Westtown School is seeking an experienced, professional, part-time, Administrative Assistant with exceptional interpersonal communication skills, outstanding facility with technology, and the ability to connect meaningfully with students and families throughout our intentionally diverse community. The Upper School Administrative Assistant is a part-time, 12-month position reporting to the Upper School Principal and supporting the Dean of Students, Dean of Academics and four grade level Deans. The part-time Upper School Administrative Assistant will work 8:00AM- 1:00PM, with flexibility to work occasional night and weekend hours in support of school events. The Upper School Administrative Assistant is the primary attendance manager, coordinating communication with families and maintaining daily attendance records for all Upper School students.The successful applicant will have three or more years of experience in an administrative assistant or similar role with a positive, can-do approach to their professional responsibilities, the desire to acquire new skills and the ability to solve problems in a collaborative, collegial manner. Experience working in an independent school is highly desired.
Westtown School is an independent, co-educational, pre-K to 12, college preparatory day and boarding school located in suburban West Chester, PA, approximately 30 miles from Philadelphia. Situated on a beautiful 600-acre campus, Westtown offers state-of-the-art facilities where our committed faculty and staff inspire and prepare our students to be stewards and leaders of a better world.
Key Responsibilities and Essential Functions:
Enter, update, and maintain daily student attendance records for all Upper School students utilizing Blackbaud and REACH, communicating with parents regarding all student absences via phone and email;
Greet and assists all visitors, serving as the primary point of contact for general phone calls and requests;
Provide clerical support to all Upper School administrators, as necessary;
Works collaboratively with the Senior Administrative Assistant to create a warm and welcoming Upper School office environment;
Coordinate, plan, schedule, and communicate Upper School events, meetings, and daily schedules both internally and externally through email and the school’s various online calendars and databases;
Provide classroom support and student supervision, as necessary;
Other duties as assigned by the Upper School Principal.
Qualifications and Experience:
Bachelor’s degree preferred
3+ years’ experience as an administrative assistant or similar position with a customer service focus
Well-developed interpersonal, written, and verbal communication skills, including the ability to communicate effectively with School administrators, co-workers, students, parents, alumnae, volunteers, and other school constituentsDemonstrated experience and proficiency with Microsoft Office products and Google drive
An open and honest communication style with a courteous and calm approach to all interpersonal interactions
A hands-on, all-in approach to problem solving with a high degree of confidentiality
Great attention to detail with the ability to prioritize and manage multiple tasks effectively and efficiently in a fast-paced environment with inherent interruptions
A desire to grow and learn through on-the-job experiences with a willingness to accept constructive feedback
Must enjoy working with students and embrace the challenges and joys of working in an independent school office, a sense of humor is a plus!
Flexibility to work occasional night and weekend hours in support of critical school events.
Guided by the Quaker belief that there is that of God in all persons, Westtown School is a community of learners who value, and are themselves strengthened by, the rich diversity of its members. As a school, we seek to prepare students for living and leading in a diverse and complex world. As a community, we aspire to inclusivity and respect. To these ends, we welcome qualified students, faculty, staff, and trustees of any race, color, national or ethnic origin, citizenship status, religion, ancestry, sex, gender, gender identity and expression, sexual orientation, age, disability, genetic information, military or veteran status, family structure including marital or parental status, and socioeconomic status. Westtown School does not discriminate against individuals based on these characteristics in any of its policies, procedures, or practices relating to admission, access to activities or programs, hiring, or other employment-related decisions.
Interested, qualified candidates should send a cover letter and resume to: Sherri Farenwald, Director of Human Resources, at http://tiny.cc/westtown_careercenter and select Show All Job Openings.