Recruitment and Personnel Specialist and Personnel Support Coordinator

Title:
107I-YN - Program Specialist 2

Business Title:
Recruitment and Personnel Specialist and Personnel Support Coordinator

Additional Titles:
107N-YN - Program Coordinator

Location:
WSU SPOKANE CAMPUS

Employee Type:
Classified

Job Family:
Civil Service - OT Eligible

Position Details:

This posting will fill two separate positions. Applicants will be screened for both positions and interviewed for the best fit. Screening of applications will begin March 21, 2022, and the position will remain open until filled.

These roles will report directly to the Personnel Recruitment and Payroll Manager. The primary responsibility of the Recruitment and Personnel Specialist and the Personnel Support Coordinator is to coordinate personnel recruitment and classifications functions for the Elson S. Floyd College of Medicine (ESFCOM) faculty, staff and temporary/hourly employees. You will also be tasked with supporting administrative functions of the personnel processes. Both positions call for acute attention to detail, ability to take constructive feedback, and demonstrated proficiency in multiple systems. These roles are ideal for someone growing in their personnel function careers.

Position Details
Recruitment and Personnel Specialist

Summary of Duties:

The primary responsibility of this position is to coordinate personnel recruitment and classifications functions for the Elson S. Floyd College of Medicine (ESFCOM) faculty, staff and temporary/hourly employees. Your role includes but is not limited to: supporting all aspects of recruitment efforts throughout the College, supporting department leaders in development of position descriptions and seeking approvals for positions, support ongoing employee changes such as reclassifications, ADRs, appointment extensions, problem solving and advising employees/managers within defined scope of work.

Duties and Responsibilities include:

40% Personnel Coordination

35% Recruitment Efforts

10% Special Projects and Annual Reviews

10% Employee Experience

5% Other

Personnel Support Coordinator

Summary of Duties:

The primary responsibility of this position is to support the administrative functions of the personnel processes for all ESFCOM faculty, staff and temporary/hourly employees. This includes HR Partner Workday functions, supporting recruitment actions, reviews and evaluations and maintaining College personnel documentation.

Duties and Responsibilities include:

40% Personnel Coordination

35% HCM Workday and Recruitment Functions

10% Reviews, Evaluations and Special Projects

10% Employee Experience

5% Other

Position Requirements and Qualifications:
Recruitment and Personnel Specialist:

Required Qualifications:

Bachelor's degree OR equivalent education/experience.

Additional Requirements:

• Bachelor's degree in Human Resources, Business Administration, Public Administration, or other related discipline. Applicable experience may be substituted for degree requirement.
• Demonstrated experience working with confidential and/or sensitive information.
• Demonstrated experience utilizing Microsoft Office Suite programs (Word, Excel, Outlook, etc.)
• Demonstrated interpersonal, written and oral communication skills.
• Ability to set priorities, meet deadlines and work independently and/or as part of a team.

Preferred Qualifications:

• Demonstrated ability to be productive, deliver high quality work, take initiative, and use good judgement.
• Experience utilizing Workday, ADP, PeopleSoft, Ulti-Pro or other HCM system.
• Ability to synthesize business issues into technical solutions and clearly document business needs and solutions.
• Strong knowledge of academic personnel policies and procedures.
• Previous experience in a higher education setting, knowledge of Higher Education academic & personnel processes are highly desirable.

Personnel Support Coordinator:

Required Qualifications:

High school graduation or equivalent AND two years of experience in the program specialty OR equivalent education/experience.

Additional Requirements:

• Specialty: Two years demonstrated experience in personnel related administrative functions.
• Demonstrated experience working with confidential and/or sensitive information
• Demonstrated experience utilizing Microsoft Office suite programs (Word, Excel, Outlook, etc.)
• Demonstrated experience with records or data management systems such as learning management systems, electronic health record systems, human capital management systems, customer relationship management systems, or similar platforms.

Preferred Qualifications:

• Demonstrated ability to be productive, deliver high quality work, take initiative, use good judgement, and problem solve.
• Ability to set priorities, meet deadlines and work independently and/or as part of a team.
• Previous experience in a higher education setting, knowledge of Higher Education academic & personnel processes are highly desirable.
• Experience utilizing Workday, ADP, PeopleSoft, Ulti-Pro or other HCM system.

Additional Information:

In accordance with Washington State Governor's Proclamation 21.14.1, and subsequent revisions where appropriate, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Full Vaccination or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious accommodation is available at https://hrs.wsu.edu/covid-19/vax-verification/. Please contact HRS at hrs@wsu.edu or 509-335-4521 if you have questions.

Area/College: Elson S. Floyd College of Medicine
Department Name: Business Services
City, State, Zip: Spokane, WA
Department Link: https://medicine.wsu.edu/

Monthly Salary:

• Program Specialist 2: Range 42. $3,294.00 - $4,286.00.
• Program Coordinator: Range 38. $2,999.00 - $3,887.00
• Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28 or applicable Collective Bargaining Agreement.

FTE: 100%
Permanent/Temporary: Permanent
Screening Begin Date: March 21, 2021, open until filled
Background Check: This position has been designated by the department to require a background check.

Application Instructions: Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Applicants are required to include contact information for professional references within the application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

This posting will be used to fill multiple openings
Required Documents:

1. Resume

2. Cover letter

Time Type:
Full time

Position Term:
12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.

To apply, visit https://wsu.wd5.myworkdayjobs.com/en-US/WSU_Jobs/job/Spokane-WA/Recruitment-and-Personnel-Specialist-and-Personnel-Support-Coordinator_R-4885

Washington State University is an Equal Opportunity/Affirmative Action Educator and Employer.





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