Appalachian State University is an Affirmative Action/Equal Opportunity Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring or the terms and conditions of employment, on the basis of race, color, national origin, religion, sex, gender identity and expression, political affiliation, age, disability, veteran status, genetic information or sexual orientation.
Background Check Statement:
Any offer of employment to a successful candidate will be conditioned upon the University's receipt of a satisfactory criminal background report.
Eligibility for Employment:
Proper documentation of identity and eligibility for employment will be required before the hiring process can be completed.
Essential Duties and Responsibilities:
Core Responsibilities Ensure code and contract compliance via onsite inspections of capital projects. Investigate conditions which have resulted in inadequate output, inspection results or design errors/omissions, and those issues discovered or reported. Review and evaluate activity reports to determine compliance with applicable inspection schedules, plans, specifications, standards and codes. Review and evaluate designs, work in place and submittals to ensure full compliance.
Project Schedule Management Develop, log, maintain and monitor an overall Project Construction Timetable for each managed project. This Project Construction Timetable shall show the Notice to Proceed, Substantial Completion, Final Inspection and Acceptance Dates for each Contractor managed project consistent with each project's construction schedule issued with the bidding documents and each project's construction schedule provided by the respective contractor. The Construction Monitor will continuously update each project's construction schedule as required to show current conditions and revisions.
Document Management Utilizing ASU PD&C USTOR file server to log, route, coordinate and monitor with consultant/FPCO/contractor: 1)Submittals 2)Substitution requests 3)Requests for information 4)Change orders/cost proposals 5)Payment requests
Pay Application Review Review the General Contractor's monthly Pay Request upon receipt and make a recommendation to the PD&C Project Manager.
Pre-Construction Assist the ASU PD&C Project Manager in conducting a Pre-Construction Conference to review the project's reporting procedures, scheduling of work, and other requirements for the performance of the work required for the project; Conduct a pre-work and post-work inspection and documentation of the condition of the construction zone and surrounding areas including utilities and services. Document and report deficiencies in writing.
On-Site Management and Construction Phase On-site management at the project site as the representative of the university, and in consultation with the ASU PD&C Project Manager shall establish and implement coordination and communication procedures among the ASU PD&C Project Manager, Design Consultant, and the General Contractor; Serve as point of contact to receive and respond to inquiries; expedite work during all phases of construction; coordinate flow of information between parties; observe and oversee the work performed by contractors; document and record all observations and actions taken; and report to the ASU PD&C Project Manager on matters requiring authorization or critical issues requiring direction from the Project Manager. Identify and report on deviations from the approved shop drawing & submittal requirements as required by the contract documents in writing. Coordinate the work of the General Contractor and University personnel, including but not limited to the temporary relocation of University staff and property, utility outages and required inspections by building officials. Review the General Contractor's work for compliance with the plans, specifications, approved shop drawings and submittals. Identify and report deficiencies or discrepancies to the University immediately in writing and include recommended actions for remediation. Conduct independent verification that upon delivery to the jobsite construction materials are as specified and are properly handled and stored. Identify and report deficiencies or discrepancies to the University immediately in writing. Participate in and document required preinstallation meetings and post installation inspections are conducted and in accordance with the project requirements. Monitor the installation of critical systems (Structural, Roofing, Waterproofing, Health Safety, etc.) on a daily basis to ensure compliance with project requirements. Monitor and report on safety issues as they relate to the interactions between the contractor and the University operations. Monitor the General Contractor's onsite availability of plans, specifications, shop drawings and submittals and report status in writing. Monitor the General Contractor's compliance with the daily as-built updates and documentation and report status in writing. Monitor and confirm General Contractor's compliance with individual workman's special qualifications, experience and credentials as identified in the contract documents in writing. Monitor, identify, document and report on damage to University property, existing finishes and landscaping immediately in writing.
Contract Administration Monitoring the general contractor's compliance with federal and State of North Carolina laws and regulatory requirements. In consultation with ASU PD&C Project Manager and Designer, the Construction Monitor will establish and implement procedures for reviewing and processing requests for clarification and interpretations of the Contract Documents; shop drawings, samples and other submittals; contract schedule adjustments; written proposals for substitutions; and the maintenance logs. Review and assist with the processing of change order proposals and payment applications. Use the ASU PD&C USTOR Cloud Server as the Construction Document Management tool.
Review Requests for Information, Shop Drawings, Samples and Other Submittals Examine the General Contractor's requests for information, shop drawings, samples, and other submittals, and the Design Consultant's response or other action concerning them, to determine the anticipated effect on compliance with the project requirements, the project and Construction Budget and the Construction Schedule. Forward to the Design Consultant for review, approval or rejection, as appropriate, the request for clarification or interpretation, shop drawings, sample, or other submittals, along with the University's comments.
Project Site Meetings Conduct meetings at the project site with the General Contractor and subcontractor, as determined by the ASU PD&C Project Manager. Conduct coordination meetings with the General Contractor and the Design Consultant as required, or at the request of the ASU PD&C Project Manager. Prepare and distribute minutes to all attendees, ASU PD&C Project Manager, and Design Consultant.
Coordination of Other Independent Consultants Participate in/monitor technical inspections and testing provided by others. Receive a copy of all inspection and testing reports and shall provide a copy of such reports to the ASU P&DC Project Manager.
Special Inspections Responsible for monitoring and reporting special inspections as required by Watauga County Building Department and the State Construction Office (SCO) for this project.
Minor Variations in the Work In consultation with ASU PD&C Project Manager, the Construction Monitor may authorize minor variations in the Work from the requirements of the Contract Documents that do not involve an adjustment in the Contract price or time and which are consistent with the overall intent of the Contract Documents. Upon approval from ASU PD&C Project Manager, provide to the Design Consultant copies of such authorizations.
Change Orders Assist the ASU PD&C Project Manager with the change order process to include preparing a written cost analysis, recommendation for approval, and field order requests, in coordination with the project's fiscal officer. All proposed University-initiated changes shall first be described in a written request by the General Contractor, accompanied by drawings and specifications prepared by the Design Consultant. In response to the request for a proposal, the General Contractor shall submit to the Construction Monitor for evaluation detailed information concerning the price and time adjustments, if any, as may be necessary to perform the proposed change order work. Review the General Contractor's proposal, and discuss the proposed change order with the General Contractor, and determine the basis for the price and time proposed to perform the change order work. Make recommendations to the University regarding all proposed change orders. At ASU PD&C Project Manager's direction, prepare appropriate written cost analysis documentation and forward the original change order proposal documentation to the ASU PD&C Project Manager for processing. Provide the ASU PD&C Project Manager with the required documentation for a field order when appropriate.
Disputes Between General Contractor and the University Submit to the ASU PD&C Project Manager in writing within a reasonable time, recommendations concerning disputes between the General Contractor and the University relating to acceptability of Work, or the interpretation of the requirements of the Contract Documents pertaining to the furnishing and performing of the Work. Alert the ASU PD&C Project Manager of potential problems or delays, and provide recommendations on corrective action required and assist with problem resolution.
Commissioning Participate in the commissioning processes for building systems as required in the project documentation.
Operation and Maintenance Materials Coordinate with the General Contractor to develop a comprehensive file of operation and maintenance manuals, warranties and guarantees for materials and equipment installed in the Project.
Substantial Completion Determine when the Project and the General Contractor's work is substantially complete. In consultation with the Design Consultant and ASU PD&C Project Manager, prepare a list of incomplete work or work which does not conform to the requirements of the Contract Documents prior to recommending the issuance of a certificate of substantial completion. This list shall be attached to the certificate of substantial completion.
Final Completion In consultation with the Design Consultant and ASU PD&C Project Manager, determine when the Project and the General Contractor's work is finally completed, shall recommend issuance of a certificate of final completion and shall provide to the University a written recommendation regarding payment to the General Contractor.
Time Management: Contractor's Construction Schedule Review the general Contractor's CPM Construction Schedule and shall verify that the schedule is prepared in accordance with the requirements of the Contract Documents and that it establishes completion dates that comply with the requirements of the University's schedule.
Time Management: Project Construction Timetable Develop, log, maintain and monitor an overall Project Construction Timetable for the Project. The Project Construction Timetable shall show the Notice to Proceed, Substantial Completion, Final Inspection and Acceptance Dates for the Project. Continuously update the project construction schedule as required to show current conditions and revisions. This may require the General Contractor to prepare and submit a recovery schedule.
Time Management: Construction Schedule Report On a monthly basis, review the progress of construction of the General Contractor; shall evaluate the percent complete of each construction activity as indicated in the General Contractor's Construction Schedule and shall review such percentages with the General Contractor. This review shall serve as the basis for progress payments to the General Contractor. Advise and make recommendations concerning the alternative courses of action that the University may take in its efforts to achieve Contract compliance by the General Contractor. Report in writing on deviations from the approved construction schedule including intermediate deadlines. Monitor the remediation of substandard work to identify potential delays to the completion schedule.
Time Management: Effect of Change Orders on the Schedule Determine and advise the ASU PD&C Project Manager as to the effect any proposed change order shall have on the University's schedule. Verify that activities and adjustments of time, if any, required by approved change orders have been incorporated into the General Contractor's Construction Schedule.
Reports Make recommendations concerning changes that may result in revisions to the Project and Construction Budget. Periodically during the construction phase prepare and distribute change order reports. The report shall list all approved change orders by number, a brief description of the change order work, the cost established in the change order and percent of completion of the change order work. The report shall also include similar information for potential change. Provide ASU PD&C Project Manager with quarterly written updates on construction progress, to include updates to project schedule, construction contract amount, and problems/issues encountered and appropriate action taken to resolve. On a daily basis, monitor force account work, workers and timesheets to ensure the accurate recording and reporting.
Post Construction Phase Record Documents: Coordinate and expedite submittals of information from the General Contractor to the Design Consultant for preparation of record drawings and specifications, and shall coordinate and expedite the transmittal of such record documents. Operation and Maintenance Materials and Certificates: Prior to the final completion of the Project, coordinate and expedite the General Contractor's submittal of manufacturers' operation and maintenance manuals, warranties and guarantees, lien releases, and certificates, and index and bind such documents in an organized manner. Log and distribute equipment manuals; and monitor completion of record drawings. Occupancy Permit: Monitor the required steps to obtaining an occupancy permit. Project Close-Out: Organize and coordinate the following project closeout functions: Final Inspection, punch list, substantial completion determination, final payment, review and coordinate guarantees, warranties and lien releases, log and distribute equipment manuals, monitor the completion of record drawings and other duties as required.
Appalachian State University, located in Boone, North Carolina’s Blue Ridge Mountains, prepares students to lead purposeful lives as engaged global citizens who understand their responsibilities in creating a sustainable future for all. The transformational Appalachian experience promotes a spirit of inclusion that brings people together in inspiring ways to acquire and create knowledge, to grow holistically, to act with passion and determination, and embrace diversity and difference. Appalachian enrolls about 18,000 students, has a low faculty-to-student ratio and offers more than 150 undergraduate and graduate majors. It is one of 16 universities in the University of North Carolina system.