This position supports Benioff Children's Hospital Oakland (BCH Oakland). Under the general direction of the Director BCH-Oakland Design and Construction, the Associate Director - Project Delivery BCH-Oakland is primarily responsible for effective capital project execution in compliance with all BCH Oakland standards and policies as well as understanding the alliance with UCSF Real Estate's standards and policies and is accountable to all customers and leadership for overall project delivery performance of the BCH Oakland Phase 2 new hospital pavilion and supporting enabling and renovation projects. Provides direct supervision, leadership and development of project managers, project engineers and design team members with emphasis on daily operations and functions, ensuring that projects are implemented appropriately, tracked and reported accurately, and progress to completion with all activation and closeout activities completed in a timely and professional manner.
This is accomplished through effective leadership, development and management of both staff and contracted design teams including architects, engineering firms (structural, mechanical, traffic, etc), cost consultants, and other related professionals and firms.
Supporting Responsibilities : The position is also responsible to:
Work with the Director Design and Construction BCH Oakland, Executive Director UCSF Health Design and Construction, and Counsel to develop project processes and delivery models and strategies.
Steward project execution
Direct overall management of the design and construction process, the entire project team including Architects, Contractors, consultants, IT, transition, move-in, first patient and contract close-out. Responsible for managing project budgeting, project scheduling, feasibility phases, regents approvals and routine reporting to senior leadership.
Collaborate with OSHPD and Local jurisdictions to develop, deploy, update and enforce design and permitting best practices.
Recommend architectural and engineering planning and design procedures and standards.
Provide expertise in selection of design and construction professionals, fee and contract negotiations, project code compliance and regulations, engineering and technical support, organizational policy and procedures, and guiding project development.
Negotiate contracts and verifies adherence to schedules, terms, and conditions.
Evaluate construction design and ensures adherence to the level of architectural quality and state of the art infrastructure reflecting the organization's vision.
Obtain internal project approvals and assist in obtaining any UCSF required approvals and oversee the flow of project funds throughout implementation.
Identify and manage project risk with the project delivery staff
Work with department leadership to develop and track appropriate performance metrics
Work with department leadership to manage policy deployment for project implementation and process improvement, develop and manage department workload planning, personnel oversight, key improvement leadership, PDCA on performance metrics, and workflow standardization.
Collaborate with leadership to develop, deploy, update and enforce Oakland contracting and project controls design standards, Technical Performance Criteria, and all other design codes and standards.
Provide guidance to project delivery staff as needed and in support of individual project objectives and consistent with all policies and procedures.
Project Delivery Responsibilities include:
Collaborate with UCSF Real Estate to develop, deploy, teach, enforce and update project delivery best practices and standardized work which best supports the needs of BCH-Oakland including all areas of:
Project initialization and intake.
Communication and reporting.
Project Scope development and management.
Project Budget development and cost management.
Project Schedule development and management.
Risk assessment and mitigation.
Funding and project approvals.
Planning (physical, capital and space)
Appropriate contract and supply chain selection models.
Onboarding and integration of new supply chain partners.
Standardized document controls and technology use for project management information systems (PMIS) including Projecto, Bluebeam, BOX, BIM and any other information management systems, as well as coordination with other PMIS systems used by UCSF for Health projects.
Design Management including user and stakeholder management.
Permitting and Inspection management
Lean business practices
Overall project performance for all UCSF Real Estate customers throughout BCH-Oakland
Develop, maintain and strengthen relationships with all customers across BCH-Oakland.
Staff Leadership and Management Responsibilities:
Provide support and training to all project delivery staff, and supervision to all direct staff associated with BCH Oakland Phase 2 and others as required.
Manage staff resources appropriately to assure that the correct number, experience and skill set of project delivery staff are available to support the BCH Oakland Phase 2 projects.
Assure all staff are appropriately matched with the number and type of projects that they are qualified to perform.
Assure that all work performed by all staff (including contracted staff) under your supervision are completing their work in compliance with all policies, laws, standing orders, best practices and standardized work.
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and high-quality patient care. It is the only UC campus in the 10-campus system dedicated exclusively to the health sciences.