Reporting to the Director of Facilities & Construction
The Facilities Special Projects position will administer and work on a variety of Special Projects under the direction of the Director of Facilities and Construction. This position will also assist in the supervision of all Building and Grounds Maintenance for The Winsor School. The Facilities Special Projects position, therefore, is able to coordinate small and large scale Special Projects and has working knowledge of all building carpentry, plumbing, fire protection, mechanical, electrical, HVAC, life safety and security systems to ensure proper operations and to be able to act upon any conditions that are out of the ordinary. The Facilities Special Projects position will be responsible for ensuring that the Facilities are safe, up to code and fully operational. The Facilities Special Projects position will also be responsible for contractor management, training employees and working with vendors as directed by The Director of Facilities and Construction.
Principle Duties and Responsibilities:
Oversee all Special Projects
Assist all maintenance and custodial personnel
Support faculty, administration, and student community with daily needs pertaining to facilities operations
Maintain inventory of supplies, materials, and equipment needed for maintenance and custodial work
Assist in the purchasing of building equipment for school building and make recommendations for purchase of necessary equipment and supplies
Assist in the management of all maintenance and custodial schedules and work routine, including tracking time off
Inspect facilities to ensure that they are safe, operational and clean
Conduct routine inspections of all school buildings for maintenance and custodial services
Assist in the distribution of all in house deliveries – UPS, FedEx, and USPS
Assist in Boston Fire Department quarterly inspections
Supervise campus landscaping including ice and snow removal
Work with outside vendors and contractors
Respond to emergencies on a 24 hour basis as needed
Interface with security personnel as needed
Complete work requests from School Dude system
Provide input to the Director in preparation for annual operating and capital budgets
Supervise and participate in facility set-up and break down for a variety of events throughout the year
Assist in field preparation for external rentals and school events
Assist in school-wide fire and “safe mode” drills
Coordinate campus parking for staff and guests including event parking involving off site facilities
Coordinate traffic control for student drop off and pick up
Coordinate fleet daily operations and maintenance
Perform other duties as assigned by the Director of Facilities & Construction
Requirements and Qualifications:
High School degree required; Bachelor’s degree or Facilities Certification preferred
5-7 years of previous experience Facilities operations
Able to multitask, prioritize and manage time efficiently
Ability to establish, mentor and maintain effective working relationships with Team
Ability to follow written and oral instructions; ability to direct the work of others
Self-motivated and self-directed
Must be able to work flexible hours based upon weather and school event schedule, including, morning, afternoon, evening, weekend, and holiday shifts
Strong written and verbal communication skills
Familiar with and able to use various technology systems (Microsoft Office, Google Office software, and School Dude)
Massachusetts state driver's license
Must pass background checks including Criminal Offender Record Information (CORI), SORI screening and State mandated fingerprint screening
Certifications in CPR, AED, First Aid and Blood Borne Pathogens
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to walk, stand, sit and talk or hear. The employee is required to use hands to handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is required to climb or balance; stoop, kneel, crouch, or crawl.
The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.
Nothing in this Job Description restricts The Winsor School’s right to assign or reassign duties and responsibilities at any time. This position is at will, which means that it can be terminated by the employee holding the position or by The Winsor School at any time, with or without notice or cause.
About The Winsor School
The Winsor School is an independent girls' school for academically promising and motivated students in grades five through twelve. Our diverse, vibrant community values intellectual curiosity, authentic engagement, and personal integrity and prepares young women to pursue their aspirations and contribute to the world. Winsor strives to create an environment of respect and inclusion.