US News & World Reported that Sarasota, Florida is the number 1 place in Florida and Number 18 in the country for best places to live. We need your help to create wonderful experiences for residents and vacationing guests navigating Sarasota. Our Capital Projects completed 15 Capital Improvement Projects in FY19 for a total of $70 million including 5 Utility projects, 4 Facilities/Parks Projects and 6 Transportation projects. Annually they manage an average of 123 projects ($380 million) and award. We have an opening and you can join this dedicated high-performing team of County professionals. Enjoy great benefits including the Florida Retirement System (FRS), Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), and many, many more such as optional insurance options for Accident, Cancer, Long Term Care and Identity Theft and award-winning wellness program including free gyms and classes at 7 Sarasota County Government locations.
Business Operations Manager (Official Job Title: Manager II): Management-level responsibility for the overall direction for carrying out the systems management/business operations functions for complex engineering, construction, and design capital projects. Typical projects involve interagency, inter-jurisdictional, or multi-disciplinary coordination and public involvement.
Subject to Passing Substance Screening: This position is subject to passing a pre-employment substance screening. An applicant who fails to pass a required drug screening test shall be disqualified from employment in any class for a period of five years.
Plan, organize, supervise, directs and review the work of assigned business operations personnel, including consultants in the execution of various types of process improvements.
Project Management Information System Management: Monitor system performance including projects, processes, schedules, contracts, and expenditures through the e-Builder software. Updating cost and budget information between financial systems and PMIS. Updating dashboards and reports. Provide direction to system administrators.
Financial Management: Manage the monthly time tracking and CIP billing process (valued at $7M). Preparing and maintaining journal entries, and administrative transfers, omnibus items and other financial related transactions. Identifying trends and areas for further analysis.
Project Timecard Administration. Ensuring system information is correct, reviewed, and updated accordingly. Ability to create Ad-Hoc reports as required by management and department directors. Ensuring that approvals occur in a timely manner from the management team. Reviewing project billing information with project managers, departmental leadership, and Office of Financial Management (OFM) staff as needed.
Data management and reporting solutions – Update and provide information as requested by project managers, senior management, and auditors. Maintaining and updating various reports from varying datasets and software(s) to create cross-functional reports routinely and on request.
Responsible for development, collaboration and implementation of Project Management Institute best practices and processes including Project Initiation, Planning, Execution, Monitoring and Control, and Project Closeout.
CIP Program and CIP Budget cross-departmental coordination and support
Coordination with Office of Financial Management during the annual capital budget cycle from kickoff through capital budget adoption. Directs and assists in the overall direction of the CIP Program to all departments across the County.
Instructs and supports the annual adoption of Surtax funded projects. Supports programming of CIP Project funding via program checkbooks and projects expenditure estimate tools.
Strategic Planning and Alignment with Department and BCC initiatives
Assists with the overall approach and direction of the Capital budget to ensure alignment with BCC strategic initiatives.
Assists management team with human resources and workforce initiatives that meet department goals and objectives.
Ensures the development of an operational budget that meets department training, technology, and other critical needs in support of Capital Project’s mission.
Implement tools, practices, and guidelines that increase department efficiency, transparency, and standardization, where appropriate.
Manages proactive assessments of fraud awareness, prevention, detection, and risk mitigation activities in the area of responsibility; oversees financial, compliance, operational and performance audits; reviews audit findings and ensures appropriate controls are established and implemented.
Sarasota County Government is committed to wellness and successful applicants must be tobacco free for twelve months preceding date of application.
Drug Free Work Environment EOE/AA/ADA
Minimum Qualifications: A Bachelor's Degree from an accredited college or university in business, engineering, public policy, or related field and four (4) years of related experience OR An Associate's Degree from an accredited college or university and six (6) years of job-related experience OR Eight (8) years of experience in lieu of a degree. Two or more supervisory years of experience is required.
Preferred Qualifications: Project Management Institute (PMI) certification as Project Management Professional (PMP) or Certified Association in Project Management (CAPM). Ability to use the following software: e-Builder, Excel, Crystal Reports, GovMax, and ONE Solution.
Internal Number: 4955
About Sarasota County Government
We believe in work life balance and have excellent benefits including a state pension, medical and dental insurance, generous leave plan, training programs, wellness programs including a fitness center. Our mission is to be the most livable and best managed community in the country, providing quality services, programs and facilities that reflect the goals of the community. Our employees are committed to demonstrating our values: Respect, Accountability, Integrity, Quality, Teamwork and Trust. Sarasota has world-famous beaches, over 80 parks and 100 golf courses, and is known as the cultural capital of Florida with museums of art, theaters, an aquarium, botanical gardens and the annual international film festival. Unsurpassed beauty, rich cultural offering, diverse educational opportunities, wide-ranging recreational possibilities make Sarasota a great place to live and work! Sarasota County - One Team!Tobacco/Drug Free Work EnvironmentEOE/AA/ADA