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Under the general leadership of the Associate Dean for Professional Pharmacy Education and the Assistant Dean for Student Affairs, this position serves as a key role for student services, provides strategic planning and tactical support for curriculum development, and offers general operational support for the PharmD program at the UW School of Pharmacy. While this role requires specific areas of expertise, its cross-functional quality aligns with our commitment to organizational flexibility.
This position requires the ability to interact successfully with a diverse set of stakeholders. It requires in-depth programmatic knowledge and the ability to support students on registration issues, academic progress, School and University policy, and various other topics related to student success. The faculty support portion of the role requires excellent interpersonal and communication skills as well as the ability to maintain awareness of pharmacy accreditation requirements. The operational aspect requires mastery of university systems, tools, timelines, and policies. All of these elements require problem-solving ability with the overall goal of increasing process efficiency and communication accuracy.
Given its student-facing nature, this position has a direct impact on the success and reputation of the School of Pharmacy and the PharmD program programs. Programmatic success will enhance the School’s ability to recruit top students and faculty (regionally and nationally) from diverse backgrounds/experiences, further benefiting the University’s reputation.
This position may require occasional evening and weekend work. Some regional and/or national travel may also be required.
Student Support - 40%
Manage logistical processes involving UW time schedule, room reservations, registration and Student Database/DARS, Canvas, Catalyst, Mailman listservs, WordPress web development, Google Calendars,
Triage student concerns (personal and academic) to appropriate resources, within the School of Pharmacy, across the UW, and in the community.
Provide support to current PharmD students on course scheduling, registration issues, and other basic aspects of PharmD education.
Serve as School of Pharmacy liaison with UW Registrar’s Office
Lead preparation and follow up for Dean’s Advisory Council of Students (DACS) meetings: agenda preparation, meeting minutes, etc.
Coordinate Registered Student Organization (RSO) activity and communication – rosters, reimbursements, student event logistics, and coordination with UW Student Activities Office
Faculty Support - 30%
Collaborate with Curriculum Committee Co-Chair on all aspects of planning and leading the Committee meetings as well as following up on action items and projects to ensure completion.
Responsible for tracking all Course Applications and other curricular activity, in partnership with Department Coordinators, School of Pharmacy faculty, Director of Professional Pharmacy Education.
Serve as School of Pharmacy liaison with UW Curriculum Office
Responsible for coordinating the agenda, writing accurate and thorough minutes, gathering materials, communicating with members, maintaining roster, coordinating with departmental Curriculum Coordinators about website, participating in meetings and extra subcommittees as needed.
Curricular Innovation – oversee the logistical aspects of implementing the new curriculum (timeline and process management, Curriculum Management (CM) system oversight, etc.), communication.
General Operational Support - 30%
Oversee Time Schedule construction and updates
Manage student data (i.e., class lists, student registration and other information, course information, Student Events Calendar etc.) using multiple platforms and tools (i.e., Student Database, etc.)
Post information to the UW PharmD Canvas pages and PharmD web site and manage annual revision in coordination with staff and faculty for relevant sections. Additional mid-year edits as needed.
Compose, edit and send various Student Services/School of Pharmacy communications to students and others.
Provide support to the Admissions process during peak times of the annual cycle
Lead or assist with planning and implementation of one or more student-facing events. Examples include Welcome Week, Orientation, Welcome to the Profession, law review session, and Graduate Recognition Ceremony.
Participate in Student Services presentation at Orientation, and support other sessions as needed.
Lead Responsibilities: Demonstrate leadership of “registrar” function for the PharmD program, ensuring that time-sensitive deliverables are met in order to support PharmD students and faculty.
Bachelor's Degree in life sciences, social sciences, humanities, or related field
Minimum two-three years’ experience in higher education, with responsibility for student services, advising, admissions, registration, planning, or related areas
Strong organizational skills and the ability to multitask over a variety of projects in a fast-paced environment
Excellent verbal and interpersonal communication skills
Strong attention to detail and high level of information accuracy and digital literacy
Strong, adaptable writing skills: ability to communicate in diverse written formats and mediums, as well as to fine-tune messages for a wide range of audiences
Ability to work well on teams and as a lead
Advanced proficiency with Microsoft Office, electronic calendaring, web-based applications
Professional experience in a health sciences program at the University of Washington or another top-tier institution of higher education
Experience with curriculum coordination and the UW Curriculum Management system (i.e., Kuali)
Event planning experience
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.