Position

Full-time position as Director of Facilities and Operations. The anticipated salary range is $77,000-$100,000 plus an excellent benefits package.

Responsibilities

• Develop appropriate systems to direct, coordinate, and supervise all functions/activities of campus facilities and operations including planning, assigning, monitoring, supervising and overall responsibility for the work of unit personnel.

• Build effective and productive relationships with appropriate Twin Cities administrators and staff at all levels regarding compliance with University policies & procedures, building codes/permits, University approval processes, architectural reviews, state & federal guidelines, legal requirements and other administrative functions.

• Responsible for developing and implementing project plans that combine and balance human and financial assets with productivity and expected outcomes. 

• Prepare, manage and evaluate resources and budgets for all sub-groups for Facilities and Operations.

• Responsible for management and oversight of maintenance & operating expenses, cost estimates for operational requirements; and evaluating and summarizing operations & maintenance costs.

• Establish operations, maintenance and repair schedules/tracking systems, assign work; and train unit supervisory personnel.

• Ensure all preventative maintenance tasks are completed in a timely manner including task scheduling, tracking and recording/filing proper documentation.

• Responsible for the operation, maintenance and repair of plant mechanical, electrical and monitoring systems; cleaning and general maintenance of buildings, and related equipment.

• Regularly inspect public and mechanical areas and grounds to ensure compliance with University standards for maintenance and cleanliness.

• Oversee facilities condition assessments to establish priority for facility repair, replacement or renewal.

• Assist in the development of capital budget requests.

• Assist in the development of proposals to initiate work and capital projects, coordination and review of contract documents, and contractor compliance with University standards and contract documents.

• Review and approve department overhead budgets, expenditures, work orders and payables.

• Perform customary management functions to include regular communications, meetings, problem resolution, task assignment and assessment, and regular performance reviews and objective setting.

• Manage vendor relationships including communications, problem resolution, RFP and contract development, work schedules, compliance with design plans and legal regulations, and review and performance monitoring.

• Assure compliance with building codes, safety and environmental health requirements.

• Meet regularly with University customers and department representatives, insurance carriers, building inspectors, maintenance/operations contractors, engineers, and others involved in the operation and maintenance of campus buildings and property.

• Supervise sub departments and encourage/facilitate participation by unit personnel in professional development programs and opportunities to increase skills, knowledge base, safety awareness and compliance, and other work related competencies.

• Perform work group/ committee work and other responsibilities as assigned.

Minimum Qualifications

• Bachelor’s degree

• Five years of experience with progressive responsibilities within Facilities Management (FM) or related industry

• Three years supervisory experience; knowledge of regulations pertaining to FM and building industries; knowledge of FM maintenance and operations best practices

• Experience developing/monitoring capital project projects and preparing/managing FM budgets

• Experience in design, scheduling, budgeting, and construction implementation

• Experience using appropriate software including computerized maintenance management systems; demonstrated ability to establish performance parameters; excellent time management, project management, presentation, and interpersonal skills

• Commitment to implementing sustainability and energy efficiency initiatives

Preferred Qualifications

• Industry recognized certification such as Certified Facility Manager (CFM), Facility Management Advisor (FMA), or Real Property Administrator (RPA)

• Eight years progressive experience as Facilities Manager or equivalent

• Experience operating, maintaining, and repairing a large nonresidential or multiple building facility

• Experience supervising trade workers, boiler operators, subcontractors, and unit supervisors

• Experience providing day-to-day management of operations, life safety, landscaping, building operations & maintenance, capital projects, renovation, and new construction

• Experience working effectively with organized labor

• Experience working in a mid-sized government or educational institution.