The University of Cincinnati, College of Medicine, Office of Medical Student Admissions & Special Programs is seeking an Associate Director of Medical Student Admissions.
Lead recruitment/retention and strategic communication operations of the Office of Admissions & Special Programs as the primary manager of year-long retention operations, initiatives, marketing plans, and recruitment-based communication across campus partners and prospective matriculants.
In collaboration with the Director-Admissions Operations & Special Programs, manage operations of the year-long application including application testing, continuous quality improvement, and coordination & oversight of personnel.
Co-manage the application processing flow including preparation of the electronic system (i.e., MedOneStop) and inputting/communicating/monitoring admissions decisions in that system.
Monitor admissions yield and assist with the extension of scholarship and alternate list offers.
Assist the Director with coordination and completion of day-to-day operations of the Admissions office.
Create, promote, maintain, and evaluate processes and multi-method programs to recruit and retain students to increase the College of Medicine's visibility and reputation as well as yield of first-choice applicants.
Plan and develop, evaluate and assess, and prepare annual reports regarding recruitment/retention.
Establish long-range measurable goals and objectives for the programs and initiatives listed above. Review and evaluate effectiveness of programs. Initiate, develop, and revise programs as required.
Organize, execute, and evaluate the annual Second Look Event for admitted students each spring and yearly weeklong Orientation for matriculated students to the College of Medicine.
Communicate with various departments to coordinate stakeholder participation and promote programs.
Manage all orientation communication (internal and to accepted students) and staff planning (including the management of full-time Admissions staff and student interns & employees).
Lead scholarship award and monitoring processes related to applicants including electronic recording of scholarships, communicate with internal stakeholders, and ensure accuracy of student financial records.
Develop, write, review, and update program materials such as, but not limited to, emails sent to all the applying applicants (approximately 5,500), interviewers (approximately 350), and recruiters/ambassadors.
Revise and update electronic statuses and corresponding emails in MedOneStop.
Create/Update/Maintain websites & informational resources (ex: AAMC.org/MSAR) for applicants.
Co-select, act as a co-manager for, and ensure professional development of staff in the Office of Admissions & Special Programs (e.g., student employees, program coordinators, directors).
Aid in management of personnel to ensure quality of submission processes and communication to applicants within the MD, BS/MD, MD/PhD and other affiliated programs.
Manage student workers and interns (ie, development, support, timekeeping processes, etc.) to enhance staffing & materials for the interview process, admissions brochures, announcements, etc.
Lead and manage the Medical School Tour Guide and Ambassador Programs by organizing training, overseeing interview tour guide schedule and providing one-on-one/group/class tours throughout the year.
Manage and monitor the AAMC's Choose Your Medical School process and AAMC Traffic Protocols by running pertinent reports, contacting students regarding information and recruitment, accepting students off the alternate list, and providing updates to appropriate offices.
Conduct presentations and webinars for outreach, recruitment, pipeline programs, and MD interview & retention programs; represent the Office at national meetings, recruitment fairs and events.
Other Key Responsibilities
Co-manage electronic communication with prospects and applicants through departmental email inboxes.
Participate in application review, committee meeting execution, and documentation of departmental processes.
Manage and monitor the Deferral Program through communication with applicants and monitoring deadlines throughout the deferral year while closely communicating with applicants to ensure each requirement is met.
Manage matriculation of pipeline students by a) communicating, b) monitoring deadlines throughout the pre-matriculation year, c) ensure requirements are met prior to deadlines, and d) plan & execute a retention event.
Manage the Early Decision Program to ensure interviews and actions comply with AAMC expectations.
Manage and monitor the Transfer Program through communication with applicants, coordinating interviews and committee meetings, and facilitating enrollment requirements for accepted students.
Act as delegate and liaison representing the Office to the University community, serve as representative on designated committees and attend developmental workshops and seminars.
Master degree in a related educational program, admissions or student affairs administration or other related field with five (5) years of relevant experience; -OR- Bachelor degree with seven (7) years of relevant experience; -OR- Associate degree with nine (9) years of relevant experience. Preferred Qualifications
Three (3) years student-related administrative experience and supervisory experience preferred.
Demonstrated initiative, procedural skills, and ability to multi-task and independently track and carry concurrent projects through to long-term conclusion.
Flexibility and adaptability to manage unexpected changes to applications, timelines and electronic systems.
Excellent oral and written communication skills, attention to detail, professional judgment, and professionalism befitting an individual working with institutional leaders and executive stakeholders.
Excellent time management abilities, including ability to prioritize depending on timeline/item importance.
Understanding of and willingness to participate in Continuous Quality Improvement (CQI) including ability to receive and integrate constructive feedback.
Facility with data collection, analysis (and analysis programs), and presentation is preferred.
Proficient in web-based application systems, website management, Microsoft Office, and Adobe Acrobat as well as ability to learn other data reporting programs (e.g., Crystal Reports, MedOneStop queries) as required.
Ability to work occasional early mornings, evenings, and weekends is required.
Experience in admissions or recruitment within a higher education and/or graduate or professional education and/or medical education setting is desirable.
The ideal candidate will have excellent management, professionalism, and communication skills.
The University of Cincinnati, as a multi-national and culturally diverse university, is committed to providing an inclusive, equitable and diverse place of learning and employment. As part of a complete job application you will be asked to include a Contribution to Diversity and Inclusion statement.
As a UC employee, and an employee of an Ohio public institution, if hired you will not contribute to the federal Social Security system, other than contributions to Medicare. Instead, UC employees have the option to contribute to a state retirement plan (OPERS, STRS) or an alternative retirement plan (ARP).
The University of Cincinnati is an Affirmative Action / Equal Opportunity Employer / Minority / Female / Disability / Veteran.
SF:OMJ SF:RM SF:INS
Internal Number: 56281-en_US
About University of Cincinnati
HISTORY IN BRIEF - The University of Cincinnati is a public urban serving research institution that was founded in 1819 and today is one of the country’s largest universities offering more than 350 academic programs to more than 44,000 students. UC has many top ranked programs in areas such as Music and Arts, Medical and Human-Services, Criminal Justice and more. Located in an urban setting, UC is close to the heart of Cincinnati and allows easy access for students to enjoy all that the city offers. UC is also the alma mater of many notables such as President William Howard Taft; Albert Sabin, developer of the oral polio vaccine; Astronaut Neil Armstrong and Mary Weinberg, 2008 Olympic gold medalist. UC is classified as a Research University (Very High Research Activity) by the Carnegie Commission and is ranked as one of America’s top 35 public research universities by the National Science Foundation. UC jumped 17 spots in the U.S. News & World Report rankings in the past two years alone. In addition to being named a “green university” by Princeton Review, UC has been named one of the world’s most beautiful campuses by Forbes and Delta Sky magazines. Learn more at www.uc.edu.MISSIO...N STATEMENT - The University of Cincinnati serves the people of Ohio, the nation, and the world as a premier, public, urban research university dedicated to undergraduate, graduate, and professional education, experience-based learning, and research. We are committed to excellence and diversity in our students, faculty, staff, and all of our activities. We provide an inclusive environment where innovation and freedom of intellectual inquiry flourish. Through scholarship, service, partnerships, and leadership, we create opportunity, develop educated and engaged citizens, enhance the economy and enrich our University, city, state and global community.