Reports to: Director of Safety, Health and Environmental Services
The Builders’ Association is seeking a full-time, highly motivated, Safety, Health and Environmental services office administrator. Acts as confidential assistant while providing administrative support to Director and Manager of Safety, Health & Environmental Services, and association members. This position is responsible for ensuring the confidentiality of Association affairs at all levels, both internally and externally. Coordinates office activities and operations to secure efficiency and compliance to company policies. The SH&E Office Administrator works collaboratively with the safety community, Builders’ members and Builders’ staff. Tasks include, but are not limited to, training database administrator, accounts payable/receivable for SH&E Services, submission of timely financial and training reports, preparation of presentations and proposals as assigned, and design and delivery of marketing materials. Also, must be willing and knowledgeable to assist colleagues whenever necessary as well as perform any other job-related duties requested by supervisor.
Accountable for scheduling, confirming, and recording of educational training programs for member and non-member clients. Maintains the official training records of class attendees, ensuring they are kept in a readily available manner for inquiries made by supervisor, company and/or individuals. Calculates records and assists Director with annual report of safety and health training courses, including area vocational technical schools funded by the Missouri Department of Elementary and Secondary Education.
Safety Management Services
Formation of Safety Management Service’s contracts and monthly invoicing as needed.
OSHA and State Collaborations
Design, marketing and delivery of renewal forms for the Build Safe Partnership Program (BSPP). Including publishing to association website. Assists in the planning of events with OSHA, such as Workers’ Memorial Day and periodic educational programs.
Advises association members of training schedules, records, certification renewals, and informational bulletins. Communicates in a customer friendly manner, gaining trust and cooperation.
Engages and maintains professional relationships with industry leaders from trade associations, unions, state and federal regulatory agencies, universities, and career centers.
Publishes Safety, Health and Environmental Services information to The Builders’ Association website.
Preparation and processing of awards materials.
Disseminates “Weekly Safety Training Topics” authored by staff to members of The Builders’ Association.
Construction Safety Group (CSG) of Kansas City:
Serves on the CSG Scholarship Golf Tournament Planning Committee. Assists in planning, coordination, and delivery of annual scholarship golf tournament. Design and development of flyers utilized for marketing of event, including sponsorship acknowledgment and tournament signage. Accepts player and sponsorship registrations and all accounts receivables/payables associated with tournament.
Midwest Construction Safety Conference (MCSC) and Expo:
Serves on the MCSC Advisory Board. Assists in planning, coordinating, and delivery of the annual MCSC. The two-day conference includes professional development sessions, a tradeshow and a safety awards program with keynote speaker. Design and marketing of flyers, sponsorship/exhibitor acknowledgment and event signage. Accepts attendee, sponsor, and exhibitor registrations. Manages budget and all accounts receivables/payables associated with the event.
National AGC (NASA): Collaborates with the national AGCA staff and AGC-KC chapter members for submissions to annual national safety awards program.
The Builders’ Association: Assists in the delivery of the annual local construction safety awards program. Design and marketing of all flyers associated with the awards ceremony.
Assists Director in the compilation of the Safety, Health and Environmental Services Annual Board of Directors Report. Performs other duties as assigned in alignment with the objectives of The Builders’ Association. Processes day-to-day administrative items, including maintaining filing system, departmental calendar of events, accounts payable and receivables for Safety, Health and Environmental Services.
Utilized Skills Personal Attributes
Proficiency in software including Microsoft Word, Excel, Publisher, Access, PowerPoint, Photo Editor, Adobe Photoshop CC and Acrobat DC. Knowledge of programs such as IMIS, Informz, Survey Monkey, OSHA Outreach Portal, American Red Cross Learning Center.
Self-motivated, with excellent written and verbal communication, and strong interpersonal skills to independently complete tasks that support organization and team goals.
Working knowledge of office procedures and commitment to maintaining client and company confidentiality.
Client focused– Dedication to meeting the expectations and requirements of members and participants in SH&E services. Builds and maintains effective relationships. Familiar with the relevant terminology of the construction safety and health field.
Committed– Dedicated to effective follow-through. Detail oriented with editorial proficiency.
Collaborative – Enjoys working on multi-organizational projects and processes.
Optimist- Emits positive energy and enthusiasm.
Flexible and adaptable– Willing to listen to and try new ideas and approaches.
Accountable– Accepts full responsibility for obligations and commitments
SH&E Office Administrator TASKS OUTLINE
AGC sponsored training events
Produce Reports and Photo ID Cards
Authenticate Training Inquiries
Assemble and issue OSHA paperwork to MCC
Assemble and issue First Aid/CPR/AED paperwork to ARC
Missouri Department of Elementary & Secondary Education (DESE)
Compilation and entry of data into spreadsheets for funding reimbursement
Letters of attendance to schools with copies to Director of Education for funding
CSG Golf Tournament
AGC sponsored events
SMS Monthly Invoicing
Build Safe Partnership
Annual Report Director
Compilation of monies received
Weekly Safety & Health Training Topics
Publish to website
Email to subscribers
Maintain running index
About The Builders' Association
The Builders Association, and its affiliate the Kansas City Chapter AGC, are preeminent trade associations working to provide a community of practice and business development for commercial contractors, suppliers and service providers across Missouri and eastern Kansas. The Builders' Association advances the construction industry with professional, workforce and safety training, government relations and labor relations advocacy, as well as providing access to construction plans and application tools. For over 130 years, we have been evolving the construction industry. The association has operations in Kansas City, Jefferson City and Springfield, Missouri, including service centers and a training center.
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The Builders' Association is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. The Builders' Association is a drug-free workplace