Reporting to the Manager for Procurement, the Analyst will assist with all aspects of the end-to-end procurement process which will be implemented consistently across all CUFO departments.
Responsibilities will include drafting Requests for Proposal, Requests for Information, other procurement related documents, managing the RFP timeline, the distribution of proposals, ensuring compliance with University and CUFO policies, participating in vendor evaluation meetings, facilitating communications of awards, managing contract documents and assisting with the processing of purchase orders and change orders.
The Analyst will analyze and evaluate current procurement processes and propose corrective action to streamline and improve these processes.
The Analyst will also develop reports for the Manager's review to monitor and ensure appropriate internal controls are in place in regards to the procurement process.
Additional duties will include assisting with the sourcing and onboarding of new vendors, updating key performance indicators developed by the Manager to manage the unit's performance, assisting with the documentation of all policies and procedures for the unit, assisting with the management of the University's vendor database that allows for easy and accurate reporting, and assisting with drafting and the execution of all new Facilities contracts and amendments.
The Analyst will assist with special projects and perform other duties as assigned.
Bachelor's degree and/or its equivalent experience required.
A minimum of 2 to 4 years related experience required.
The Analyst must also possess a general understanding of the capital construction process.
Exceptional customer service and communication skills, strong organizational and problem solving skills.
The ability to follow through with assigned tasks efficiently and accurately.
The ability to exercise solid judgment and establish priorities for workload.
The ability to translate solutions into policies and procedures to ensure continuity of application across projects and the ability to work independently and collaboratively.
The candidate must have a high degree of personal and professional integrity; be customer focused (internal and external); takes initiative; can quickly grasp new concepts; is organized and thorough; can multi-task and manage workload; pays close attention to detail; proactive.
Experience in a fast-paced environment requiring rapid decision-making and flexibility.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.