Reports to: Director of Safety, Health and Environmental Services 

Position Summary

The Builders’ Association is seeking a full-time, highly motivated, Safety, Health and Environmental services office administrator. Acts as confidential assistant while providing administrative support to Director and Manager of Safety, Health & Environmental Services, and association members. This position is responsible for ensuring the confidentiality of Association affairs at all levels, both internally and externally. Coordinates office activities and operations to secure efficiency and compliance to company policies.  The SH&E Office Administrator works collaboratively with the safety community, Builders’ members and Builders’ staff.  Tasks include, but are not limited to, training database administrator, accounts payable/receivable for SH&E Services, submission of timely financial and training reports, preparation of presentations and proposals as assigned, and design and delivery of marketing materials. Also, must be willing and knowledgeable to assist colleagues whenever necessary as well as perform any other job-related duties requested by supervisor.

Accountabilities

• SH&E Education

Accountable for scheduling, confirming, and recording of educational training programs for member and non-member clients. Maintains the official training records of class attendees, ensuring they are kept in a readily available manner for inquiries made by supervisor, company and/or individuals. Calculates records and assists Director with annual report of safety and health training courses, including area vocational technical schools funded by the Missouri Department of Elementary and Secondary Education.

• Safety Management Services

Formation of Safety Management Service’s contracts and monthly invoicing as needed.  

• OSHA and State Collaborations

Design, marketing and delivery of renewal forms for the Build Safe Partnership Program (BSPP). Including publishing to association website. Assists in the planning of events with OSHA, such as Workers’ Memorial Day and periodic educational programs.

• Communications
• • Advises association members of training schedules, records, certification renewals, and informational bulletins. Communicates in a customer friendly manner, gaining trust and cooperation.
  • Engages and maintains professional relationships with industry leaders from trade associations, unions, state and federal regulatory agencies, universities, and career centers.
  • Publishes Safety, Health and Environmental Services information to The Builders’ Association website.
  • Preparation and processing of awards materials.
  • Disseminates “Weekly Safety Training Topics” authored by staff to members of The Builders’ Association.

• Construction Safety Group (CSG) of Kansas City:

Serves on the CSG Scholarship Golf Tournament Planning Committee. Assists in planning, coordination, and delivery of annual scholarship golf tournament.  Design and development of flyers utilized for marketing of event, including sponsorship acknowledgment and tournament signage. Accepts player and sponsorship registrations and all accounts receivables/payables associated with tournament. 

• Midwest Construction Safety Conference (MCSC) and Expo:

Serves on the MCSC Advisory Board. Assists in planning, coordinating, and delivery of the annual MCSC. The two-day conference includes professional development sessions, a tradeshow and a safety awards program with keynote speaker. Design and marketing of flyers, sponsorship/exhibitor acknowledgment and event signage. Accepts attendee, sponsor, and exhibitor registrations. Manages budget and all accounts receivables/payables associated with the event.

• Safety Awards:
  • National AGC (NASA): Collaborates with the national AGCA staff and AGC-KC chapter members for submissions to annual national safety awards program.
  • The Builders’ Association: Assists in the delivery of the annual local construction safety awards program. Design and marketing of all flyers associated with the awards ceremony.