The Administrative Operations team manages training, support, risk, project and change management, procurement, and card services for the FAS; ASAP are the training and support specialists.
As a member of the Administrative Operations/ASAP team, this position will provide training and instruction, in both an in-person and virtual group setting and one-on-one, to FAS department administrators, financial administrators, support staff, and faculty. Training will focus on University and FAS procurement, payroll, human resource management, financial reporting systems, policies, and procedures.
Areas of training and instruction include:
ORACLE applications, budgeting, financial reporting, general ledger, payments and reimbursements, and related financial tasks
Aurora (FAS-specific hiring application) and PeopleSoft (time and labor, absence management, and paychecks) systems: processing hires, changes, and terminations; payroll reporting; time-entry and absence management
FAS-specific applications, such as FINReporting (FAS-specific reporting application), SPECTRA (faculty supplemental pay, effort commitment, tracking, and request application), and PI (Principal Investigator) Dashboard.
Training and instruction will also focus on University and FAS-specific policies and procedures. The Training and Support Specialist is responsible for the development, delivery, and ongoing revision of training curricula, both current and future, and is the point person for the Harvard Training Portal (HTP, Harvard's learning management system): opening and closing classes, maintaining class attendance lists, running reports as needed and assisting local HTP clients) and other additional duties as assigned. This position reports to the Senior Director of Administrative Operations.
All formal written offers will be made by FAS Human Resources.
Salary Grade: 056
Union: 00 - Non Union, Exempt or Temporary
Bachelor's Degree or equivalent work experience required.
Minimum of three years of related experience.
Knowledge of Harvard University and FAS administrative systems, policies, and procedures desirable
Ability to successfully train end-users and evaluate programs
Training, development, and delivery of curricula programs, course material development, and proficiency in PowerPoint
Familiarity with Open Scholar or other web-publishing platforms
Demonstrated ability to work constructively within a team setting as well as to work collaboratively across functions
Excellent organizational and communication skills; analytical and problem-solving skills; attention to detail; ability to work with individuals at all levels at the University; and ability to handle confidential information with the utmost discretion.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
About Harvard University Faculty of Arts and Sciences
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.