• Handle payroll paperwork for adjunct hiring and their semester renewals.
• Organize and streamline important departmental information.
• Print and post department announcements as well as faculty teaching schedules and office hours.
• Assist Chair in overseeing and managing departmental expenditures.
• Monitor and handle orders of teaching and office supplies. Handle departmental orders and payments and prepare Department check requests.
• Make room reservations for departmental meetings. Help in managing teatime and other departmental social events and schedule Math Help Room.
• Assist students with paperwork for major and minor declarations. Process registration changes, course overrides, substitution, waivers, and schedule changes in Banner.
• Collect travel requests, assists Chair in travel reporting, and handle faculty reimbursement requests.
• Work with Bookstore and with the faculty on timely textbook orders.
• Order desk copies and contact textbook representatives.
• Assist Chair is STAR reporting, course scheduling, proofreading and editing schedules.
• Collect and maintain copies of course syllabi. Collect and submit final exams to dean’s offices.
• Assist Chair in coordinating construction/remodeling projects (as they arise)
• Monitor students taking makeup exams and occasionally proctor in-class exams
• Perform other secretarial tasks may arise and be assigned to a person in this position.