Northern California premier retaining and sound wall specialists with three decades of experience building commercial and high-end residential retaining wall systems. Clients include property developers, conservation and conservancy agencies, municipalities and homeowners. Family owned and operated business.
This is a new part-time, remote (i.e. virtual), independent contractor position that will likely evolve substantially through trial and error. Estimated 10-15 hours per week. Reports to the company’s in-house Business Manager and external Fractional CFO but will have regular, integrated (“in the flow of day to day operations”) contact with people throughout the company.
“How can this one job do better?”
At the individual job level, the Job Profit Analyst helps the Company maximize each job’s profit and cash flow by analyzing, understanding, and reporting to various team members job-related information such as gross profit margin, cost budgets, hours worked and units produced or consumed, and over/under billing position.
We paid $5.75 per block but cost estimated $5.50; can we recapture that $0.25 and if not can we make it up elsewhere on the job?
“What did we learn from this one job that can be applied to others?”
Then stepping back and observing patterns across all jobs, this person helps the Company improve, document, and consistently apply best practices that can positively influence jobs from the beginning through the end of the job (data) cycle.
Before we order block, if the current price exceeds what we cost estimated for the job, see if the customer contract allows for COs to cover material cost increases.
Initial roadmap -
For all or certain (high risk) jobs -
As needed (this is as much art as science), review cost estimates with respect to current company best practices, such as target profit margins; standard costs for labor, materials and equipment; and productivity values.
Understand relevant contract terms for each job such as whether material cost increases are allowed for.
Confirm that each new job budget is set up in Foundation Construction Software properly: it ties to the cost estimate and is structured to enable easy actual vs. budget analysis. Provide feedback to other team members if not.
Attend the internal job kick-off to understand the profit dynamics specific to the job.
Weekly or as needed, analyze actual vs. estimated values for each job with respect to labor productivity, unit consumption and costs, OEQ and REQ usage, budget overages, and other sources of profit gain/fade.
Provide feedback to field and office staff about profit gain/fade issues with jobs as well as gaps in data collection and reporting (e.g. the need to refine how OEQ and REQ usage is being reported) and ways to streamline data capture, reporting and analysis.
Help identify the need for potential change orders and proper pricing of the same.
If the company converts to a standard cost-to-cost WIP system, attend monthly WIP reviews with Project Managers.
Prepare a debrief for jobs selected by the General Manager. Compile key debrief statistics into a running database that can be used to identify trends across all jobs.
This position is part accounting and part FP&A (Financial Planning & Analysis) -
While this position requires an understanding of traditional job costing, including the Work in Progress (WIP) schedule…it also requires the curiosity to compare actual results from desired or expected results...a willingness to ask “Why are they different?” several times about a particular variance...and then collaborating with team members in the office and the field to infuse their day-to-day decision-making with lessons learned.
The Job Profit Analyst will operate within a long-standing, very successful company with highly skilled and effective team members. This is not a “fix a lot of major broken systems” situation. This is a “help take an above-average company into the realm of elite job-related financial performance” situation.
This person will receive guidance and support from the Company’s in-house office and field team members (e.g. if they design a recurring process, others may be able to run it) and outside partners (engineering, marketing, CFO, CPA and offshore bookkeeper).
Screening process: David Stern CFO, Inc. is the fractional CFO for the Company and is performing the search. Virtual interviews with David Stern CFO Inc. will begin the week of September 13. Follow up virtual interviews will then be scheduled with Company team members.
Target Start Date: mid-October, 2021
Softwareskills - The ability to coax data from different software systems -- either DIY or by knowing how to ask for the right kind of help from other people -- is essential.
Software the Company currently uses includes Excel, Google Sheets, and Foundation Construction Software. Additional software under consideration include a CRM system like Salesforce or Zoho, estimating software like HeavyBid, and possibly even data integration software like DataRails.
Soft skills - Enthusiasm for this kind of number crunching, curiosity, experimentation, follow-through, bounce back from minor failures and dead ends, collaboration, respect, professionalism, setting priorities, and a passion for training and education are required for this position to succeed.
As a fractional CFO, we offer financial expertise to commercial and residential specialty trade subcontractors (electrical, plumbing, HVAC/mechanical, concrete masonry, landscaping, etc.), union and non-union, across the country.