The Department Secretary assists the Chair in many facets of running the Department.
Handle daily contacts with students visiting Math Department and assist with contacting instructors.
Meet with students who struggle with math to assign one-on-one tutors.
Serve as liaison between the Department and other departments and administration.
Answer emails and phone calls to the main office, and monitor departmental corporate email accounts.
Distribute daily mail and handle interoffice communication.
Assist with hiring, payroll paperwork processing, scheduling, and assigning of graders and tutors.
Handle payroll paperwork for adjunct hiring and their semester renewals.
Organize and streamline important departmental information.
Print and post department announcements as well as faculty teaching schedules and office hours.
Assist Chair in overseeing and managing departmental expenditures.
Monitor and handle orders of teaching and office supplies. Handle departmental orders and payments and prepare Department check requests.
Make room reservations for departmental meetings. Help in managing teatime and other departmental social events and schedule Math Help Room.
Assist students with paperwork for major and minor declarations. Process registration changes, course overrides, substitution, waivers, and schedule changes in Banner.
Collect travel requests, assists Chair in travel reporting, and handle faculty reimbursement requests.
Work with Bookstore and with the faculty on timely textbook orders.
Order desk copies and contact textbook representatives.
Assist Chair is STAR reporting, course scheduling, proofreading and editing schedules.
Collect and maintain copies of course syllabi. Collect and submit final exams to dean’s offices.
Assist Chair in coordinating construction/remodeling projects (as they arise)
Monitor students taking makeup exams and occasionally proctor in-class exams
Perform other secretarial tasks may arise and be assigned to a person in this position.
High School Diploma or equivalent required; some college preferred.
Working knowledge of Microsoft Office and ability to learn other computer applications quickly
Must be well-organized and highly motivated with strong interpersonal and communication skills, excellent diplomacy and discretion in handling confidential and/or sensitive material.
Must be able to work well with others in a collaborative atmosphere and with a positive attitude to assist with additional clerical tasks as needed.
Mandatory Competency Testing
Demonstrated Writing Ability
Internal Number: C00300
About Fordham University
Fordham Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its 9 colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United kingdom.