Status: FLSA/Exempt, Salaried, full-time with benefits.
Reporting to the Director of Facilities Services, the Capital Projects Manager is responsible for assisting with the planning, coordination, management, oversight, and reporting on various school construction and renovation projects. The Capital Projects Manager is responsible for the development of each project’s scope, budget, and schedule, and also has responsibility for the administration of professional services, construction, and equipment supply contracts in connection with these projects.
Projects may involve complex, multi-phase, and multi-year construction, upgrade and installation of buildings, campus infrastructure, athletics facilities, landscaping and other campus improvements. For example, over the next several years, Hill will construct a large, state-of-the-art residence hall and subsequently renovate and significantly improve existing residential facilities over a three-year phased period.
Essential Job Duties and Responsibilities
Conducts property inspections, completing environmental and engineering reports, attaining all necessary permits and establishing project budgets in accordance with the lender's loan documents.
Coordinates with CFOO, Director of Facilities Services, and Director of Security in maintaining contact with insurance carrier, fire protection, police department and other agencies having jurisdiction over property to ensure compliance with codes and regulations of each agency.
Meets with contractors and building maintenance staff upon project closeout in order to ensure building codes and standards are met. Performs detailed inspection of property and secures building as built plans, product data and warranties.
Ensures that contractors have all required insurance certificates and statutory worker's compensation are in place prior to commencing work.
Consults with the contractors’ project managers to establish or review building budget and determine the scope of work required and to create a pricing schedule of proposed standard and upgrade options for every project.
Evaluates drawings and specifications, start and completion dates, and staffing requirements for each phase of construction projects. Estimates the scope of work and obtains a minimum of three (3) bids for comparison and completion of each project
Hires, directs, and motivates contractors, subcontractors and Hill staff engaged in planning and executing work procedures.
Interprets company policies to subordinates and/or contractors and enforces safety regulations. Analyzes and resolves work problems, including employee complaints and grievances with guidance of Human Resources.
Inspects property and units under construction on a regular basis to ensure the work conforms to drawings and specifications, budgets, and schedules and initiates any repair or replacement needs and/or adjustment of working procedures. Regularly communicates with the project team regarding unit and property improvement status.
Once work is finished, performs a final inspection with contractors and Facilities Services team to ensure all items are completed as per contract.
Assists Facilities Services managers in maintaining and overseeing service contracts, negotiates new contracts, and/or terminates existing ones as required. Directs construction office operations and procedures.
Reviews and approves all invoices pertaining to construction projects, submits all approved bills to the Business Office for processing and payment.
Performs warranty checks following project completion to recall contractors as needed to fulfill contract obligations.
Performs other related duties and assignments as required.
Required Education and Experience
Bachelor’s Degree in architecture, engineering, or construction related field or equivalent combination of work experience (including specialty in a trade) and training.
Minimum of ten years of experience in project/construction management.
Demonstrated experience with all aspects of construction and renovation projects, including programming, planning, design, permitting, purchasing and procurement, project management, and construction administration.
Experience with bidding and coordination of all aspects of construction projects, coordinating plan reviews, verifying compliance with campus design standards and applicable building codes, completing permit applications and obtaining governmental approvals.
Required Skills and Abilities
Strong leadership, organizational, and management abilities to effectively manage numerous and diverse projects.
Ability to collaborate with consultants, faculty, staff, administrators, and to build team participation.
Strong verbal and written communication skills to facilitate communication with trustees, faculty, administrators, staff, user groups, and outside contractors.
Familiarity with all aspects of design and construction process, including engineering, site planning, landscape design, building codes and related approval processes, construction materials and methods, project scheduling, budgeting, and contract administration.
Ability to maintain accurate records, including blueprints, CAD files, bids, change requests, schedules, payments, correspondence, etc.
Ability to be meet financial budgets and timelines for construction projects.
Must be proficient in use of Microsoft Word, Excel, and other project management tools.
Always requires near and distant visual acuity.
Speaking and listening.
Frequently requires sitting, standing, walking, grasping and reaching.
Frequently requires walking on uneven ground while visiting and inspecting construction sites.
May occasionally require lifting up to 40lbs, pulling and/or pushing and carrying.
Dexterity of hands and fingers to operate a computer keyboard, mouse, and other devices and objects.
Sitting for extended periods of time.
Physically able to participate in training sessions, presentations, and meetings.
About The Hill School
The Hill School Mission Statement
The Hill School prepares young men and women from across the country and around the world for college, careers, and life. Within a family school environment and a rigorous liberal arts curriculum, we challenge our young people to work hard; think and reason; be fulfilled; serve the common good; and be prepared to lead as citizens of the world, uniquely guided by our motto, “Whatsoever Things Are True.”